Tender Management

  • How do we deliver more for less?
  • How do we engage more fully with SMEs and local suppliers?

Undoubtedly, your procurement team do their best to fully engage with their suppliers while at the same time making sure compliance is adhered to at all times. However, this can be difficult and trying to manage them all effectively is not an easy task. Fortunately, Delta’s Tender Management module is here to help you convert a potentially resource draining issue into a huge advantage for your organisation.

Key features

Compliant eNotice Tool

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Compliant eNotice Tool

Facility to create, manage and stream both above and below EU threshold contract notices, RFQs and RFIs.

  • Established official OJS eSender status and Contracts Finder partner
  • Stream notices to OJEU, Contracts Finder, your Buyer Profile and BiP Solutions’ business intelligence and contract information services
  • Create all types, procedures and values: automated compliance to OJEU timescales and thresholds
  • Create and link addenda and awards to your original notice
  • Searchable database of all your contract notices
  • Create EU statistical returns and management information reporting
  • Questionnaire Builder (SQ, RFQ or, RFI)
  • Easy and efficient way of producing fully customised online questionnaires
  • Standard questionnaire template based on the Cabinet Office standard SQ
  • Extremely flexible, allowing questions or sections to be added/moved to tailor your documentation; automatic renumbering of sections and questions
  • Create, store and manage your own set of tender documentation
  • Reduces burden for suppliers as they use their Supplier Profile to quickly and easily auto-populate answers

Evaluation Tool

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Evaluation Tool

Create a bespoke evaluation plan for your questionnaire

  • Flexible scoring range options from 0 to a 100, plus ability to set percentage weightings
  • Intuitive interface to assign single or multiple evaluators to sections or questions
  • Allow single or group evaluation, which can be restricted
  • Support consensus evaluation helping finalise the decision-making process
  • Option to share weightings with suppliers
  • Export facility to provide debriefs for suppliers
  • Provides reliable audit trail to avoid challenges
  • Easily shortlist successful suppliers and move to the next stage
  • Restriction of visibility allows evaluators to see only relevant information

Tenderbox Document Exchange

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Tenderbox Document Exchange

Online Tenderbox facility for exchanging tender-related documents with suppliers

  • Fully flexible: utilise SQ documents or upload and exchange your own documentation
  • Secure and fully audited environment
  • Fully searchable activity log of all documentation: buyer, supplier and system activity
  • No restriction on types of documents that can be uploaded
  • Can be set to open and close at specific times, ensuring that fully compliant audit trail is available
  • Ability to evaluate and score suppliers and then award contract
  • Document library to store and share documentation
  • Large upload file size limit (50Mb)

Delta eSourcing’s Tender Management module is a web-based service that allows buyers and suppliers to engage with each other to achieve greater efficiency in all aspects of the tender process. Tender Manager is an easy to use, EU-compliant tender management tool which provides a secure, competitive tendering process from creation of notice to award of contract. This covers notice creation, EOIs, RFIs, SQs, secure exchange of ITT documents and evaluation.

The Tender Management module can be used in conjunction with the Workspace Manager module to provide dynamic cross-department or cross-organisation collaborative workspaces. These allow you to run one-off tender exercises or repetitive procurements, as well as being useful for housing longer-term joint ventures.

Case Study

Efficiency East Midlands

“Delta eSourcing gave us the platform for that collaborative approach. It has provided us with one central document store, one set of automated tendering processes and has given me clear visibility of all activity across the procurement function.”