Colchester Borough Council: Gas Servicing & Repairs for Housing Stock

UK-Colchester: Gas appliance maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Colchester City Council
       Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom
       Tel. +44 7976794358, Email: matthew.howe@colchester.gov.uk
       Contact: Matt Howe
       Main Address: www.colchester.gov.uk
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Gas Servicing & Repairs for Housing Stock            
      Reference number: 0357

      II.1.2) Main CPV code:
         50531200 - Gas appliance maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Colchester Borough Homes (CBH) on behalf of Colchester City Council (CCC) are looking to commission an experienced contractor to provide Maintenance and Repair Services as required to Colchester City Councils Housing Stock. The requirements of the contract will include: (1) Domestic Gas Servicing. (2) Domestic Oil Servicing, (3) Responsive Repairs, (4) 24 hour call-out facility, (5) Boiler Replacements, (6) Heating Installations and Upgrades, (7) Air Source Heat Pumps Servicing, (8) Maintenance of Smoke and CO Detectors (9) Void and Mutual Exchange Testing and any other services are detailed in the Specification. The contract period will be 4 years (with option to extend by two separate extensions of one year each by agreement on satisfactory performance).

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 800,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            44621200 - Boilers.
            42511110 - Heat pumps.
            38431200 - Smoke-detection apparatus.
            42160000 - Boiler installations.
            45331110 - Boiler installation work.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: To provide Maintenance and Repair Services as required to Colchester City Councils Housing Stock

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 30
      Quality criterion - Name: Social Value / Weighting: 10
                  
      Cost criterion - Name: Price / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-031248
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 0357    
   Lot Number: Not Provided    
   Title: Gas Servicing & Repairs for Housing Stock

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/02/2023

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Arron Services Ltd, N/A
             Unit 5-6 Boudicca Road, Suffolk Central Business Park, Stowmarket, IP14 1WF, United Kingdom
             Tel. +44 1473907405, Email: bidteam@aaronservices.co.uk
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 752,200          
         Total value of the contract/lot: 752,200
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contract period will be 4 years (with option to extend by two separate extensions of one year each by agreement on satisfactory performance).   The costs provided are for year 1 only.
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   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Courts of Justice
          London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 28/02/2024