Procurement: RHUL-23045 Procurement of an Upgrade for an Existing Helium Liquefier System, including ongoing Maintenance Option

UK-Egham: Machinery for liquefying air or other gases.
Section I: Contracting Authority
      I.1) Name and addresses
             Royal Holloway and Bedford New College, known as Royal Holloway, University of London, United Kingdom
             www.rhul.ac.uk, Egham, TW20 0EX, United Kingdom
             Tel. +44 1784414181, Email: procurement@rhul.ac.uk
             Contact: Procurement Team
             Main Address: www.rhul.ac.uk
             NUTS Code: UKJ25
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Egham:-Machinery-for-liquefying-air-or-other-gases./U48H6VJ6RR
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Egham:-Machinery-for-liquefying-air-or-other-gases./U48H6VJ6RR to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: RHUL-23045 Procurement of an Upgrade for an Existing Helium Liquefier System, including ongoing Maintenance Option       
      Reference Number: RHUL-23045
      II.1.2) Main CPV Code:
      42511200 - Machinery for liquefying air or other gases.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: This procurement process is for a supplier to undertake an upgrade to an existing helium liquefier system based on a Linde TCF20 Helium Liquefier, originally purchased by the university in 2000, and which supports a number of research groups within the Physics department. The targeted solution is to upgrade the existing TCF20 to ensure a sustainable solution to recover and liquify the warm gas helium boil-off from the experimental activities. This requirement also includes an option for ongoing maintenance of the upgraded solution.
Estimated value (initial solution) £0 - £450k (ex VAT)
Estimated value (maintenance option) £0 - £200k (ex VAT)
Please see tender documentation for details       
      II.1.5) Estimated total value:
      Value excluding VAT: 650,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      42511200 - Machinery for liquefying air or other gases.
      24111300 - Helium.
      31161200 - Gas cooling systems.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: This procurement process is for a supplier to undertake an upgrade to an existing helium liquefier system based on a Linde TCF20 Helium Liquefier, originally purchased by the university in 2000, and which supports a number of research groups within the Physics department. The targeted solution is to upgrade the existing TCF20 to ensure a sustainable solution to rec0ver and liquify the warm gas helium boil-off from the experimental activities. This requirement also includes an option for ongoing maintenance of the upgraded solution.
Estimated value (initial solution) £0 - £450k (ex VAT)
Estimated value (maintenance option) £0 - £200k (ex VAT)
Please see tender documentation for details. PLEASE NOTE THAT this is a grant funded procurement and the funder requires delivery of instrumentation and components (GOODS ON SITE) by no later than 31 MARCH 2023
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality/Technical / Weighting: 80
                        
            Cost criterion - Name: Price / Weighting: 20
                              
      II.2.6) Estimated value:
      Value excluding VAT: 650,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/02/2023 Time: 11:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 2
      
      IV.2.7) Conditions for opening of tenders:
         Date: 23/02/2023
         Time: 11:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Egham:-Machinery-for-liquefying-air-or-other-gases./U48H6VJ6RR

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/U48H6VJ6RR
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom
       Internet address: https://theroyalcourtsofjustice.com/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 24/01/2023

Annex A