Victoria and Albert Museum: Carbon Accounting Reporting Software

UK-London: Software programming and consultancy services.
Section I: Contracting Authority
      I.1) Name and addresses
             Victoria and Albert Museum, GB
             Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
             Tel. +44 2079422056, Email: r.day@vam.ac.uk
             Contact: Rory Day
             Main Address: www.vam.ac.uk
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-programming-and-consultancy-services./T54TKRDSKY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/T54TKRDSKY to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Carbon Accounting Reporting Software       
      Reference Number: VA/CON/25/23
      II.1.2) Main CPV Code:
      72200000 - Software programming and consultancy services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The V&A has made an ambitious commitment to become Net Zero by 2035 for Scope 1, 2 and 3 emissions.

To meet our ambition, we are seeking to procure carbon accounting software to track emissions and emissions reductions across all three scopes.       
      II.1.5) Estimated total value:
      Value excluding VAT: 160,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: To meet our ambition, we are seeking to procure carbon accounting software to track emissions and emissions reductions across all three scopes.
Key drivers for requiring carbon accounting software:
•Improve accuracy of emissions accounting, planning, reporting and tracking impact of actions
•Increase confidence in scope 3 reporting.
•Tracking emissions will become more complex, as we grow our multi-site operations
•Require accurate emissions profile to gain insight to identify areas of action.
•The ability to translate targets into actions.
•Be more transparent with our emissions reporting both internally and externally.
•Save time and money – emissions calculation is currently a manual process, tracked using spreadsheets.
•To be able to track emissions according to business operations such as retail and temporary exhibitions.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 160,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/T54TKRDSKY

Please note that the estimated value of the contract disclosed in this notice is based on a four year contract term only.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 15/01/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 15/01/2024
         Time: 12:00
         Place:
         Electronically via the Delta tendering system
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-programming-and-consultancy-services./T54TKRDSKY

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/T54TKRDSKY
   VI.4) Procedures for review
   VI.4.1) Review body:
             Victoria and Albert Museum
       Cromwell Road, London, SW7 2RL, United Kingdom
       Tel. +44 2079422056, Email: r.day@vam.ac.uk
       Internet address: www.vam.ac.uk
   VI.4.2) Body responsible for mediation procedures:
             Victoria and Albert Museum
          Cromwell Road, Kensington, SW7 2RL, United Kingdom
          Tel. +44 2079422056, Email: r.day@vam.ac.uk
          Internet address: www.vam.ac.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 05/12/2023

Annex A