The National Gallery: Event Services to the National Gallery

UK-London: Event services.
Preliminary Questions
   This notice is for Prior information notice: No
   This notice is for Contract notice: Yes
   This notice is for Contract award notice: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       The National Gallery
       Trafalgar Square, London, WC2N 5DN, United Kingdom
       Tel. +44 2077475810, Email: contracting@ng-london.org.uk
       Main Address: www.nationalgallery.org.uk
       NUTS Code: UKI32
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .
I.3) Communication       
   The procurement documents are available for unrestricted and full direct access, free of charge, at:              
         https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent: electronically via -- https://www.delta-esourcing.com/tenders/UK-title/XVFF7N2DRA          
         to the abovementioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: Event Services to the National Gallery          
         Reference number:          
   II.1.2) Common Procurement Vocabulary:       
      79952000 - Event services.
   II.1.3) Type of contract: SERVICE

   II.1.4) Short description:
   Provision of event services to the National Gallery and its private and corporate venue hire clients. Services required include caterers, floristry, furniture hire, production (including lighting and sound) and entertainment. Estimated value includes spend by the Gallery only; additional revenue streams from venue hire clients will be available.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 3,433,600 - Currency : GBP
   II.1.6) Information about lots:
      This contract is divided into lots: Yes                
      If yes, tenders should be submitted for: All lots         
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

   II.2) Lot Description - 1    
   II.2.1) Title: Caterers
         Lot Number: 1          
   II.2.2) Additional CPV code(s):       
      55523000 - Catering services for other enterprises or other institutions.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI32 - Westminster
   II.2.4) Description of the procurement:       
      Provision of event catering services. Value of lot does not include third party spend.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 2,437,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                 
      Duration: between 01/06/2023 and 31/05/2027    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

   II.2) Lot Description - 2    
   II.2.1) Title: Floristry
         Lot Number: 2          
   II.2.2) Additional CPV code(s):       
      03121200 - Cut flowers.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI32 - Westminster
   II.2.4) Description of the procurement:       
      Provision of event floristry. Value of lot does not include third party spend.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 172,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                 
      Duration: between 01/06/2023 and 31/05/2027    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

   II.2) Lot Description - 3    
   II.2.1) Title: Furniture Hire
         Lot Number: 3          
   II.2.2) Additional CPV code(s):       
      39150000 - Miscellaneous furniture and equipment.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI32 - Westminster
   II.2.4) Description of the procurement:       
      Provision of event furniture hire. Value of lot does not include third party spend.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 285,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                 
      Duration: between 01/06/2023 and 31/05/2027    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

   II.2) Lot Description - 4    
   II.2.1) Title: Production
         Lot Number: 4          
   II.2.2) Additional CPV code(s):       
      92370000 - Sound technician.          
      31527260 - Lighting systems.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI32 - Westminster
   II.2.4) Description of the procurement:       
      Provision of event production services, including lighting and sound. Value of lot does not include third party spend.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 442,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                 
      Duration: between 01/06/2023 and 31/05/2027    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

   II.2) Lot Description - 5    
   II.2.1) Title: Entertainment
         Lot Number: 5          
   II.2.2) Additional CPV code(s):       
      92300000 - Entertainment services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI32 - Westminster
   II.2.4) Description of the procurement:       
      Provision of event entertainment services. Value of lot does not include third party spend.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 97,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                 
      Duration: between 01/06/2023 and 31/05/2027    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided    
   
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.4) Objective rules and criteria for participation    
      List and brief description of rules and criteria:
         Bidders must complete and return the selection questionnaire in order to be considered for shortlisting to be invited to tender. The tender process will include tastings, site or event visits to assess performance quality.            

III.2) Conditions related to the contract
   III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
         Not Provided    
   III.2.2) Contract performance conditions          
      Not Provided        
      
Section IV: Procedure   

IV.1) Description   
   IV.1.1) Type of procedure                    
         Restricted procedure                          
   IV.1.3) Information about a framework agreement or a dynamic purchasing system          
         The procurement involves the establishment of a framework agreement                    
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - Not Provided          
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - Not Provided
IV.2) Administrative information       
   IV.2.1) Previous publication concerning this procedure    
   Notice number in OJEU: Not Provided    
   IV.2.2) Time limit for receipt of expressions of interest          
         Date - 30/01/2023 Local Time - 12:00       
   IV.2.4) Languages in which tenders or requests to participate may be submitted:       
         English               

Section VI: Complementary Information       
VI.2) Information about electronic workflows                       
    Electronic invoicing will be accepted          
VI.3) Additional Information:       
   For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/XVFF7N2DRA
GO-2023110-PRO-21891401 TKR-2023110-PRO-21891400              
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
       The National Gallery
       Trafalgar Square, London, WC2N 5DN, United Kingdom
       Tel. +44 2077475823, Email: contracting@ng-london.org.uk
       Internet address: www.nationalgallery.org.uk       
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         Not Provided    

VI.5) Date Of Dispatch Of This Notice: 10/01/2023