Northampton General Hospital NHS Trust: NGH - Digital Patient Mail and Hybrid Mail Solution

UK-Northampton: Electronic mail services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Northampton General Hospital NHS Trust
       Cliftonville, Northampton, NN1 5BD, United Kingdom
       Tel. +44 1536492000, Email: m.sterling@nhs.net
       Contact: Mandy Sterling
       Main Address: www.northamptongeneral.nhs.uk
       NUTS Code: UKF2

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Health

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: NGH - Digital Patient Mail and Hybrid Mail Solution            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         64216120 - Electronic mail services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Supply and implementation of a Digital Patient Mail and Hybrid Mail Solution for Northampton General Hospital NHS Foundation Trust.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 848,106.29
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF2 - Leicestershire, Rutland and Northamptonshire
   
      Main site or place of performance:
      Leicestershire, Rutland and Northamptonshire
             

      II.2.4) Description of the procurement: Supply and implementation of a Digital Patient Mail and Hybrid Mail Solution for Northampton General Hospital NHS Foundation Trust. Contract period: 31/10/2023 - 30/10/2026 with option to extend for 12 months. Direct award against g cloud 13.

      II.2.5) Award criteria:
                  
      Price - Weighting: 10
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: NGH000746    
   Lot Number: Not Provided    
   Title: NGH - Digital Patient Mail and Hybrid Mail Solution

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 31/10/2023

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             IMImobile Europe Ltd (Healthcare Communications), 04833052
             IMI Mobile PLC 5,, St John’s Lane, London, EC1M 4BH, United Kingdom
             Tel. +44 8459000890, Email: enquiries@healthcomm.uk
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 848,106.29          
         Total value of the contract/lot: 848,106.29
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  
                  
         Short description of the part of the contract to be subcontracted:
          The following is a list of the Supplier’s Subcontractors or Partners. Name of Organisation: UK Mail Limited. The Supplier will provide the mail fulfilment element of this service through the third-party provider mentioned above. The Supplier agrees that the Buyer reserves the right to audit the third-party provider. The Supplier agrees that all elements of the service are the responsibility of the primary service supplier.          
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=842147789

   VI.4) Procedures for review

      VI.4.1) Review body
          Northampton General Hospital NHS Trust
          Cliftonville, Northampton, NN1 5BD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/02/2024




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to: Not Provided

            
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No
            Service contract to be awarded to the winner or one of winners under the rules of a design contest: No
      

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          The framework procurement guidelines were followed by using the requirement as the key word search, which resulted in only one supplier being returned. The Trust felt it was acceptable to award this contract to HCC as the supplier is already delivering the service following a mini competition exercise.