Braintree District Council : Off Street Parking Management Services

Braintree District Council is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Off Street Parking Management Services
Notice type:	Contract Notice
Authority:	Braintree District Council
Nature of contract:	Services
Procedure:	Open
Short Description:	Epping Forest District Council is seeking a Contractor to deliver Off Street Parking Enforcement, Cash Collection and First Line Machine Maintenance for its owned/managed car parks. The contract period will be for 5 years with an option to extend for a period of up to 2 years.
Published:	08/08/2023 15:31

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Epping: Parking enforcement services.
Section I: Contracting Authority
      I.1) Name and addresses
             Epping Forest District Council
             Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
             Tel. +44 1376551414, Email: katrine.sallows@braintree.gov.uk
             Contact: Katrine Sallows
             Main Address: https://www.eppingforestdc.gov.uk
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Parking-enforcement-services./5Y3UZ4J9X7
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/5Y3UZ4J9X7 to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Off Street Parking Management Services
      Reference Number: SPS0003
      II.1.2) Main CPV Code:
      98351110 - Parking enforcement services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Epping Forest District Council is seeking a Contractor to deliver Off Street Parking Enforcement, Cash Collection and First Line Machine Maintenance for its owned/managed car parks.

The contract period will be for 5 years with an option to extend for a period of up to 2 years.
      II.1.5) Estimated total value:
      Value excluding VAT: 1,750,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      98351100 - Car park services.
      44421790 - Cash boxes.
      63712400 - Parking services.
      79710000 - Security services.
      98351000 - Car park management services.
      38730000 - Parking meters.
      48000000 - Software package and information systems.
      72000000 - IT services: consulting, software development, Internet and support.

      II.2.3) Place of performance:
      UKH3 Essex

      II.2.4) Description of procurement: The primary purpose of this contract is for the provision of enforcement operations in Epping Forest District Council owned/managed car parks including first line maintenance of the pay and display machines.

In addition, cash collection services are required to collect from all pay and display machines in the car parks including counting and banking arrangements front line, a cashless parking system including virtual permits and provision, support and management of an integrated, fully hosted web enabled browser- based IT system for all processing activities associated with parking enforcement and cashless parking.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 1,750,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2024 / End: 31/03/2031
      This contract is subject to renewal: Yes
      Description of renewals: A decision about extension will be taken prior to 31/03/2029. Should the contract be extended, a further decision will be taken at least 12 months prior to the end of the extended contract regarding future requirements.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/09/2023 Time: 13:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 5

      IV.2.7) Conditions for opening of tenders:
         Date: 20/09/2023
         Time: 13:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: A decision about extension will be taken prior to 31/03/2029. Should the contract be extended, a further decision will be taken at least 12 months pri
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Parking-enforcement-services./5Y3UZ4J9X7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5Y3UZ4J9X7
   VI.4) Procedures for review
   VI.4.1) Review body:
             Epping Forest District Council
       Epping, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 08/08/2023

Annex A

View any Notice Addenda

Off Street Parking Management Services

UK-Epping: Parking enforcement services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Epping Forest District Council
       Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
       Tel. +44 1376551414, Email: katrine.sallows@braintree.gov.uk
       Contact: Katrine Sallows
       Main Address: https://www.eppingforestdc.gov.uk
       NUTS Code: UKH3

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Off Street Parking Management Services      Reference number: SPS0003
   II.1.2) Main CPV code:
      98351110 - Parking enforcement services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: Epping Forest District Council is seeking a Contractor to deliver Off Street Parking Enforcement, Cash Collection and First Line Machine Maintenance for its owned/managed car parks.

The contract period will be for 5 years with an option to extend for a period of up to 2 years.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 31/08/2023

VI.6) Original notice reference:

   Notice Reference:    2023 - 601194
   Notice number in OJ S:    2023/S 000 - 023119
   Date of dispatch of the original notice: 08/08/2023

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Place of text to be modified: Time limit for receipt of tenders or requests to participate is now extended until 4 October 2023 at 13:00
         Instead of:
         Date: 20/09/2023
         Local Time: 13:00
         Read:
         Date: 04/10/2023
         Local Time: 13:00

      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: IV.2.7
         Place of text to be modified: Conditions for opening of tenders is now 4 October 2023 at 13:00
         Instead of:
         Date: 20/09/2023
         Local Time: 13:00
         Read:
         Date: 04/10/2023
         Local Time: 13:00

VII.2) Other additional information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Parking-enforcement-services./5Y3UZ4J9X7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5Y3UZ4J9X7

View Award Notice

UK-Epping: Parking enforcement services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Epping Forest District Council
       Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
       Tel. +44 1376551414, Email: katrine.sallows@braintree.gov.uk
       Contact: Katrine Sallows
       Main Address: https://www.eppingforestdc.gov.uk
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Off Street Parking Management Services
      Reference number: SPS0003

      II.1.2) Main CPV code:
         98351110 - Parking enforcement services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Epping Forest District Council is seeking a Contractor to deliver Off Street Parking Enforcement, Cash Collection and First Line Machine Maintenance for its owned/managed car parks. The contract period will be for 5 years with an option to extend for a period of up to 2 years.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,750,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            98351100 - Car park services.
            44421790 - Cash boxes.
            63712400 - Parking services.
            79710000 - Security services.
            98351000 - Car park management services.
            38730000 - Parking meters.
            48000000 - Software package and information systems.
            72000000 - IT services: consulting, software development, Internet and support.

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex

      Main site or place of performance:
      Essex


      II.2.4) Description of the procurement: The primary purpose of this contract is for the provision of enforcement operations in Epping Forest District Council owned/managed car parks including first line maintenance of the pay and display machines. In addition, cash collection services are required to collect from all pay and display machines in the car parks including counting and banking arrangements front line, a cashless parking system including virtual permits and provision, support and management of an integrated, fully hosted web enabled browser- based IT system for all processing activities associated with parking enforcement and cashless parking.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60

      Cost criterion - Name: Price / Weighting: 40


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-023119



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: SPS0003
   Lot Number: Not Provided
   Title: Off Street Parking Management Services

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 31/03/2024

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Marston Holdings Limited, 04305487
             Rutland House, 8th Floor, 148 Edmund Street, Birmingham, B3 2JR, United Kingdom
             NUTS Code: UKG31
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,750,000
         Total value of the contract/lot: 1,627,354.05
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:

                  Proportion: 20%
         Short description of the part of the contract to be subcontracted:
          Provision of IT enforcement software, permit management, cashless parking solutions, cash collection, counting and banking, web and IVR payment solutions across three different sub-contractors.
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850860177

   VI.4) Procedures for review

      VI.4.1) Review body
          Epping Forest District Council
          Epping, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/04/2024