Clarity Procurement Solutions is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Yorkshire Housing Communal Cleaning Services |
Notice type: | Contract Notice |
Authority: | Clarity Procurement Solutions |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: •General needs properties •Sheltered schemes •Community centres The scope of cleaning services shall include, but not be limited to: •Entrance halls •Landings •Corridors •Lobbies •Staircases •Balconies •Internal glass and communal windows •Internal and external communal entrance doors and glass •Lifts •Intake cupboards •Dry risers •Meter cupboards •Communal lighting •Litter and waste removal (including fly tipping) •Internal bin stores •Rubbish chutes •Hopper heads •Graffiti removal •Removal of sharps and broken glass •Kitchen areas •Communal dining rooms •Communal lounges •Bathrooms •Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: •North Yorkshire •South Yorkshire •East Yorkshire •West Yorkshire |
Published: | 14/01/2022 12:06 |
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Section I: Contracting Authority
I.1) Name and addresses
Yorkshire Housing Limited
The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom
Tel. +44 1138256000, Email: YHTenders@yorkshirehousing.co.uk
Main Address: https://www.yorkshirehousing.co.uk/
NUTS Code: UKE
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Yorkshire Housing Communal Cleaning Services
Reference Number: 10-22
II.1.2) Main CPV Code:
90911000 - Accommodation, building and window cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to:
•General needs properties
•Sheltered schemes
•Community centres
The scope of cleaning services shall include, but not be limited to:
•Entrance halls
•Landings
•Corridors
•Lobbies
•Staircases
•Balconies
•Internal glass and communal windows
•Internal and external communal entrance doors and glass
•Lifts
•Intake cupboards
•Dry risers
•Meter cupboards
•Communal lighting
•Litter and waste removal (including fly tipping)
•Internal bin stores
•Rubbish chutes
•Hopper heads
•Graffiti removal
•Removal of sharps and broken glass
•Kitchen areas
•Communal dining rooms
•Communal lounges
•Bathrooms
•Shower rooms
The cleaning services shall be delivered across the entire Yorkshire Housing operational area:
•North Yorkshire
•South Yorkshire
•East Yorkshire
•West Yorkshire
II.1.5) Estimated total value:
Value excluding VAT: 3,550,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
II.2.3) Place of performance:
UKE3 South Yorkshire
UKE4 West Yorkshire
UKE YORKSHIRE AND THE HUMBER
UKE1 East Yorkshire and Northern Lincolnshire
UKE2 North Yorkshire
II.2.4) Description of procurement: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to:
•General needs properties
•Sheltered schemes
•Community centres
The scope of cleaning services shall include, but not be limited to:
•Entrance halls
•Landings
•Corridors
•Lobbies
•Staircases
•Balconies
•Internal glass and communal windows
•Internal and external communal entrance doors and glass
•Lifts
•Intake cupboards
•Dry risers
•Meter cupboards
•Communal lighting
•Litter and waste removal (including fly tipping)
•Internal bin stores
•Rubbish chutes
•Hopper heads
•Graffiti removal
•Removal of sharps and broken glass
•Kitchen areas
•Communal dining rooms
•Communal lounges
•Bathrooms
•Shower rooms
The cleaning services shall be delivered across the entire Yorkshire Housing operational area:
•North Yorkshire
•South Yorkshire
•East Yorkshire
•West Yorkshire
The full list of properties within the scope of this Contract are set out in the Property Schedule and Pricing Document, located in the Yorkshire Housing Delta e-tendering portal as a separate document.
Yorkshire Housing intends to appoint a single Contract for the entire scope of Services. The Contract will not be divided into smaller lots.
It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
The key objectives associated with the Contract are:
•Delivering high performance
•Delivering a quality service
•Maintaining high hygiene standards
•Delivering customer satisfaction and engagement
•Achieving health and safety compliance
•Maintaining professional boundaries with Yorkshire Housing residents
•Delivering measurable and sustainable social value
•Reducing the environmental impact associated with the delivery of the services and contributing towards net carbon zero
Further details of the Contract are set out in the Contract Documents located on the Yorkshire Housing Delta e-tendering portal. Applicants are strongly advised to read these to familiarise themselves with Yorkshire Housing’s requirements prior to submitting their ITT.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 3,550,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals: It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates: The top 6 scoring Applicants submitting a Selection Questionnaire (out of those who pass all the Pass/Fail questions) will be invited to participate in the ITT stage.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/X689K668NZ
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As set out in the procurement documents
Minimum level(s) of standards possibly required (if applicable) :
As set out in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 14/02/2022 Time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 03/03/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award.
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender is being administered on behalf of Yorkshire Housing Limited by Clarity Procurement Solutions Limited.
Potential Applicants wishing to participate in this tender opportunity are requested to:
Download and read the Invitation to Tender Document and supporting appendices to familiarise yourselves with Yorkshire Housing's requirements
Download and read the Selection Questionnaire Instructions and Guidance Document
Download and complete the Selection Questionnaire Document
Submit a completed Selection Questionnaire Document in accordance with the Selection Questionnaire Instructions, noting the submission deadline of 14:00 hours on 14/02/2022
Potential Applicants must not complete or submit the Invitation to Tender Document and supporting appendices at this stage
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/X689K668NZ
VI.4) Procedures for review
VI.4.1) Review body:
The High Court of England and Wales
London, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Yorkshire Housing will enter into the contract following a minimum 10 calendar day standstill period, starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
The Cabinet Office
London, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 14/01/2022
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Yorkshire Housing Limited
The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom
Tel. +44 1138256000, Email: YHTenders@yorkshirehousing.co.uk
Main Address: https://www.yorkshirehousing.co.uk/
NUTS Code: UKE
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Housing and community amenities
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Yorkshire Housing Communal Cleaning Services
Reference number: 10-22
II.1.2) Main CPV code:
90911000 - Accommodation, building and window cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: •General needs properties •Sheltered schemes •Community centres The scope of cleaning services shall include, but not be limited to: •Entrance halls •Landings •Corridors •Lobbies •Staircases •Balconies •Internal glass and communal windows •Internal and external communal entrance doors and glass •Lifts •Intake cupboards •Dry risers •Meter cupboards •Communal lighting •Litter and waste removal (including fly tipping) •Internal bin stores •Rubbish chutes •Hopper heads •Graffiti removal •Removal of sharps and broken glass •Kitchen areas •Communal dining rooms •Communal lounges •Bathrooms •Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: •North Yorkshire •South Yorkshire •East Yorkshire •West Yorkshire
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 2,130,000
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
II.2.3) Place of performance
Nuts code:
UKE3 - South Yorkshire
UKE4 - West Yorkshire
UKE - YORKSHIRE AND THE HUMBER
UKE1 - East Yorkshire and Northern Lincolnshire
UKE2 - North Yorkshire
Main site or place of performance:
South Yorkshire
West Yorkshire
YORKSHIRE AND THE HUMBER
East Yorkshire and Northern Lincolnshire
North Yorkshire
II.2.4) Description of the procurement: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: •General needs properties •Sheltered schemes •Community centres The scope of cleaning services shall include, but not be limited to: •Entrance halls •Landings •Corridors •Lobbies •Staircases •Balconies •Internal glass and communal windows •Internal and external communal entrance doors and glass •Lifts •Intake cupboards •Dry risers •Meter cupboards •Communal lighting •Litter and waste removal (including fly tipping) •Internal bin stores •Rubbish chutes •Hopper heads •Graffiti removal •Removal of sharps and broken glass •Kitchen areas •Communal dining rooms •Communal lounges •Bathrooms •Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: •North Yorkshire •South Yorkshire •East Yorkshire •West Yorkshire The full list of properties within the scope of this Contract are set out in the Property Schedule and Pricing Document, located in the Yorkshire Housing Delta e-tendering portal as a separate document. Yorkshire Housing intends to appoint a single Contract for the entire scope of Services. The Contract will not be divided into smaller lots. It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years. The key objectives associated with the Contract are: •Delivering high performance •Delivering a quality service •Maintaining high hygiene standards •Delivering customer satisfaction and engagement •Achieving health and safety compliance •Maintaining professional boundaries with Yorkshire Housing residents •Delivering measurable and sustainable social value •Reducing the environmental impact associated with the delivery of the services and contributing towards net carbon zero Further details of the Contract are set out in the Contract Documents located on the Yorkshire Housing Delta e-tendering portal. Applicants are strongly advised to read these to familiarise themselves with Yorkshire Housing’s requirements prior to submitting their ITT.
II.2.5) Award criteria:
Quality criterion - Name: Services delivery / Weighting: 15
Quality criterion - Name: Contract management / Weighting: 10
Quality criterion - Name: Customer care / Weighting: 10
Quality criterion - Name: Social value / Weighting: 10
Quality criterion - Name: Sustainability and environmental / Weighting: 5
Quality criterion - Name: Health and safety / Weighting: 10
Cost criterion - Name: Pricing / Weighting: 40
II.2.11) Information about options
Options: Yes
Description of these options:It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/X689K668NZ
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-001187
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: 1
Lot Number: Not Provided
Title: Communal Cleaning Serviced
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 31/08/2022
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Churchill Contract Services Limited, 03762020
Unit 1, 40 Coldharbour Lane, Harpenden Hertfordshire, AL5 4UN, United Kingdom
NUTS Code: UKE
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2,130,000
Total value of the contract/lot: 2,038,308
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This tender is being administered on behalf of Yorkshire Housing Limited by Clarity Procurement Solutions Limited.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=757966661
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Yorkshire Housing will enter into the contract following a minimum 10 calendar day standstill period, starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London, United Kingdom
VI.5) Date of dispatch of this notice: 07/02/2023