Shropshire Council: RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment

Shropshire Council is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment
Notice type:	Contract Notice
Authority:	Shropshire Council
Nature of contract:	Supplies
Procedure:	Open
Short Description:	This is a contract for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st August 2023 with an option to extend for a further 2 year period up to 31st July 2028
Published:	18/05/2023 13:42

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Shrewsbury: Cleaning products.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement Team
             Main Address: www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.deltarcing.com/tenders/UK-title/29QSQ26Z2X-esou
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.deltarcing.com/tenders/UK-title/29QSQ26Z2X-esou to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment
      Reference Number: RMCS 039
      II.1.2) Main CPV Code:
      39830000 - Cleaning products.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: This is a contract for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st August 2023 with an option to extend for a further 2 year period up to 31st July 2028
      II.1.5) Estimated total value:
      Value excluding VAT: 429,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKG22 Shropshire CC

      II.2.4) Description of procurement: This is a contract for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st August 2023 with an option to extend for a further 2 year period up to 31st July 2028.
Cleaning materials and cleaning equipment are required to be delivered on a regular basis to sites across Shropshire, Herefordshire, Worcestershire, Staffordshire, North Wales and the West Midlands in line with the requirements of the Council and the specifications included in the tender.
The contract will be split into two categories (catering sites and cleaning sites). The reason for this categorisation is a differentiation in the products required and the invoicing methodology.
Category 1: Provision of cleaning materials and equipment for school and other Council sites.
•The cleaning department of Shire Services currently provides cleaning services to 98 premises across Shropshire and the West Midlands. These include primary and secondary schools as well as other Council sites such as libraries, Youth Centres and Council offices.
Category 2: Provision of cleaning materials and equipment for school kitchens.
•The catering department of Shire Services provides catering services to schools across Shropshire, Herefordshire, Worcestershire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 103 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals.
The Council reserves the right to change, withdraw or include establishments on a temporary or permanent basis to this arrangement as necessary.
Further sites may be added and others removed during the duration of this contract dependant on operational requirements

The council are looking for one supplier able to supply both categories
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60

            Cost criterion - Name: Price / Weighting: 40

      II.2.6) Estimated value:
      Value excluding VAT: 429,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2023 / End: 31/07/2026
      This contract is subject to renewal: Yes
      Description of renewals: This contract can be extended by a further period of 2 years from 1st August 2026

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      See tender documents
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      See tender documents
      Minimum level(s) of standards possibly required (if applicable) :
      See tender documents
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      See tender documents
      Minimum level(s) of standards possibly required (if applicable) :
      See tender documents
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      See tender documents
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/06/2023 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
      IV.2.7) Conditions for opening of tenders:
         Date: 20/06/2023
         Time: 12:00
         Place:
         Shirehall, Shrewsbury


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: 5 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Cleaning-products./29QSQ26Z2X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/29QSQ26Z2X
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shirehall, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Internet address: www.shropshire.gov.uk
   VI.4.2) Body responsible for mediation procedures:
             Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Internet address: www.shropshire.gov.uk
   VI.5) Date Of Dispatch Of This Notice: 18/05/2023

Annex A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22

View any Notice Addenda

RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment

UK-Shrewsbury: Cleaning products.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Contact: Procurement Team
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment      Reference number: RMCS 039
   II.1.2) Main CPV code:
      39830000 - Cleaning products.

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: This is a contract for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st August 2023 with an option to extend for a further 2 year period up to 31st July 2028

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 16/06/2023

VI.6) Original notice reference:

   Notice Reference:    2023 - 586153
   Notice number in OJ S:    2023/S 000 - 014198
   Date of dispatch of the original notice: 18/05/2023

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Place of text to be modified: Time limit for receipt of tenders or requests to participate
         Instead of:
         Date: 20/06/2023
         Local Time: 12:00
         Read:
         Date: 23/06/2023
         Local Time: 12:00

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Cleaning-products./29QSQ26Z2X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/29QSQ26Z2X

Additional Addresses And Contact Points

   IV) Address of the other contracting entity on behalf of which the contracting entity is purchasing
      1. Contracting Authority/Entity:
          Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Main Address: www.shropshire.gov.uk
          NUTS Code: UKG22

View Award Notice

UK-Shrewsbury: Cleaning products.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Contact: Procurement Team
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22

   I.2) Joint procurement:
      The contract involves joint procurement: Yes
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment
      Reference number: RMCS 039

      II.1.2) Main CPV code:
         39830000 - Cleaning products.

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: This is a contract award notice for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st September 2023 with an option to extend for a further 2 year period up to 31st August 2028

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 429,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG22 - Shropshire CC

      Main site or place of performance:
      Shropshire CC


      II.2.4) Description of the procurement: This is a contract award notice for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st September 2023 with an option to extend for a further 2 year period up to 31st August 2028. Cleaning materials and cleaning equipment are required to be delivered on a regular basis to sites across Shropshire, Herefordshire, Worcestershire, Staffordshire, North Wales and the West Midlands in line with the requirements of the Council and the specifications included in the tender. The contract will be split into two categories (catering sites and cleaning sites). The reason for this categorisation is a differentiation in the products required and the invoicing methodology. Category 1: Provision of cleaning materials and equipment for school and other Council sites. •The cleaning department of Shire Services currently provides cleaning services to 98 premises across Shropshire and the West Midlands. These include primary and secondary schools as well as other Council sites such as libraries, Youth Centres and Council offices. Category 2: Provision of cleaning materials and equipment for school kitchens. •The catering department of Shire Services provides catering services to schools across Shropshire, Herefordshire, Worcestershire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 103 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals. The Council reserves the right to change, withdraw or include establishments on a temporary or permanent basis to this arrangement as necessary. Further sites may be added and others removed during the duration of this contract dependant on operational requirements.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60

      Cost criterion - Name: Price / Weighting: 40


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-014198



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: RMCS 039
   Lot Number: Not Provided
   Title: Supply of Cleaning Materials and Associated Cleaning Equipment

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/07/2023

      V.2.2) Information about tenders
         Number of tenders received: 13
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 13

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Lyreco UK Limited, Lyreco UK Ltd
             Deer Park Court, Donnington Wood, Telford, TF2 7NB, United Kingdom
             Internet address: www.shropshire.gov.uk
             NUTS Code: UKG22
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 429,000
         Total value of the contract/lot: 429,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=801524376

   VI.4) Procedures for review

      VI.4.1) Review body
          Shropshire Council
          Shirehall, Shrewsbury, SY2 6ND, United Kingdom
          Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

      VI.4.2) Body responsible for mediation procedures
          Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

   VI.5) Date of dispatch of this notice: 05/09/2023

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
   1: Contracting Authority
       Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22