Govia Thameslink Railway Limited (GTR): Leasing of Vehicles and Telematics System via Contract Hire

UK-London: Motor vehicles.
Section I: Contracting Authority
      I.1) Name and addresses
             Govia Thames Link Railway Limited
             Monument Place, 24 Monument Street, London, EC3R 8AJ, United Kingdom
             Tel. +44 7815016610, Email: Darren.pallett@gtrailway.com
             Contact: Darren Pallett
             Main Address: https://gtrailway.com/
             NUTS Code: UKJ
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.bipsolutions.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided

      I.6) Main activity:
            Railway services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Leasing of Vehicles and Telematics System via Contract Hire       
      Reference Number: GTR0599
      II.1.2) Main CPV Code:
      34100000 - Motor vehicles.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: At present GTR run a fleet of 87 Diesel vehicles consisting primarily of 18 Large, 24 Medium, 16 Small and 2 Micro Panel Vans as well as 3 large, and 19 Medium passenger cars. Although our aim is still to reduce the environmental impact of the fleet of road vehicles we run, we acknowledge that market conditions and GTR’s infrastructure for EV charging may not allow GTR to change all of its vehicles to electric/hybrid versions at this time, GTR's requirements are a combination of diesel and hybrid vehicles. The vehicle requirements will be separated into 2 lots. To allow GTR to select the most suitable vehicle for each activity this requirement. An additional Lot is included for a telematics system to assist in managing the fleet and understanding the vehicle utilisation. The telematic system is being tendered as is a separate Lot to allow the vehicle Lots to be awarded independently whilst also ensuring a standardisation for the telematics.       
      II.1.5) Estimated total value:
      Value excluding VAT: 3,580,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 3
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: If the same Bidder is the Preferred Bidder for two or more Lots, in accordance with Regulation 65(5) UCR;

II.2) Description
   
II.2) Description Lot No. 1
      
      II.2.1) Title: Euro 6 Diesel Panel Van       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      34136200 - Panel vans.
      
      II.2.3) Place of performance:
      IE052 South-East
      
      II.2.4) Description of procurement: 36 month lease for Large, Medium, Small and Micro Panels vans of various wheelbases and heights with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,600,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 4
            
      Objective criteria for choosing the limited number of cadidates: A bidder wishing to participate in the Procurement must provide the information requested in the SQ, failure to do so may result in a bidder's response being deemed non-compliant and exclusion from the Procurement process without further notice. Following the evaluation of the SQ responses GTR intends that four bidders will be invited to participate in the negotiation stage for each lot and this will be based on the highest scoring bids. If there are less than four (4) bidders successfully passing the SQ stage then GTR will invite those bidders to negotiate. In the event that there is more than one bidder placed in 4th position, GTR will invite all 4th place bidders to proceed to negotiation stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
   
   
II.2) Description Lot No. 2
      
      II.2.1) Title: Self-Charging Hybrid Cars       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      34110000 - Passenger cars.
      
      II.2.3) Place of performance:
      UKJ SOUTH EAST (ENGLAND)
      
      II.2.4) Description of procurement: 36 month lease for medium and small Self Charging Hybrid passenger cars, with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 900,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 4
            
      Objective criteria for choosing the limited number of cadidates: A bidder wishing to participate in the Procurement must provide the information requested in the SQ, failure to do so may result in a bidder's response being deemed non-compliant and exclusion from the Procurement process without further notice. Following the evaluation of the SQ responses GTR intends that four bidders will be invited to participate in the negotiation stage for each lot and this will be based on the highest scoring bids. If there are less than four (4) bidders successfully passing the SQ stage then GTR will invite those bidders to negotiate. In the event that there is more than one bidder placed in 4th position, GTR will invite all 4th place bidders to proceed to negotiation stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
   
   
II.2) Description Lot No. 3
      
      II.2.1) Title: Telematic system       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      32441300 - Telematics system.
      
      II.2.3) Place of performance:
      UKJ SOUTH EAST (ENGLAND)
      
      II.2.4) Description of procurement: The telematics system to be offered under Lot 3 will be provided for the total number of vehicles procured by GTR under Lots 1 and 2 currently envisaged as being 87 in total, on a 3-year closed end lease and is to be fully inclusive of all hardware, installation, software licencing, Software as a Service (SaaS) costs and removal costs at the end of the lease period.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 78,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 4
            
      Objective criteria for choosing the limited number of cadidates: A bidder wishing to participate in the Procurement must provide the information requested in the SQ, failure to do so may result in a bidder's response being deemed non-compliant and exclusion from the Procurement process without further notice. Following the evaluation of the SQ responses GTR intends that four bidders will be invited to participate in the negotiation stage for each lot and this will be based on the highest scoring bids. If there are less than four (4) bidders successfully passing the SQ stage then GTR will invite those bidders to negotiate. In the event that there is more than one bidder placed in 4th position, GTR will invite all 4th place bidders to proceed to negotiation stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
   


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      In accordance with the Utilities Contracts Regulations 2016, applicants will be assessed on the basis of information provided in response to the Selection Questionnaire    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.4) Objective rules and criteria for participation
            Not Provided      
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      III.1.6) Deposits and guarantees required:
       Not Provided   
      III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
       Not Provided   
      III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
       Not Provided      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
   
Section IV: Procedure
   IV.1) Description NEGOTIATED_WITH_COMPETITION
      IV.1.1) Type of procedure: Competitive procedure with negotiation   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO              
         In the case of framework agreements justification for any duration exceeding 8 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2023/S 000 - 014872       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/12/2023 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 06/06/2024
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 36 months
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Motor-vehicles./PX6MX3EV35

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/PX6MX3EV35
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       7 Rolls Building, Fetter Lane,, London,, EC4A 1NL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    GTR will operate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers shall be notified by GTR as soon as possible after the decision is made as to the reasons why they were unsuccessful. The Utilities Contracts Regulations 2016 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and Northern Ireland).    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 07/12/2023

Annex A