Clarity Procurement Solutions: Yorkshire Housing Communal Cleaning Services

UK-Leeds: Accommodation, building and window cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Yorkshire Housing Limited
       The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom
       Tel. +44 1138256000, Email: YHTenders@yorkshirehousing.co.uk
       Main Address: https://www.yorkshirehousing.co.uk/
       NUTS Code: UKE

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Yorkshire Housing Communal Cleaning Services            
      Reference number: 10-22

      II.1.2) Main CPV code:
         90911000 - Accommodation, building and window cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: •General needs properties •Sheltered schemes •Community centres The scope of cleaning services shall include, but not be limited to: •Entrance halls •Landings •Corridors •Lobbies •Staircases •Balconies •Internal glass and communal windows •Internal and external communal entrance doors and glass •Lifts •Intake cupboards •Dry risers •Meter cupboards •Communal lighting •Litter and waste removal (including fly tipping) •Internal bin stores •Rubbish chutes •Hopper heads •Graffiti removal •Removal of sharps and broken glass •Kitchen areas •Communal dining rooms •Communal lounges •Bathrooms •Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: •North Yorkshire •South Yorkshire •East Yorkshire •West Yorkshire

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,130,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            90911100 - Accommodation cleaning services.
            90911200 - Building-cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKE3 - South Yorkshire
      UKE4 - West Yorkshire
      UKE - YORKSHIRE AND THE HUMBER
      UKE1 - East Yorkshire and Northern Lincolnshire
      UKE2 - North Yorkshire
   
      Main site or place of performance:
      South Yorkshire
      West Yorkshire
      YORKSHIRE AND THE HUMBER
      East Yorkshire and Northern Lincolnshire
      North Yorkshire
             

      II.2.4) Description of the procurement: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to: •General needs properties •Sheltered schemes •Community centres The scope of cleaning services shall include, but not be limited to: •Entrance halls •Landings •Corridors •Lobbies •Staircases •Balconies •Internal glass and communal windows •Internal and external communal entrance doors and glass •Lifts •Intake cupboards •Dry risers •Meter cupboards •Communal lighting •Litter and waste removal (including fly tipping) •Internal bin stores •Rubbish chutes •Hopper heads •Graffiti removal •Removal of sharps and broken glass •Kitchen areas •Communal dining rooms •Communal lounges •Bathrooms •Shower rooms The cleaning services shall be delivered across the entire Yorkshire Housing operational area: •North Yorkshire •South Yorkshire •East Yorkshire •West Yorkshire The full list of properties within the scope of this Contract are set out in the Property Schedule and Pricing Document, located in the Yorkshire Housing Delta e-tendering portal as a separate document. Yorkshire Housing intends to appoint a single Contract for the entire scope of Services. The Contract will not be divided into smaller lots. It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years. The key objectives associated with the Contract are: •Delivering high performance •Delivering a quality service •Maintaining high hygiene standards •Delivering customer satisfaction and engagement •Achieving health and safety compliance •Maintaining professional boundaries with Yorkshire Housing residents •Delivering measurable and sustainable social value •Reducing the environmental impact associated with the delivery of the services and contributing towards net carbon zero Further details of the Contract are set out in the Contract Documents located on the Yorkshire Housing Delta e-tendering portal. Applicants are strongly advised to read these to familiarise themselves with Yorkshire Housing’s requirements prior to submitting their ITT.

      II.2.5) Award criteria:
      Quality criterion - Name: Services delivery / Weighting: 15
      Quality criterion - Name: Contract management / Weighting: 10
      Quality criterion - Name: Customer care / Weighting: 10
      Quality criterion - Name: Social value / Weighting: 10
      Quality criterion - Name: Sustainability and environmental / Weighting: 5
      Quality criterion - Name: Health and safety / Weighting: 10
                  
      Cost criterion - Name: Pricing / Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/X689K668NZ


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-001187
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 1    
   Lot Number: Not Provided    
   Title: Communal Cleaning Serviced

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 31/08/2022

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Churchill Contract Services Limited, 03762020
             Unit 1, 40 Coldharbour Lane, Harpenden Hertfordshire, AL5 4UN, United Kingdom
             NUTS Code: UKE
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,130,000          
         Total value of the contract/lot: 2,038,308
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This tender is being administered on behalf of Yorkshire Housing Limited by Clarity Procurement Solutions Limited.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=757966661

   VI.4) Procedures for review

      VI.4.1) Review body
          The High Court of England and Wales
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Yorkshire Housing will enter into the contract following a minimum 10 calendar day standstill period, starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

      VI.4.4) Service from which information about the review procedure may be obtained
          The Cabinet Office
          London, United Kingdom

   VI.5) Date of dispatch of this notice: 07/02/2023