Clarity Procurement Solutions: Yorkshire Housing Communal Cleaning Services

UK-Leeds: Accommodation, building and window cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Yorkshire Housing Limited
             The Place, 2 Central Place, Leeds, LS10 1FB, United Kingdom
             Tel. +44 1138256000, Email: YHTenders@yorkshirehousing.co.uk
             Main Address: https://www.yorkshirehousing.co.uk/
             NUTS Code: UKE
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Yorkshire Housing Communal Cleaning Services       
      Reference Number: 10-22
      II.1.2) Main CPV Code:
      90911000 - Accommodation, building and window cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to:

•General needs properties
•Sheltered schemes
•Community centres

The scope of cleaning services shall include, but not be limited to:

•Entrance halls
•Landings
•Corridors
•Lobbies
•Staircases
•Balconies
•Internal glass and communal windows
•Internal and external communal entrance doors and glass
•Lifts
•Intake cupboards
•Dry risers
•Meter cupboards
•Communal lighting
•Litter and waste removal (including fly tipping)
•Internal bin stores
•Rubbish chutes
•Hopper heads
•Graffiti removal
•Removal of sharps and broken glass
•Kitchen areas
•Communal dining rooms
•Communal lounges
•Bathrooms
•Shower rooms

The cleaning services shall be delivered across the entire Yorkshire Housing operational area:

•North Yorkshire
•South Yorkshire
•East Yorkshire
•West Yorkshire       
      II.1.5) Estimated total value:
      Value excluding VAT: 3,550,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      90911100 - Accommodation cleaning services.
      90911200 - Building-cleaning services.
      
      II.2.3) Place of performance:
      UKE3 South Yorkshire
      UKE4 West Yorkshire
      UKE YORKSHIRE AND THE HUMBER
      UKE1 East Yorkshire and Northern Lincolnshire
      UKE2 North Yorkshire
      
      II.2.4) Description of procurement: The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to:

•General needs properties
•Sheltered schemes
•Community centres

The scope of cleaning services shall include, but not be limited to:

•Entrance halls
•Landings
•Corridors
•Lobbies
•Staircases
•Balconies
•Internal glass and communal windows
•Internal and external communal entrance doors and glass
•Lifts
•Intake cupboards
•Dry risers
•Meter cupboards
•Communal lighting
•Litter and waste removal (including fly tipping)
•Internal bin stores
•Rubbish chutes
•Hopper heads
•Graffiti removal
•Removal of sharps and broken glass
•Kitchen areas
•Communal dining rooms
•Communal lounges
•Bathrooms
•Shower rooms

The cleaning services shall be delivered across the entire Yorkshire Housing operational area:

•North Yorkshire
•South Yorkshire
•East Yorkshire
•West Yorkshire

The full list of properties within the scope of this Contract are set out in the Property Schedule and Pricing Document, located in the Yorkshire Housing Delta e-tendering portal as a separate document.

Yorkshire Housing intends to appoint a single Contract for the entire scope of Services. The Contract will not be divided into smaller lots.

It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.

The key objectives associated with the Contract are:

•Delivering high performance
•Delivering a quality service
•Maintaining high hygiene standards
•Delivering customer satisfaction and engagement
•Achieving health and safety compliance
•Maintaining professional boundaries with Yorkshire Housing residents
•Delivering measurable and sustainable social value
•Reducing the environmental impact associated with the delivery of the services and contributing towards net carbon zero

Further details of the Contract are set out in the Contract Documents located on the Yorkshire Housing Delta e-tendering portal. Applicants are strongly advised to read these to familiarise themselves with Yorkshire Housing’s requirements prior to submitting their ITT.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 3,550,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 6
            
      Objective criteria for choosing the limited number of candidates: The top 6 scoring Applicants submitting a Selection Questionnaire (out of those who pass all the Pass/Fail questions) will be invited to participate in the ITT stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/X689K668NZ       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As set out in the procurement documents    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      As set out in the procurement documents    
      Minimum level(s) of standards possibly required (if applicable) :       
      As set out in the procurement documents    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/02/2022 Time: 14:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 03/03/2022       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award.
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

This tender is being administered on behalf of Yorkshire Housing Limited by Clarity Procurement Solutions Limited.

Potential Applicants wishing to participate in this tender opportunity are requested to:

Download and read the Invitation to Tender Document and supporting appendices to familiarise yourselves with Yorkshire Housing's requirements

Download and read the Selection Questionnaire Instructions and Guidance Document

Download and complete the Selection Questionnaire Document

Submit a completed Selection Questionnaire Document in accordance with the Selection Questionnaire Instructions, noting the submission deadline of 14:00 hours on 14/02/2022

Potential Applicants must not complete or submit the Invitation to Tender Document and supporting appendices at this stage
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/X689K668NZ
   VI.4) Procedures for review
   VI.4.1) Review body:
             The High Court of England and Wales
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Yorkshire Housing will enter into the contract following a minimum 10 calendar day standstill period, starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          The Cabinet Office
       London, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 14/01/2022

Annex A