Single Source Regulations Office: Outsourced Support Services

UK-UK-London: Accounting, auditing and fiscal service: Accounting, auditing and fiscal services.
Section I: Contracting Authority
      I.1) Name and addresses
             Single Source Regulations Office
             G51/G52, 100 Parliament Street, UK-London: Accounting, auditing and fiscal service, SW1A 2BQ, United Kingdom
             Tel. +44 2037714774, Email: debbie.hewitt@ssro.gov.uk
             Contact: Debbie Hewitt
             Main Address: https://www.gov.uk/government/organisations/single-source-regulations-office, Address of the buyer profile: https://www.gov.uk/government/organisations/single-source-regulations-office
             NUTS Code: UKI31
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-UK-London:-Accounting%2C-auditing-and-fiscal-service:-Accounting%2C-auditing-and-fiscal-services./3SU5RU867X
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com
      I.4) Type of the contracting authority
            Other type:: NDBP
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Outsourced Support Services       
      Reference Number: SSRO-C-128
      II.1.2) Main CPV Code:
      79200000 - Accounting, auditing and fiscal services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The SSRO is seeking to award a contract is for the SSRO’s Outsourced Support Services to provide Finance, Payroll and HR solutions and support services.       
      II.1.5) Estimated total value:
      Value excluding VAT: 791,667       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      48440000 - Financial analysis and accounting software package.
      79211110 - Payroll management services.
      48450000 - Time accounting or human resources software package.
      79631000 - Personnel and payroll services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: The SSRO is seeking to appoint a suitably qualified and experienced provider to deliver, run and manage its outsourced support services covering HR, Payroll and Finance, which includes software system(s) and technology to enable appropriate and secure web-based system access that aligns with the SSRO’s ICT systems and controls.
The Specification is provided as a separate attachment to this ITT at Appendix 1, and it sets out the SSRO’s full requirements. The Specification will form part of the ultimate contract with the successful bidder.
The scope of the Services outlined in the specification (Appendix 1) includes:
•HR: an outsourced HR system which will maintain a fully managed integrated service providing for HR administration functions including self-service functionality and other services (sections 3 and 6 of the Specification);
•Payroll: the SSRO’s Outsourced Payroll service (section 4 of the Specification); and
•Finance: financial accounting, management accounting, resource accounts production, supplier payments and, if required, other services (section 5 and 6 of the Specification).
The contract is expected to commence on 2 January 2024, to accommodate the potential transition from the incumbent suppliers and systems, with the live service then commencing on 29 July 2024 for HR and Payroll services, and the Finance services commencing on 1 October 2024. The fixed contract period shall be 3 years and 9 months (including transition) with the option for the SSRO to extend for a further 12 months on up to two occasions.
The successful bidder will be able to demonstrate a full understanding of these requirements and will have the ability and commitment to provide a comprehensive and quality service to the SSRO. Bidders must address the requirements of the Specification in their Tenders.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 791,667       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 69       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The term of the contract shall be for a period of 3 years and 9 months, with the option for the authority to extend the term on up to two occasions, each for a period of 12 months.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3SU5RU867X       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Refer to the procurement documents.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Refer to the procurement documents.    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Refer to the procurement documents.    
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession          
      Execution of the service is reserved to a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      N/A    
      III.2.2) Contract performance conditions       
      The successful contractor’s performance will be managed in accordance with the specification and conditions of contract.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 15/11/2023 Time: 17:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 16/11/2023
         Time: 09:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: All information is provided in the ITT
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-UK-London:-Accounting%2C-auditing-and-fiscal-service:-Accounting%2C-auditing-and-fiscal-services./3SU5RU867X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3SU5RU867X
   VI.4) Procedures for review
   VI.4.1) Review body:
             LEAVE BLANK
       LEAVE BLANK, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under those Regulations are time limited, and any such proceedings must be brought in the High Court of England and Wales.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/10/2023

Annex A