What is eProcurement?
eProcurement means the procurement process – from notice creation to contract management – is conducted electronically, often using specialist software systems.
An electronic procurement solution (eProcurement) is the method which many public sector organisations use to purchase goods and service, publish notices and manage tender exercises.
eProcurement has many benefits over traditional methods, including reduced costs and complete auditability.
The requirement for all communication around procurement to be electronic as of October 2018 means that eProcurement software and tender management systems are becoming increasingly interwoven in commercial eProcurement solutions.
How to get the most out of your procurement
The Delta eSourcing team has worked with thousands of users across the UK, Europe and internationally to help them get the most out of their procurement as our eProcurement platform provides buyers with the right tools for compliant eProcurement.
We have helped public sector organisations to overcome some of the most common challenges that occur throughout the procurement process with our user-friendly solution.
Our eProcurement solution is simple to use and it quickly relieves pressure on procurement resources by enabling different departments within an organisation to manage tasks easily and effectively.
Learn more about eProcurement below.
What is an eProcurement system?
eProcurement has come a long way since it started in the 1980s. The invention of Electronic Data interchange (EDI) allowed files and documents to be shared between the public and private sector which was revolutionary at the time.
Nowadays, technology has enabled the public sector to purchase more efficiently using bespoke software. Buyers use Tender Management or eTendering systems that have filing mechanisms which allow buyers and suppliers to review and revise the bid documentation, along with any questions and answers that have been submitted in relation to the bid.
By moving to an eProcurement solution, your organisation will have a lighter environmental impact as there is no requirement for printing and posting. As well as being more sustainable, your organisation will cut budget spend, making our software an excellent investment.
Learn more about the many benefits of eProcurement below.
What are the benefits of eProcurement?
Streamline your procurement processes and comply with the Regulations with eProcurement. This electronic method removes unnecessary manual processes and helps buying organisations to speed up response times and set clearer lines of communication with their suppliers.
Delta eSourcing customers have access to cutting-edge technology that can transform the efficacy of any buyer’s strategy. Every stage of the procurement process, from initial contract notice to evaluation to contract management can be conducted electronically and is fully auditable. Even complex projects involving multiple people and tender exercises can be tracked and managed efficiently. Our web-based service eliminates any paperwork and means that users can access our portal anywhere, at any time.
A guide to the Benefits of eTendering
Comply with Procurement Regulations
The Public Contracts Regulations 2015 (PCR 2015) included a focus on improving the way in which the public sector procures goods, services and works. Specifically, how can this be a more sustainable and manageable process? Among other measures, the Regulations include a requirement that all tender documentation must be made available electronically.
Since 18 October 2018, under Regulation 22 of the Public Contracts Regulations 2015, all public sector organisations are required, by law, to make sure that communication and information exchange for above-threshold procurement is carried out using electronic means of communication. This means that eProcurement software and tender management systems are becoming increasingly interwoven with commercial eProcurement solutions.
With a strong focus coming from the EU on contract management, there is a significant need for a centralised and organised method for contract management – tracking the costs, timescales and contract changes, as well as having a clear audit trail, information sharing and performance analysis.
Delta’s Contract Management module supports buying organisations through every aspect of contract management post award. This enables buyers to monitor supplier performance, undertake value tracking, create contract variations and know when you need to plan to retender.
Learn more about Contract Management Software and how it can support a busy procurement team that is managing a multitude of contracts.
As well as the introduction of electronic documentation, contract management has become a central focus in the implementation of electronically available documents.
Since it is necessary for contracting authorities to publish all documentation electronically, it is important that they invest in a reliable contract management system, such as the Contract Management software modules by Delta eSourcing, which can help contracting authorities to comply with the regulations and centralise all their documents.
What are the major eProcurement tools?
Our team is committed to helping public sector organisations make efficiency savings to improve their procurement processes. Our software covers all aspects of the eTendering process:
- Notice Creation
- Standard Selection Questionnaire
- Invitations to tender
- Contract management
Whether you require software which has tender management built in or something with Dynamic Purchasing System (DPS) Manager, we can help you create electronic procurement system which will make your organisation run more efficiently.
Delta’s eProcurement portfolio includes the following tools:
Tender Manager: Make sure that the procurement process is effective and efficient using the Tender Management tool to source products or services. This module can transform a potential resource-draining issue into a huge advantage for your organisation.
Supplier Manager: This tool can support public sector buyers to identify, invite and manage suppliers more efficiently. At a time when transparency in public spending is so important within procurement, this module offers buying organisations an all-in-one method in which it can manage and engage with local suppliers and the wider community.
Contract Manager: Contract management software will support buyers through every aspect of contract management post-award. Easily monitor a large volume of contracts in one place with Delta’s Contract Manager module.
Workspace Manager: This eProcurement module plays an important role at the very early stages of the commissioning process. Manage and commission tenders using unique project folders while promoting collaboration throughout the procurement process using Workspace Manager.
Quick Call: Secure quote and manage framework agreements faster than ever before with Delta’s Quick Call module.
eAuctions: Your organisation can secure transparent and compliant negotiations that will drive the best value using our auctions too.
Dynamic Purchasing System: Run your call-off competitions using an electronic system of pre-qualified suppliers and manage a range of competitive exercises.
Branded Portal: If your organisation requires a bespoke platform to highlight and increase the visibility of tender opportunities that are available to suppliers this module can support this.
Our customers have the option to ‘pick n’ mix’ between these modules based on the needs of their business. If you are interested in our eProcurement solution, simply tell us your requirements and we can create a personalised eProcurement suite for your business.
How to use our eTendering portal
We are committed to helping public sector organisations make efficiency savings where possible with software covering all aspects of eTendering. Thousands of users across the UK, Europe and internationally have used our eProcurement solution to improve their approach to procurement.
Our solution’s rich functionality and flexibility gives users access to cutting-edge technology that can transform the efficacy of any buyer’s strategy.
Our team of procurement experts offer professional and friendly support to all our customers and we can support your organisation in getting started with eTendering.
Delta eSourcing Demo
Our eProcurement solutions allows buyers to analyse their lifecycle costing data and develop their contracts in a way that maximises efficiencies.
Get started and book your free demo with a member of the Delta eSourcing team today. Discuss your requirements with us and find out how our eProcurement services could benefit your business.