The Royal Parks Ltd: The Royal Parks Hard Facilities Management (FM) Services Contract

UK-London: Building and facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             The Royal Parks Ltd
             The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
             Tel. +44 7977187243, Email: procurement@royalparks.org.uk
             Contact: Sarah Hadland
             Main Address: www.royalparks.org.uk
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./85TW6M9556
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/85TW6M9556 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/85TW6M9556
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The Royal Parks Hard Facilities Management (FM) Services Contract       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      79993000 - Building and facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Royal Parks (TRP) The Royal Parks (TRP) are procuring a strategic partner to deliver hard FM services to our iconic estate. TRP is a charity that was created in 2017 to oversee and manage around 5,000 acres of Royal parkland across London. The estate contains around 600 different buildings and structures, 189 of these are listed assets such as the Albert Memorial in Kensington Gardens.       
      II.1.5) Estimated total value:
      Value excluding VAT: 42,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: TRP's procurement is for the delivery of the following services across our estate on the basis of an NEC4 FM Contract, for a 5 year + 1 + 1 Contract:

•Water Hygiene
•Helpdesk & CAFM services
•Planned Maintenance
•Reactive Maintenance
•Handyman Services
•Project Works


The contract has an estimated value of around £3.5m per annum, with additional project works taking this figure up to an estimated £6m per annum. The split in terms of value of works between M&E and fabric is approximately 50/50.

TRP's procurement is being run under the Restricted Procedure, with Bidders first required to submit Selection Questionnaires (SQ) by the specified deadline. Shortlisted suppliers will be invited to tender.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality (as further broken down in the procurement documents) / Weighting: 70
                        
            Cost criterion - Name: Price (as further broken down in the procurement documents) / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 42,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: Yes       
      Description of renewals: There are two 12 month extension periods incorporated within the Contract. It is anticipated that the contract will be re-tendered in 4,5 or 6 years' time depending on whether the extensions are exercised.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: As stated in the procurement documents.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/85TW6M9556       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As stated in the procurement documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As stated in the procurement documents.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2022/S 000 - 029767       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/02/2023 Time: 14:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 01/03/2023       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Between 2027 and 2029, depending on whether contract extensions are exercised.
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./85TW6M9556

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/85TW6M9556
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Royal Parks Ltd
       The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
       Tel. +44 7977187243, Email: shadland@royalparks.org.uk
   VI.4.2) Body responsible for mediation procedures:
             As above.
          London, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    As specified in Regulations 91 to 94 of the Public Contract Regulations    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          The High Court (Technology & Construction Court)
       Rolls Building, 7 Rolls Buildings, Fetter Lane, London, EC4A 1NL, United Kingdom
       Tel. +44 2079477156
       Internet address: https://www.gov.uk/courts-tribunals/technology-and-construction-court
   VI.5) Date Of Dispatch Of This Notice: 20/01/2023

Annex A