Tender Management or eTendering systems are essentially filing mechanisms that allow buyers and suppliers to review and revise the bid documentation, along with any questions and answers that have been submitted in relation to the bid.
The mandating of e-procurement in UK government contracts means that eProcurement software and tender management systems are becoming increasingly interwoven in commercial e-procurement solutions.
The Benefits of eTendering
Since the announcement of the Public Contracts Regulations 2015 (PCR 2015), there has been focus on improving the way in which the public sector procures goods, services and works. Specifically, how can this be a more sustainable and manageable process? The EU has answered this by introducing regulation to ensure that all tender documentation must be made available electronically.
With a strong focus coming from the EU on contract management, there is a significant need for a centralised and organised method for contract management – the costs, timescales, audit trail, information sharing and performance analysis.
Although the use of electronic documentation in procurement is increasingly widespread, this regulation should provide a significant boost to improving public sector procurement. From a contracting authority’s perspective, making contract documentation available electronically across the organisation is both sustainable and attractive. As well as cutting costs, this saves time and resource within the contracting authority, making it a more productive and streamlined process.
As well as the introduction of electronic documentation, contract management has become a central focus in the implementation of electronically available documents. Since it is necessary for contracting authorities to publish all documentation electronically, it is important that they invest in a reliable contract management system, such as the Contract Management software modules by Delta eSourcing, which can help contracting authorities to comply with the regulations and centralise all their documents.