Maldon District Council: PS/2023/038 Grounds Maintenance

UK-Maldon: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Maldon District Council
             Maldon District Council, Princes Road, Maldon, CM9 5DL, United Kingdom
             Tel. +44 1621875727, Email: debbie.white@maldon.gov.uk
             Contact: Debbie White
             Main Address: https://www.delta-esourcing.com/respond/U2WJ433P8E, Address of the buyer profile: https://www.delta-esourcing.com/respond/U2WJ433P8E
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/U2WJ433P8E to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: PS/2023/038 Grounds Maintenance       
      Reference Number: PS/2023/038
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Maldon District Council manage three cemeteries within the district. These are: 
1.Maldon - London Road, Maldon CM9 6LJ (12.3-acre site) 
2.Heybridge – Goldhanger Road, Heybridge, CM9 4QR (4.2-acre site) 
3.Burnham on Crouch – Southminster Road, Burnham on Crouch, CM0 8QE (5.9-acre site) 

All three cemeteries have traditional lawn sections and Gardens of Remembrance. Maldon and Burnham on Crouch also have natural burial areas where the grass is cut less frequently.
Access to all sites is available during normal opening hours Monday to Sunday 08:00 – sunset or 20:00.
  Maldon District Council are looking for a contractor for a three-year fixed term contract with the option of a one-year extension to provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.       
      II.1.5) Estimated total value:
      Value excluding VAT: 430,800       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: One lot only
      Maximum number of lots that may be awarded to one tenderer: 1
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Grounds Maintenance Services at Maldon District Councils Cemeteries       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: Provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 188,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/03/2024 / End: 29/02/2028       
      This contract is subject to renewal: Yes       
      Description of renewals: A new contract will be placed as this one ends
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: A new contract will be put in place as this one completes             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U2WJ433P8E       
II.2) Description Lot No. 2
      
      II.2.1) Title: Highway Verge Cutting       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: The provision of Highway verge cutting across the district on all priority and local roads. All major and minor roadside grass verges across the district to be maintained and sight lines kept clear
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 190,800       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/03/2024 / End: 29/02/2028       
      This contract is subject to renewal: Yes       
      Description of renewals: New contract will be placed on the current contract ending
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Combination of Lots 1 & 2       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: A combination of Lots 1 & 2 to provide all services required under the contract
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 430,800       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/03/2024 / End: 29/02/2028       
      This contract is subject to renewal: Yes       
      Description of renewals: A new contract will be placed when this contract ends
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/01/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 22/01/2024
         Time: 12:00
         Place:
         Maldon
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/U2WJ433P8E
   VI.4) Procedures for review
   VI.4.1) Review body:
             Maldon District Council
       Maldon, Princes Road, Maldon, CM9 5DL, United Kingdom
       Tel. +44 1621875727
   VI.4.2) Body responsible for mediation procedures:
             Maldon District Council
          Maldon District Council, Princes Road, Maldon, CM9 5DL, United Kingdom
          Tel. +44 1621875727, Email: Debbie.white@maldon.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Maldon District Council
       Maldon, Princes Road, Maldon, CM9 5DL, United Kingdom
       Tel. +44 1621875727
   VI.5) Date Of Dispatch Of This Notice: 05/12/2023

Annex A