Procurement Hub: Domestic Appliances Framework - NATIONAL

UK-Preston: Domestic appliances.
Section I: Contracting Authority
      I.1) Name and addresses
             Places for People Group Limited, 3777037
             4 The Pavilions, Port Way, Preston, PR2 2YB, United Kingdom
             Tel. +44 01772897200, Email: Purchasing@placesforpeople.co.uk
             Contact: Lisa Gallacher
             Main Address: www.procurementhub.co.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Preston:-Domestic-appliances./Q3XHHS7RUM
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Domestic Appliances Framework - NATIONAL       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      39700000 - Domestic appliances.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The Procurement Hub wishes to set up a Domestic Appliances Framework on a sole supplier basis and is seeking expressions of interests from suppliers that can supply, deliver and install / remove existing appliances on a NATIONAL basis including Scotland. The supplier MUST have an ESTABLISHED customisable online ordering portal and this is an essential minimum requirement where we can only see our core products and ability to block other product categories.
This framework is available for use by public sector bodies (and their statutory successors) cited by name in Schedule 1 to the Public Contracts Regulations 2015 and additionally listed online at http://www.procurementhub.co.uk/eligibility-criteria/       
      II.1.5) Estimated total value:
      Value excluding VAT: 20,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      39700000 - Domestic appliances.
      30200000 - Computer equipment and supplies.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: The Procurement Hub wishes to set up a Domestic Appliances Framework on a sole supplier basis and is seeking expressions of interests from suppliers that can supply, deliver and install / remove existing appliances on a NATIONAL basis including Scotland. The supplier MUST have an ESTABLISHED customisable online ordering portal and this is an essential minimum requirement where we can only see our core products and ability to block other product categories.

MINIMUM REQUIREMENTS
•The online product catalogue will display full product information, specification, dimensions, warranty and delivery information as a minimum
•Available Next day delivery on a core product range
•Established Consolidated billing is a minimum requirement for this contract where we received one monthly invoice and backing data that matches the invoice amount. This can be offered to multiple company sub accounts within the same company and will have full backing data showing product details, cost centre information and full cost breakdown.
•Real time stock availability. If core list product is out of stock the buyer will always be able to buy an alternative product there and then at roughly the same price point and spec.
•‘Retail like’ customer buying experience and seamless checkout process – with the ability to add extra items at the same time as ordering the goods
•It is important that the delivery of goods and installation / removal of old appliance has to happen at the same time
•Internally trained operatives and drivers, NOT sub-contracted out for core items (white goods / appliances)
•Dedicated account management that is immediately accessible and responsive for colleagues during working hours Monday to Friday
•Evidence of reducing delivery failures (‘first time right’ ethos)
•To offer a Price Match Guarantee against any other UK retailer
•Swift implementation and onboarding within 4 weeks
•Must agree to Procurement Hub Framework Agreement

HIGHLY DESIRABLE
•Ability to book online delivery slots at checkout
•Ability to add extra items like removal/recycling of old appliance and installation
•Ability for the buyer to their track orders and buyer has full visibility and owns the ordering process. An example of this is a text message is sent on order, on dispatch and the evening before delivery that gives a delivery time slot. In addition it would be beneficial for the driver to telephone in advance on the day of delivery and ability to see driver drop number and area. Option to have time to suit at additional charge (i.e. AM)
•Online spend reporting capabilities at user level (full order history for the buyer) and Admin level (can see all orders)
•‘Click and Collect’ on smaller appliances and can use credit cards for this option
•Instant access to online experts that would offer advice on products (live video chat before or whilst placing an online order)
•Employee benefits offer (discount scheme) for colleagues

This framework is available for use by public sector bodies (and their statutory successors) cited by name in Schedule 1 to the Public Contracts Regulations 2015 and additionally listed online at http://www.procurementhub.co.uk/eligibility-criteria/
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 70
                        
            Cost criterion - Name: Pricing / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 20,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/MR74288J7R       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with a single operator       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 16/02/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 16/02/2024
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Preston:-Domestic-appliances./Q3XHHS7RUM

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Q3XHHS7RUM
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000
   VI.4.2) Body responsible for mediation procedures:
             Royal Courts of Justice
          Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Crown Commercial Services
       1 Horse Guards Road, London, SW1A 2HQ, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 12/01/2024

Annex A