Tate Gallery : Tate Galleries - Visitor Lockers (Revenue Share)

UK-London: Civic-amenity services.

Section I: Contracting Authority / Entity

   I.1) Name and Addresses:
             The Board of Trustees of the Tate Gallery
             Tate, Millbank, Westminster, London, SW1P 4RG, United Kingdom
             Tel. +44 2078878811, Email: declan.mcalister@tate.org.uk
             Main Address: www.tate.org.uk
             NUTS Code: UKI

   I.3) Communication
      
      

      Additional information can be obtained from
         the abovementioned address

      Applications or, where applicable, tenders must be submitted
         to the abovementioned address          

         Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge: No

   I.4)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions

   I.5) Main activity:
      Recreation, culture and religion


Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Tate Galleries - Visitor Lockers (Revenue Share)            
               Reference number: Not Provided

   II.1.2) Main CPV code:
         98350000 - Civic-amenity services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Board of Trustees of the Tate Galleries require an experienced supplier to provide a new offering of visitor lockers, initially at Tate Modern, to be followed by Tate Britain in FY 25/26.

Tate are seeking suitable tenders to provide new visitor lockers, on a revenue sharing basis, along with an accessible interface to allow all our visitors simple access to store their items.

We are hoping to award this contract in March 2024, with the aim of having the new lockers delivered and operational in Q1 24/25.

      II.1.5) Estimated total value
         Value excluding VAT:500,000
         Currency:GBP

      II.1.6) Information about lots
         This contract is divided into lots: No          

   II.2) Description

      II.2.2) Additional CPV code(s):
         Not Provided

      II.2.3) Place of performance
      Nuts code:
            UKI - LONDON
      

      Main site or place of performance:
            LONDON
      

      II.2.4) Description of the procurement: The Board of Trustees of the Tate Galleries require an experienced supplier to provide a new offering of visitor lockers, initially at our London sites, Tate Britain and Tate Modern. Tate are seeking suitable tenders to provide new visitor lockers, on a revenue sharing basis, along with an accessible, easy to use, app to allow all our visitors simple access to store their items. We are hoping to award this contract in mid to late February 2024, with the aim of having the new lockers delivered and operational in Q1 24/25.

      II.2.5) Award criteria:

            Concession is awarded on the basis of: The criteria stated in the procurement documents

      II.2.6) Estimated value
         Value excluding VAT:500,000
         Currency:GBP

      II.2.7) Duration of the concession
            Duration in months: 60             

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided



Section III: Legal, Economic, Financial And Technical Information
   
   III.1) Conditions for participation

      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
            List and brief description of conditions, indication of information and documentation required: For insurance cover, the requirement is £5m for public liability, £5m for product liability, £5m employers’ liability (compulsory insurance) and £1m professional indemnity insurance. Tenderers that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate. Any Tenderer who does not satisfy Tate that they hold the required levels specified for the contract or agree to increase to these levels will fail. Please note, if you agree to increase you will need to provide the supporting evidence requested prior to award.

      III.1.2) Economic and financial standing
         Selection criteria as stated in the procurement documents: No
            

      III.1.3) Technical and professional ability
         Selection criteria as stated in the procurement documents: Yes
            List and brief description of selection criteria, indication of information and documentation required: Not Provided
            Minimum level(s) of standards possibly required: Not Provided

      III.1.5) Information about reserved concessions

         The concession is reserved to sheltered workshops and economic operators aiming at the social and professional integration
            of disabled or disadvantaged persons: No          

         The execution of the concession is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the concession

      III.2.1) Information about a particular profession (only for service concessions)
         Execution of the service is reserved to a particular profession: No
            

      III.2.2) Concession performance conditions: The supplier must submit a detailed revenue forecast, which should include revenue projections throughout the term of the contract, assuming 5 years from locker install. If any assumptions have been made, either from direct knowledge or experience from other contracts, these should be stated and references provided where relevant. A full financial model should be presented, including any background data, calculations, formulae which link to the high level summary. Tate requests that bidders do not make any commitments to a fixed or guaranteed financial return within their forecast, however Tate expects that this contract will be subject to a minimum financial return to Tate of 50%, [50 percent], of all revenue generated in a given financial year.

      III.2.3) Information about staff responsible for the performance of the concession
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the concession: No



Section IV: Procedure



   IV.2) Administrative information

      IV.2.2) Time limit for submission of applications or receipt of tenders
         Date: 16/02/2024
         Local time (hh:mm): 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted:
            
          English       

Section VI: Complementary information

      VI.1) Information about recurrence
         This is a recurrent procurement: No
            

      VI.2) Information about electronic workflows
         Electronic ordering will be used: Yes          
         Electronic invoicing will be accepted: Yes          
         Electronic payment will be used: Yes

      VI.3) Additional information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Civic-amenity-services./N2K55CA9Y8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/N2K55CA9Y8

   VI.4) Procedures for review

      VI.4.1) Review body
          Tate Gallery
          20 John Islip Street, London, SW1P 4RG, United Kingdom
          Tel. +44 2078212960

      VI.4.2) Body responsible for mediation procedures
          Tate Gallery
          20 John Islip Street, London, SW1P 4RG, United Kingdom
          Tel. +44 2078212960

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Tate Gallery
          20 John Islip Street, London, SW1P 4RG, United Kingdom
          Tel. +44 2078212960

   VI.5) Date of dispatch of this notice: 16/01/2024