Stonewater Limited : Census Services

UK-Leicester: Industry specific software development services.
Section I: Contracting Authority
      I.1) Name and addresses
             Stonewater Commercial Limited
             Suite C, Lancaster House, Grange Business Park, Enderby Road, Leicester, LE8 6EP, United Kingdom
             Tel. +44 791755557, Email: joey.barron@stonewater.org
             Contact: Joey Barron
             Main Address: https://www.stonewater.org/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Industry-specific-software-development-services./CD77K344CU
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/CD77K344CU to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Census Services       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      72212100 - Industry specific software development services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This requirement entails census services that aim to conduct a comprehensive customer census for approximately 33,000 homes. The project’s core objective is to enable residents to update their information via an online census form, the data input into the online form must be able to integrate into ActiveH.
Key components of the services include, customer engagement, presentation and display of census results and household member management. The system must support vulnerabilities & disability changes and must meet ongoing reporting requirements of monitoring census performance.
The eventual supplier is expected to provide a solution that complies with the above requirements.       
      II.1.5) Estimated total value:
      Value excluding VAT: 100,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This requirement entails census services that aim to conduct a comprehensive customer census for approximately 33,000 homes. The project’s core objective is to enable residents to update their information via an online census form, the data input into the online form must be able to integrate into ActiveH.
Key components of the services include, customer engagement, presentation and display of census results and household member management. The system must support vulnerabilities & disability changes and must meet ongoing reporting requirements of monitoring census performance.
The eventual supplier is expected to provide a solution that complies with the above requirements.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Criteria A: Project Delivery/Fulfilment / Weighting: 21
            Quality criterion - Name: Quality Criteria B: Testing / Weighting: 3.6
            Quality criterion - Name: Quality Criteria C: Engaging with Customers / Weighting: 9.8
            Quality criterion - Name: Quality Criteria D: Data Integrity / Weighting: 8.4
            Quality criterion - Name: Quality Criteria E: IT / Weighting: 5.2
            Quality criterion - Name: Quality Criteria F: Red Flags/Safeguarding / Weighting: 2
            Quality criterion - Name: Quality Criteria G: Social Value and Sustainability / Weighting: 10
                        
            Cost criterion - Name: To / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 12       
      This contract is subject to renewal: Yes       
      Description of renewals: 4 x 12 month optional extensions. These extensions are optional to Stonewater.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Listed within documents    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/02/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 19/02/2024
         Time: 12:00
         Place:
         Online via the Delta Portal
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Upon the expiry of this contract, which is an initial 12 month contract, with 4 x 12 month optional extensions.
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Industry-specific-software-development-services./CD77K344CU

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/CD77K344CU
   VI.4) Procedures for review
   VI.4.1) Review body:
             His Majesty's High Court of Justice
       Strand, London, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Jephson Housing Association Group
       Unit 12, Narrowboat Way, Brierley Hill, DY5 1UF, United Kingdom
       Tel. +44 1384471065
   VI.5) Date Of Dispatch Of This Notice: 12/01/2024

Annex A