Bedfordshire Hospitals NHS Foundation Trust: The Provision of Employee Assistance Programme (EAP) Bedfordshire Hospitals NHS FT

UK-Luton: Guidance and counselling services.
Section I: Contracting Authority
      I.1) Name and addresses
             Bedfordshire Hospitals NHS Foundation Trust
             Lewsey Road, Luton, LU40DZ, United Kingdom
             Tel. +44 1582497040, Email: darren.bates@bedsft.nhs.uk
             Contact: Darren Bates
             Main Address: https://www.bedfordshirehospitals.nhs.uk/
             NUTS Code: UKH2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      Access to the procurement documents is restricted. Further information can be obtained at: https://www.delta-esourcing.com/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Health

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The Provision of Employee Assistance Programme (EAP) Bedfordshire Hospitals NHS FT       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      85312300 - Guidance and counselling services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Trust is looking to award a contract for an EAP service provider to start in 1st February 2024. It is anticipated that the contract will be for an initial period of 5 years, with the option to extend on an annual basis to a maximum term of seven years.       
      II.1.5) Estimated total value:
      Value excluding VAT: 280,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKH2 Bedfordshire and Hertfordshire
      
      II.2.4) Description of procurement: The Trust is looking to award a contract for an EAP service provider to start in 1st February 2024. It is anticipated that the contract will be for an initial period of 5 years, with the option to extend on an annual basis to a maximum term of seven years. However, the Trust is prepared to consider an alternative award duration (no longer than seven years) if there is justification in terms of either quality or cost.

The current scope is for-
-24/7/365 days’ instant access to clinical counselling and advice /in the moment support via webchat, Freephone Number, Web Portal
-legal and tax information
-family care services
-debt & financial management services
-everyday matters
-counselling and emotional Support (up to six session model) additional sessions to be authorized on a case by case basis
-Ongoing Onsite support with events aligned by the trust
-over 10 years’ experience of delivering successful EAP’s to the NHS
-An experienced dedicated relationship manager and clinical manager to deliver on key Trust/NHS England objectives, including engagement, promotion, sharing best practice on appropriate wellbeing matters.
-Electronic promotion, webinars, newsletters and topical campaigns to be provide as agreed
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 280,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Two optional 1 year extensions (1+1).
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 06/10/2023 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 06/10/2023
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The Contracting Authority reserves the right to cancel the award procedure at any time and does not bind itself to accept the lowest or any tender.

The Contracting Authority is not responsible or liable for any costs incurred by those expressing interest in, negotiating or tendering for this opportunity.

Please note that all values and timescales provided in this notice are indicative only and subject to change.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Luton:-Guidance-and-counselling-services./9Z5362P5Q2

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9Z5362P5Q2
   VI.4) Procedures for review
   VI.4.1) Review body:
             Trust appointed evaluation team
       Luton, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 01/09/2023

Annex A