Peabody Trust is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Provision of Property Repairs and Maintenance Services |
| Notice type: | Contract Notice |
| Authority: | External Consultants |
| Nature of contract: | Services |
| Procedure: | Restricted |
| Short Description: | Peabody are seeking to procure suitable providers for repairs and voids across seven (7) regional Lots. The contract will be for an initial five (5) year term with extensions available on a one year basis up to the maximum of 10 years. The value of the Works (inc VAT) for the first 5 years, and maximum contract length are estimated to be up to: Lot 1: £16,084,368 / £32,168,737 Lot 2: £48,778,296 / £97,556,591 Lot 3: £38,627,897 / £77,255,794 Lot 4: £47,681,056 / £95,362,111 Lot 5: £36,048,020 / £72,096,040 Lot 6: £40,554,055 / £81,108,109 Lot 7: £46,493,275 / £92,986,550 |
| Published: | 28/09/2023 16:47 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
The Peabody Group
45 Westminster Bridge Road, London, SE1 7JB, United Kingdom
Tel. +44 7342933523, Email: shelley.wood@lumensol.co.uk
Contact: Shelley Wood
Main Address: https://www.peabody.org.uk/
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./H6HV824F4U
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-London:-Construction-work./H6HV824F4U to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Property Repairs and Maintenance Services
Reference Number: Not provided
II.1.2) Main CPV Code:
50000000 - Repair and maintenance services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Peabody are seeking to procure suitable providers for repairs and voids across seven (7) regional Lots.
The contract will be for an initial five (5) year term with extensions available on a one year basis up to the maximum of 10 years. The value of the Works (inc VAT) for the first 5 years, and maximum contract length are estimated to be up to:
Lot 1: £16,084,368 / £32,168,737
Lot 2: £48,778,296 / £97,556,591
Lot 3: £38,627,897 / £77,255,794
Lot 4: £47,681,056 / £95,362,111
Lot 5: £36,048,020 / £72,096,040
Lot 6: £40,554,055 / £81,108,109
Lot 7: £46,493,275 / £92,986,550
II.1.5) Estimated total value:
Value excluding VAT: 1,023,577,180
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Suppliers may bid for all Lots but are limited to award of one Lot per locality, up to two Lots. Suppliers may be awarded more than one Lot (up to two Lots) if each sits in different localities and the combined minimum turnover threshold is met
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Property Repairs and Maintenance – North Counties 3
Lot No: 1
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKH3 Essex
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 26,807,281
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: Property Repairs and Maintenance – North West London 1
Lot No: 2
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKI74 Harrow and Hillingdon
UKI75 Hounslow and Richmond upon Thames
UKI73 Ealing
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 81,297,159
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/H6HV824F4U
II.2) Description Lot No. 3
II.2.1) Title: Property Repairs and Maintenance – North West London 2
Lot No: 3
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKI33 Kensington & Chelsea and Hammersmith & Fulham
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 64,379,829
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 4
II.2.1) Title: Property Repairs and Maintenance – North East London 1
Lot No: 4
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKI43 Haringey and Islington
UKI54 Enfield
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 79,468,426
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 5
II.2.1) Title: Property Repairs and Maintenance – South London 1
Lot No: 5
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKI51 Bexley and Greenwich
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 60,080,033
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 6
II.2.1) Title: Property Repairs and Maintenance – South London 2
Lot No: 6
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKI44 Lewisham and Southwark
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 67,590,091
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 7
II.2.1) Title: Property Repairs and Maintenance – South London 3
Lot No: 7
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
45300000 - Building installation work.
45400000 - Building completion work.
45000000 - Construction work.
II.2.3) Place of performance:
UKI63 Merton, Kingston upon Thames and Sutton
UKI75 Hounslow and Richmond upon Thames
UKI34 Wandsworth
UKI45 Lambeth
UKI61 Bromley
UKI62 Croydon
II.2.4) Description of procurement: The contract being procured includes day-to-day responsive and major repairs including pest control, disrepair, damp, mould & condensation, domestic electrical repairs as well as void / empty homes delivery. This procurement excludes domestic and communal gas, communal electrics, lifts, door entry systems or any other mechanical & electrical services. In addition to this, Peabody will look to work with its new Contractor partners to establish preventative maintenance regimes and implement innovative initiatives to support a more proactive repairs service
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 77,488,792
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 19/08/2024 / End: 18/08/2029
This contract is subject to renewal: Yes
Description of renewals: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Each Lot will be for an initial period of five (5) years extendable at the Authority's sole discretion in further one-year extensions to a maximum term of ten years (5 + 1+1+1+1+1)
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 02/11/2023 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 06/12/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: Peabody reserves the right to cancel all or part of the procurement at any time. Peabody will not, under any circumstances, reimburse any expense incurred by bidders in preparing their SQ or tender submissions
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./H6HV824F4U
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/H6HV824F4U
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
The Strand, London, WC2A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures:
High Court of England and Wales
The Strand, London, WC2A 2LL, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a 10-day stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Cabinet Office
70 Whitehall, London, SW1A 2AS, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 28/09/2023
Annex A