New Museum Project - West Smithfield Exhibitions: New Museum Project - Past Time Exhibition Creative AV Software

UK-London: Multimedia software development services.
Section I: Contracting Authority
      I.1) Name and addresses
             Museum of London
             150, London Wall, London, EC2Y 5HN, United Kingdom
             Tel. +44 2074036403, Email: PastTime@fraserrandall.co.uk
             Contact: Robyn Maybank
             Main Address: www.museumoflondon.org.uk
             NUTS Code: UKI31
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Multimedia-software-development-services./DRH8S69WS5
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: New Museum Project - Past Time Exhibition Creative AV Software       
      Reference Number: MOLPT004
      II.1.2) Main CPV Code:
      72212520 - Multimedia software development services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Creative Audio Visual Software Contractor(s) will be responsible for the production of the CAVS utilised in the Past Time gallery of the Museum of London New Museum Project.
The are 40 media exhibits that require Creative Audio Visual Software and the project team have determined that these are split into 4 “lots” in order to give the widest range of creative approaches. During Stage 1 of this procurement process, bidders could apply to pre-qualify for one or more lots and this is the scope of works that relates to:
•Lot 1 – Live Action and/or Animation
•Lot 2 – Digital interactives and Animated films
•Lot 3 – Live action films and new sound pieces
•Lot 4 – Creative film editing
Further details are made available later in this notice.       
      II.1.5) Estimated total value:
      Value excluding VAT: 660,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: London’s Story Films (live action and/or animation)       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      72212190 - Educational software development services.
      92111250 - Information film production.
      92111310 - Entertainment film production.
      
      II.2.3) Place of performance:
      UKI31 Camden and City of London
      
      II.2.4) Description of procurement: This Lot is seeking a supplier to develop a series of five short films (live action and/or animation) that will each introduce a chapter of a chronological display, London’s Story, together adding up to a concise, visually striking history of London over 2,000 years. Further details are available within the Procurement Documents.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 100,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 20/02/2024 / End: 20/11/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: As stated in the Procurement Documents.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Digital interactives and animated films       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      48500000 - Communication and multimedia software package.
      48520000 - Multimedia software package.
      37524100 - Educational games.
      48190000 - Educational software package.
      
      II.2.3) Place of performance:
      UKI31 Camden and City of London
      
      II.2.4) Description of procurement: This Lot is seeking expressions of interest for multimedia services including the development of a number of digital interactive exhibits and games, requiring both imaginative presentation of historical information and assets, and in some cases the development of new animations.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 245,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 20/02/2024 / End: 20/11/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: As described in the Procurement Documents
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.       
II.2) Description Lot No. 3
      
      II.2.1) Title: Live action films and new sound pieces       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      32353000 - Sound recordings.
      48521000 - Music or sound editing software package.
      92111250 - Information film production.
      92111310 - Entertainment film production.
      
      II.2.3) Place of performance:
      UKI31 Camden and City of London
      
      II.2.4) Description of procurement: This Lot is seeking expression of interest for a supplier to provide a number of new live action films and sound pieces, some aimed at bringing to life people, animals and objects from the past, others focused on capturing contemporary commentators, crafts and spaces.
Further details as to our requirements are available in the Procurement Documents
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 20/02/2024 / End: 20/11/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: Please see Procurement Documents
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.       
II.2) Description Lot No. 4
      
      II.2.1) Title: Creative film editing       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      92111250 - Information film production.
      92111310 - Entertainment film production.
      
      II.2.3) Place of performance:
      UKI31 Camden and City of London
      
      II.2.4) Description of procurement: This lot seeks expressions of interest from suppliers to provide an immersive film reflecting 100 years of London nightlife and a film about post-war musicians and music makers. It also includes simpler edited pieces and subtitling of an artistic work about the Thames.
Further details as to our requirements may be found in the Procurement Documents.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 65,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 20/02/2024 / End: 20/11/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Additional documentation is available upon the receipt of a signed NDA. These details comprise of 'Part 2 - Design Information Pack' as indicated in the available Procurement Documents.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 25/08/2023 Time: 00:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 03/11/2023       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Multimedia-software-development-services./DRH8S69WS5

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/DRH8S69WS5
   VI.4) Procedures for review
   VI.4.1) Review body:
             Museum of London
       London, EC2Y, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/07/2023

Annex A