Notting Hill Genesis: Electrical Safety Framework

UK-London: Electrical installation work.
Section I: Contracting Authority
      I.1) Name and addresses
             Notting Hill Genesis
             Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
             Tel. +44 3330003000, Email: nicole.ward@nhg.org.uk
             Contact: Nicole Ward
             Main Address: www.nhg.org.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Electrical-installation-work./G6H4YN678V
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Electrical Safety Framework       
      Reference Number: PROC1588
      II.1.2) Main CPV Code:
      45310000 - Electrical installation work.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: Notting Hill Genesis (NHG) is looking to procure a Framework Agreement for the provisions of Electrical Safety Testing works. Works will be delivered across three regions, with call-off contracts issued for each one. The services will cover EICR testing and associated remedial work (both domestic and communal), domestic and communal heat and smoke detection, emergency lighting and PAT testing. Contractors will be required to provide all safety tests, inspections and certification including required remedial works to achieve compliance.

Please note the estimated total value includes third party spend.       
      II.1.5) Estimated total value:
      Value excluding VAT: 50,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: One lot only
      Maximum number of lots that may be awarded to one tenderer: 1
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Electrical Safety Testing       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      45310000 - Electrical installation work.
      45311000 - Electrical wiring and fitting work.
      45317000 - Other electrical installation work.
      45311100 - Electrical wiring work.
      45311200 - Electrical fitting work.
      45312000 - Alarm system and antenna installation work.
      39710000 - Electrical domestic appliances.
      45315100 - Electrical engineering installation works.
      50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
      50710000 - Repair and maintenance services of electrical and mechanical building installations.
      50711000 - Repair and maintenance services of electrical building installations.
      51100000 - Installation services of electrical and mechanical equipment.
      51110000 - Installation services of electrical equipment.
      
      II.2.3) Place of performance:
      UKH EAST OF ENGLAND
      UKI LONDON
      UKJ SOUTH EAST (ENGLAND)
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: NGH are looking to procure a single lot framework for Electrical Safety Testing. This will include but is not excluded to;
•5 year domestic EICR programme of circa 45,000 properties
•5 year communal EICR programme of circa 5,000 properties
•Remedial works required to achieve a pass for the above EICR inspections
•Renewal of smoke detection systems that will expire prior to the next EICR
•Replacement of CO alarms that will expire prior to next EICR

The framework will be a four plus four year framework with call off contracts for five years with the right to extend for a further five plus five years.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 30,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 96       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
       Not provided
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Additional info on the breakdown of the estimated value of this Lot is available in the IFT document.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided               
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2023/S 000 - 015453       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/08/2023
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 25/09/2023       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 31/08/2024
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Proposed Framework: NHG ‘s are looking to create a multiple-supplier Framework Agreement with a single Lot. Currently, it is proposed that the framework duration will be up to 8 years (with an initial 4-year term, which can be extended by a period of 4 years each). The length of the call off contracts will differ dependent on the scope of works.

ABOUT US: Notting Hill Genesis is one of the largest housing associations in the country, with more than 66,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk.

PROCUREMENT PROCESS: We will be following the two-stage, Restricted Procedure. The Selection Questionnaire (SQ) stage is starting in July 2023, with around 4 weeks allowed for bidders to respond. The Invitation to Tender (ITT) stage is likely to start in September 2023, with around 4 weeks allowed for bidders to respond. The procurement timetable can be found in the tender documents.

FRAMEWORK VALUE: The estimated value of the Framework Agreement given in this Notice is based on NHG's current anticipated requirements and on the maximum potential length of any call-off contracts. NHG cannot give any guarantees that works totalling this value will in fact be called off from this framework. All information in this Contract Notice (including but not limited to lot structure, values, services) is not a firm commitment and may be subject to change following market engagement.

Our rationale and justification for procuring a Framework for a longer period than four years in this case is as follows. We are of the view that the proposed framework length and option to extend beyond four years in this case is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015:

1.NHG has a 5-year EICR programme and may be required to procure additional suppliers beyond the typical 4 year term of the framework to deliver this.
2.NHG is setting out a new approach to delivering long term social value through the framework and believes that a long-term partnering approach is the only way to achieve this
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Electrical-installation-work./G6H4YN678V

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/G6H4YN678V
   VI.4) Procedures for review
   VI.4.1) Review body:
             Notting Hill Genesis
       2 Killick street, London, N19FL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             The Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 14/07/2023

Annex A