City, University of London: Curriculum Management Solution

UK-London: Educational software package.
Section I: Contracting Authority
      I.1) Name and addresses
             City, University of London
             10 Northampton Square, London, EC1V 0HB, United Kingdom
             Tel. +44 2070408022, Email: david.burrows@city.ac.uk
             Contact: David Burrows
             Main Address: www.city.ac.uk
             NUTS Code: UKI31
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Educational-software-package./226Z82WBJD
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Curriculum Management Solution       
      Reference Number: 24/001
      II.1.2) Main CPV Code:
      48190000 - Educational software package.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: City, University of London has a requirement for a cloud-based Curriculum Management system (CMS). The CMS System is required to support the life cycles of our programmes and courses from first conception through all areas of approval, quality assurance, marketing, delivery, and retirement.       
      II.1.5) Estimated total value:
      Value excluding VAT: 750,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      72263000 - Software implementation services.
      72261000 - Software support services.
      72265000 - Software configuration services.
      
      II.2.3) Place of performance:
      UKI31 Camden and City of London
      
      II.2.4) Description of procurement: City, University of London has a requirement for a cloud-based Curriculum Management system (CMS). The CMS System is required to support the life cycles of our programmes and courses from first conception through all areas of approval, quality assurance, marketing, delivery, and retirement. A Curriculum Management System will enable City to streamline its programme approval process, enabling a greater emphasis on curriculum development and enhancement. The University aims to implement a system which will create a master source for curriculum information that integrates with existing and future downstream applications and enable a more efficient and responsive use of curriculum data. The system will facilitate better collaboration between key stakeholders in programme approval and delivery and reduce the academic burden for paperwork. It will also enable better tracking and version control of documents to reduce errors and duplication, establishing one centralised location, meaning documents are stored electronically, with approvals given online and staff no longer have to manually locate files or sign off.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 750,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: There will be options to extend the period of the contract by up to a maximum of a further 24 months, subject to contractor performance and the Authority's continued business requirements.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/226Z82WBJD       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      Selection criteria as stated in the procurement documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/11/2023 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 5
      
      IV.2.7) Conditions for opening of tenders:
         Date: 24/11/2023
         Time: 13:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

City has included an extended Preferred Bidder Phase (PBP), which commences when Intention to Award is Notified, and runs concurrently with the Standstill Period. A detailed description of this process is available within the procurement documentation.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Educational-software-package./226Z82WBJD

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/226Z82WBJD
   VI.4) Procedures for review
   VI.4.1) Review body:
             City University
       Northampton Square, London, EC1V 0HB, United Kingdom
       Tel. +44 2070408022, Email: david.burrows@city.ac.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    City will include a Standstill (Alcatel) Period following notification of intention to award, which will be a minimum of ten calendar days.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 09/10/2023

Annex A