The Royal Parks Ltd: Major Event and other Required Landscaping Ground and Turfing Reinstatement Works for Parks Framework 2024 to 2028

UK-London: Landscaping work for green areas.
Section I: Contracting Authority
      I.1) Name and addresses
             THE ROYAL PARKS LIMITED (for TRP Trading Company Limited)
             The Old Police House, Hyde Park, London, W22UH, United Kingdom
             Tel. +44 7711310442, Email: ceaglen@royalparks.org.uk
             Contact: Chris Eaglen
             Main Address: www.royalparks.org.uk, Address of the buyer profile: www.royalparks.org.uk/procurement
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Landscaping-work-for-green-areas./376Q89ED39
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Major Event and other Required Landscaping Ground and Turfing Reinstatement Works for Parks Framework 2024 to 2028       
      Reference Number: MER01 PIN Notice reference: 2023/S 000-030374 F01 Published 13 October 2023, 7:05pm
      II.1.2) Main CPV Code:
      45112710 - Landscaping work for green areas.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: See the Selection Questionnaire and supporting documentation
45112710 - Landscaping work for green areas
45112711 - Landscaping work for parks
77314100 - Grassing services
77315000 - Seeding services       
      II.1.5) Estimated total value:
      Value excluding VAT: 8,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      77314100 - Grassing services.
      77315000 - Seeding services.
      45112711 - Landscaping work for parks.
      
      II.2.3) Place of performance:
      UKI75 Hounslow and Richmond upon Thames
      UKI LONDON
      UKI32 Westminster
      UKI33 Kensington & Chelsea and Hammersmith & Fulham
      UKI4 Inner London – East
      UKI3 Inner London – West
      
      II.2.4) Description of procurement: The Royal Parks Limited are procuring for TRP Trading Company Limited a Framework Agreement for the works contractor to be selected by a two-stage Restricted Procedure to deliver landscaping ground and turfing reinstatement works, by use of call-off contracts between the works contractor and the wholly owned subsidiary TRP Trading Company Limited of The Royal Parks. TRP Trading Company Limited will require the contractor to undertake the works to continue to maintain the standards in the landscaping ground and turfing reinstatement works, to provide and maintain world class public parks. Quality is a priority, as we aim to invest in the betterment of these precious parks.
A works contractor with significant capability is required to undertake the scale of works in the restricted timescales available, in as sustainable way as possible. The Framework Agreement will be used to contract with the landscaping ground and turfing reinstatement works contractor, who must have the equipment and operatives to carry out the landscaping ground and turfing reinstatement works for the parks as required, following major events, ceremonials, and other projects, and to address damage and mitigations or other requirements across the Royal Parks and adjacent areas. The Major Events including the Winter Wonderland in Hyde Park take place on an annual basis, and other events take place, when scheduled. The Framework Agreement and call off contracts will include for the annual reinstatement of the Hyde Park Parade Ground, although landscaping grounds and turfing reinstatement works in the other parks, including Regent’s Park will be required, at other times over the duration of the Framework Agreement. The works will range in size and nature and locations depending on the extent of impact on the park and location.
The Framework Agreement may be suitable for economic operators that are financially secure, adequately resourced with plant and operatives, and are able to deliver within demanding time scales. An economic operator may include large, small, or medium enterprises (SMEs), providing there is previous experience delivering works of similar scales including preparing the landscaping ground works to reinstate and lay turf in areas of up to 14 Hectares per year as well as for smaller and larger areas (up to 1Ha, 1 to 5Ha and 5 to 10Ha and 14Ha). The economic operator will require access to sufficient suitable turf and be able to meet the delivery requirements.
The 48 months will be extended to 60 months if required following an event(s) or circumstances to enable the impacts on Hyde Park and/or Regent’s Park and/or other parks to be addressed by reinstatement works prior to the award of a successor contract for reinstatements during 2028 or 2029.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 8,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: There is an option for a further 12 months depending on circumstances
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
             
      Objective criteria for choosing the limited number of candidates: The top 5 organisations may be selected
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: An additional 12 months may be included if required for a fifth year.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: A two-stage Restricted Procedure with a selection process for the tenderers is being used to procure this .The Framework Agreement is for 4 years from 1st July 2024 to 30th June 2028 with the inclusion of a fifth year’s extension to 30th June 2029 if events/circumstances require this extension.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Please see the Selection Questionnaire documents for further details.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with a single operator       
         Envisaged maximum number of participants to the framework agreement:
Not Provided               
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Given the focus on reinstatement and repairing damage and related ancillary works, the contractor provider and their sub-contractors and suppliers will need to consider having a pro (An additional fifth Year may require an increased budget) The fifth year depends on circumstances including the inclusion of an event, or situation requiring reinstatement.    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2023/S 000 - 030374       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/12/2023 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 22/01/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are large, or small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Landscaping-work-for-green-areas./376Q89ED39

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/376Q89ED39
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Royal Parks Ltd
       The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
       Tel. +44 3000612000, Email: ceaglen@royalparks.org.uk
   VI.4.2) Body responsible for mediation procedures:
             The Review Body
          As above, London, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The Contracting Authority will observe a 10-day standstill period following the award to the framework and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/11/2023

Annex A