Maldon District Council: PS/2023/038 Grounds Maintenance

UK-Maldon: Grounds maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Maldon District Council
       Maldon District Council, Princes Road, Maldon, CM9 5DL, United Kingdom
       Tel. +44 1621875727, Email: debbie.white@maldon.gov.uk
       Contact: Debbie White
       Main Address: https://www.delta-esourcing.com/respond/U2WJ433P8E, Address of the buyer profile: https://www.delta-esourcing.com/respond/U2WJ433P8E
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: PS/2023/038 Grounds Maintenance            
      Reference number: PS/2023/038

      II.1.2) Main CPV code:
         77314000 - Grounds maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Maldon District Council manage three cemeteries within the district. These are:  1.Maldon - London Road, Maldon CM9 6LJ (12.3-acre site)  2.Heybridge – Goldhanger Road, Heybridge, CM9 4QR (4.2-acre site)  3.Burnham on Crouch – Southminster Road, Burnham on Crouch, CM0 8QE (5.9-acre site)  All three cemeteries have traditional lawn sections and Gardens of Remembrance. Maldon and Burnham on Crouch also have natural burial areas where the grass is cut less frequently. Access to all sites is available during normal opening hours Monday to Sunday 08:00 – sunset or 20:00.   Maldon District Council are looking for a contractor for a three-year fixed term contract with the option of a one-year extension to provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 430,800
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Grounds Maintenance Services at Maldon District Councils Cemeteries   
      Lot No:1

      II.2.2) Additional CPV code(s):
            77314000 - Grounds maintenance services.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: Yes
         Reference to project(s) and/or programme(s): A new contract will be put in place as this one completes

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U2WJ433P8E

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Highway Verge Cutting   
      Lot No:2

      II.2.2) Additional CPV code(s):
            77314000 - Grounds maintenance services.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: The provision of Highway verge cutting across the district on all priority and local roads. All major and minor roadside grass verges across the district to be maintained and sight lines kept clear

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Combination of Lots 1 & 2   
      Lot No:3

      II.2.2) Additional CPV code(s):
            77314000 - Grounds maintenance services.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: A combination of Lots 1 & 2 to provide all services required under the contract

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-035774
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 3    
   Title: Grounds Maintenance Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/02/2024

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Skippers Ground Maintenance, 09728481
             Skippers Ground Maintenance Ltd, Glendale,, West Bowers Road, Woodham Walter, CM9 6RZ, United Kingdom
             Email: chris@skippersgm.co.uk
             NUTS Code: UKH3
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 408,800          
         Total value of the contract/lot: 408,800
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=848648958

   VI.4) Procedures for review

      VI.4.1) Review body
          Maldon District Council
          Maldon, Princes Road, Maldon, CM9 5DL, United Kingdom
          Tel. +44 1621875727

      VI.4.2) Body responsible for mediation procedures
          Maldon District Council
          Maldon District Council, Princes Road, Maldon, CM9 5DL, United Kingdom
          Tel. +44 1621875727, Email: Debbie.white@maldon.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Maldon District Council
          Maldon, Princes Road, Maldon, CM9 5DL, United Kingdom
          Tel. +44 1621875727

   VI.5) Date of dispatch of this notice: 27/03/2024