Housing 21: Fire Alarms, Warden call and Door Entry Servicing

UK-UK-UK-Birmingham: Building completion work.: Groun: Repair and maintenance services of firefighting equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             Housing 21
             Tricorn House, 51-53 Hagley Road, UK-UK-Birmingham: Building completion work.: Groun, B168TP, United Kingdom
             Tel. +44 3007901193, Email: manjeet.sandhu@housing21.org.uk
             Contact: Manjeet Singh Sandhu
             Main Address: https://www.housing21.org.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-UK-UK-Birmingham:-Building-completion-work.:-Groun:-Repair-and-maintenance-services-of-firefighting-equipment./49UYX4PN36
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Fire Alarms, Warden call and Door Entry Servicing       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      50413200 - Repair and maintenance services of firefighting equipment.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Housing 21 is a leading, not for profit provider of Retirement Housing and Extra Care for older people of modest means. We operate in nearly 240 local authority areas, managing around 22,800 Retirement Living and Extra Care Living properties and providing over 38,000 hours of social care each week.

Housing 21 requires suppliers to provide fire alarms, warden call and door entry services across numerous courts in England.
Housing 21 is developing in size and aims to double in size in five years (the contract value below includes an estimated value if the organisation doubles).
Housing 21 aims to develop a long term relationship with the successful suppliers and this is shown by the contract term, five years with the possibility of a two year extension.
Suppliers need to ensure that they have capacity to meet Housing 21 needs as the organisation expands as Housing 21 aims to double in size in five years, the estimated contract value including VAT is £7,100,000.00 (7 year estimate).       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,750,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 1
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Not provided       
      Lot No: North Lot       
      II.2.2) Additional CPV codes:
      50413200 - Repair and maintenance services of firefighting equipment.
      
      II.2.3) Place of performance:
      IE04 Northern and Western
      UKC21 Northumberland
      UKD37 Greater Manchester North East
      UKD NORTH WEST (ENGLAND)
      UKD36 Greater Manchester North West
      
      II.2.4) Description of procurement: Housing 21 requires suppliers to provide fire alarms, warden call and door entry services across numerous courts in the north of England across an estimated of 166 courts.
Housing 21 is developing in size and aims to double in size in five years (the contract value below includes an estimated value if the organisation doubles).
Housing 21 aims to develop a long term relationship with the successful suppliers and this is shown by the contract term, five years with the possibility of a two year extension.
Suppliers need to ensure that they have capacity to meet Housing 21 needs as the organisation expands as Housing 21 aims to double in size in five years, the estimated contract value including VAT is £2,100,000.00 (this spend is for a seven year term in total).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,600,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract is five years with the option of a two year extension.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/49UYX4PN36       
II.2) Description Lot No. 2
      
      II.2.1) Title: Not provided       
      Lot No: Central Region       
      II.2.2) Additional CPV codes:
      50413200 - Repair and maintenance services of firefighting equipment.
      
      II.2.3) Place of performance:
      UKF EAST MIDLANDS (ENGLAND)
      UKG WEST MIDLANDS (ENGLAND)
      IE06 Eastern and Midland
      
      II.2.4) Description of procurement: Housing 21 requires suppliers to provide fire alarms, warden call and door entry services across numerous courts in the central of England across an estimated of 131 courts.
Housing 21 is developing in size and aims to double in size in five years (the contract value below includes an estimated value if the organisation doubles).
Housing 21 aims to develop a long term relationship with the successful suppliers and this is shown by the contract term, five years with the possibility of a two year extension.
Suppliers need to ensure that they have capacity to meet Housing 21 needs as the organisation expands as Housing 21 aims to double in size in five years, the estimated contract value including VAT is £1,700,000.00 (this spend is for a seven year term in total).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: This contract is five years with the option of a two year extension.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Not provided       
      Lot No: South Region       
      II.2.2) Additional CPV codes:
      50413200 - Repair and maintenance services of firefighting equipment.
      
      II.2.3) Place of performance:
      UKI LONDON
      UKJ SOUTH EAST (ENGLAND)
      UKK SOUTH WEST (ENGLAND)
      
      II.2.4) Description of procurement: Housing 21 requires suppliers to provide fire alarms, warden call and door entry services across numerous courts in the south of England across an estimated of 206 courts.
Housing 21 is developing in size and aims to double in size in five years (the contract value below includes an estimated value if the organisation doubles, this is not a guarantee).
Housing 21 aims to develop a long term relationship with the successful suppliers and this is shown by the contract term, five years with the possibility of a two year extension.
Suppliers need to ensure that they have capacity to meet Housing 21 needs as the organisation expands as Housing 21 aims to double in size in five years, the estimated contract value including VAT is £2,800,000.00 (this spend is for a seven year term in total and is not guaranteed).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,800,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: This contract is for 5 years with the option of a three year extension.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2017/S 212 - 001111       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 02/08/2023 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 04/08/2023
         Time: 12:00
         Place:
         Online
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Between four to six years.
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-UK-UK-Birmingham:-Building-completion-work.:-Groun:-Repair-and-maintenance-services-of-firefighting-equipment./49UYX4PN36

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/49UYX4PN36
   VI.4) Procedures for review
   VI.4.1) Review body:
             Housing and Care 21
       10th Floor, Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 03/07/2023

Annex A