Norfolk Community Health and Care: Catering Services (Sandwiches/Salads and other chilled foods) for NSFT In-Patient Settings

Norfolk Community Health and Care is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Catering Services (Sandwiches/Salads and other chilled foods) for NSFT In-Patient Settings
Notice type:	Contract Notice
Authority:	Norfolk Community Health and Care
Nature of contract:	Supplies
Procedure:	Open
Short Description:	Norfolk & Suffolk NHS Foundation Trust (NSFT) has patients with a diverse range of mental health problems from dementia, to young adults with acute psychological conditions. These patients stay as in-patients on 30 Wards in several locations in Norfolk and Suffolk. Their time of stay will range from just a few days to over eighteen months and in some cases, they become permanent residents. In addition to the main food offering, the Trust currently supplies an out-of-hours cold food offering to 22 inpatient settings 24/7. The tender calls for Catering (Sandwich/Salad and other chilled foods) Services across NSFT patient sites. Full information is available within the attached tender pack.
Published:	17/05/2022 17:16

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Norwich: Prepared sandwiches.
Section I: Contracting Authority
      I.1) Name and addresses
             Norfolk Community Health and Care
             Norwich Community Hospital, Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
             Tel. +44 1603785866, Email: steven.worley@nchc.nhs.uk
             Main Address: https://www.nsft.nhs.uk/, Address of the buyer profile: https://www.nsft.nhs.uk/
             NUTS Code: UKH1
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Prepared-sandwiches./44TW5V7U7X
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Health

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Catering Services (Sandwiches/Salads and other chilled foods) for NSFT In-Patient Settings
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      15811511 - Prepared sandwiches.
      UA01-3 - Food products

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Norfolk & Suffolk NHS Foundation Trust (NSFT) has patients with a diverse range of mental health problems from dementia, to young adults with acute psychological conditions.

These patients stay as in-patients on 30 Wards in several locations in Norfolk and Suffolk. Their time of stay will range from just a few days to over eighteen months and in some cases, they become permanent residents.

In addition to the main food offering, the Trust currently supplies an out-of-hours cold food offering to 22 inpatient settings 24/7.

The tender calls for Catering (Sandwich/Salad and other chilled foods) Services across NSFT patient sites. Full information is available within the attached tender pack.
      II.1.5) Estimated total value:
      Value excluding VAT: 1
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      15811510 - Sandwiches.

      II.2.3) Place of performance:
      UKH1 East Anglia

      II.2.4) Description of procurement: This tender calls for Catering (Sandwich/Salad and other chilled foods) Services across the Norfolk and Suffolk NHS Foundation Trust (NSFT) patient sites. This tender covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.

To complement our hot meal provision, the Trust is looking for a supplier to provide a range of sandwiches and salads, along with other possible options (such as wraps, baguettes, protein pots, and sausage rolls).

The Trust seeks a contractor to supply and deliver pre-ordered sandwiches and salads to designated locations in accordance with adopted quality systems and current food hygiene legislation.

NSFT intends to put an (initial) 12-month contract in place, with three further extension options of up to 12 months each available: agreeable as per the contract document. The provisional start date for proposed services is 1st August 2022.

The deadline for tender submissions is Noon, on Thursday 16th June 2022.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: Not provided
      Currency: Not provided
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 12
      This contract is subject to renewal: Yes
      Description of renewals: Option of three further extension options of up to 12 months each in length.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Bidders must comply with the following statutory legislation:
•Food Safety Regulations (EC) No 852 /2004
•The Food Information (Amendment) (England) Regulations 2019 (Natasha’s Law)
•The Food Safety and Hygiene (England) Regulations 2013
•EU Regulation 2073/2005 Microbiological Criteria for Foodstuffs
•Food information Regulations 2014 and amendments 2021 to PPDS supplied food products
•Hazard Analysis and Critical Control Point (HACCP)
•Food Safety Act 1990
•Control of Substances Hazardous to Health (CoSHH)
•Manual Handling at Work
•Health and Safety at Work Act.
•STS Code of Practice and Technical Standard for Suppliers to the Public Sector.
•STS Code of Practice for Manufacture, Distribution and Supply of Food Ingredients by Small, Local or Regional Suppliers
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/06/2022 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
      IV.2.7) Conditions for opening of tenders:
         Date: 21/06/2022
         Time: 12:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Prepared-sandwiches./44TW5V7U7X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/44TW5V7U7X
   VI.4) Procedures for review
   VI.4.1) Review body:
             Norfolk Community Health and Care
       Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
       Tel. +44 1603785866
   VI.4.2) Body responsible for mediation procedures:
             Norfolk Community Health and Care
          Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
          Tel. +44 1603785866
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Norfolk Community Health and Care
       Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
       Tel. +44 1603785866
   VI.5) Date Of Dispatch Of This Notice: 17/05/2022

Annex A

View any Notice Addenda

Catering Services (Sandwiches/Salads and other chilled foods) for NSFT In-Patient Settings

UK-Norwich: Prepared sandwiches.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Norfolk Community Health and Care
       Norwich Community Hospital, Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
       Tel. +44 1603785866, Email: steven.worley@nchc.nhs.uk
       Main Address: https://www.nsft.nhs.uk/, Address of the buyer profile: https://www.nsft.nhs.uk/
       NUTS Code: UKH1

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Catering Services (Sandwiches/Salads and other chilled foods) for NSFT In-Patient Settings      Reference number: Not Provided
   II.1.2) Main CPV code:
      15811511 - Prepared sandwiches.
      UA01-3 - Food products

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: Norfolk & Suffolk NHS Foundation Trust (NSFT) has patients with a diverse range of mental health problems from dementia, to young adults with acute psychological conditions.

These patients stay as in-patients on 30 Wards in several locations in Norfolk and Suffolk. Their time of stay will range from just a few days to over eighteen months and in some cases, they become permanent residents.

In addition to the main food offering, the Trust currently supplies an out-of-hours cold food offering to 22 inpatient settings 24/7.

The tender calls for Catering (Sandwich/Salad and other chilled foods) Services across NSFT patient sites. Full information is available within the attached tender pack.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 08/06/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 472146
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 17/05/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.1.5
         Lot No: Not provided
         Place of text to be modified: Estimated total value Value excluding VAT: £1
         Instead of: Estimated total value Value excluding VAT: £1
         Read: Estimated Value excluding VAT: £500,000


VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Prepared-sandwiches./44TW5V7U7X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/44TW5V7U7X

View Award Notice

UK-Norwich: Prepared sandwiches.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Norfolk Community Health and Care
       Norwich Community Hospital, Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
       Tel. +44 1603785866, Email: steven.worley@nchc.nhs.uk
       Main Address: https://www.nsft.nhs.uk/, Address of the buyer profile: https://www.nsft.nhs.uk/
       NUTS Code: UKH1

   I.2) Joint procurement:
      The contract involves joint procurement: Yes
      In the case of joint procurement involving different countries, state applicable national procurement law: Norfolk Community Health and Care, purchasing on behalf of the Norfolk and Suffolk NHS Foundation Trust
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Health

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Catering Services (Sandwiches/Salads and other chilled foods) for NSFT In-Patient Settings
      Reference number: Not Provided

      II.1.2) Main CPV code:
         15811511 - Prepared sandwiches.
            UA01-3 - Food products

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Norfolk & Suffolk NHS Foundation Trust (NSFT) has patients with a diverse range of mental health problems from dementia, to young adults with acute psychological conditions. These patients stay as in-patients on 30 Wards in several locations in Norfolk and Suffolk. Their time of stay will range from just a few days to over eighteen months and in some cases, they become permanent residents. In addition to the main food offering, the Trust currently supplies an out-of-hours cold food offering to 22 inpatient settings 24/7. The tender requested the provision of Catering (Sandwich/Salad and other chilled foods) Services across NSFT patient sites.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 664,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            15811510 - Sandwiches.

      II.2.3) Place of performance
      Nuts code:
      UKH1 - East Anglia

      Main site or place of performance:
      East Anglia


      II.2.4) Description of the procurement: This contract award is for the provision Catering (Prepared Sandwiches/Salad and other chilled foods) Services across the Norfolk and Suffolk NHS Foundation Trust (NSFT) patient sites. To complement our hot meal provision, the Trust required provision of a range of sandwiches and salads, along with other possible options (such as wraps, baguettes, protein pots, and sausage rolls).

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
      Quality criterion - Name: Social Value and Sustainability / Weighting: 10

      Cost criterion - Name: Cost / Weighting: 30


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2002/S 000-015723



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/04/2023

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Norfolk Catering, 11987122
             Unit 30, Hellesdon Park Road, Norwich, NR6 5DR, United Kingdom
             NUTS Code: UKH1
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 663,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=776510314

   VI.4) Procedures for review

      VI.4.1) Review body
          Norfolk Community Health and Care
          Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
          Tel. +44 1603785866

      VI.4.2) Body responsible for mediation procedures
          Norfolk Community Health and Care
          Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
          Tel. +44 1603785866

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Norfolk Community Health and Care
          Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
          Tel. +44 1603785866

   VI.5) Date of dispatch of this notice: 19/04/2023

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
   1: Contracting Authority
       Norfolk and Suffolk NHS Foundation Trust
       Hellesdon Hospital, Norwich, NR6 5BE, United Kingdom
       Email: steven.worley@nchc.nhs.uk
       Main Address: https://www.nsft.nhs.uk/
       NUTS Code: UKH1