Cross Keys Homes: Housing Repairs, Maintenance and Planned Works Programme

UK-Peterborough: Overhaul and refurbishment work.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Cross Keys Homes Ltd
       Shrewsbury Avenue, Peterborough, PE2 7BZ, United Kingdom
       Tel. +44 1733385000, Email: michael.heekin@crosskeyshomes.co.uk
       Contact: Michael Heekin
       Main Address: www.crosskeyshomes.co.uk, Address of the buyer profile: www.crosskeyshomes.co.uk
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Housing and community amenities

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Housing Repairs, Maintenance and Planned Works Programme    
          Reference number: R&MC1
   II.1.2) Common Procurement Vocabulary:       
      45453000 - Overhaul and refurbishment work.
   II.1.3) Type of contract: WORKS
   II.1.4) Short description:    
      Crosskeys Homes (“CKH”) has been in contract with Mears Ltd since April 2009 on a fifteen year term contract (10+5 years) under a bespoke form of the TPC2005 Term Partnering Contract. The contract delivers an integrated asset management service comprising housing repairs & maintenance, void refurbishments, health & safety and statutory compliance services, cyclical decorations, various estate improvement works and a programme of planned capital refurbishments, together valued at circa £25,000,000 (twenty five million pounds) per annum. The fifteen year term is due to expire on 31st March 2024 and CKH is preparing to launch a re-procurement exercise for its repairs & maintenance requirements following a period of soft market testing. In order to facilitate this period of market engagement and the re-procurement exercise, CKH is extending the existing contract with Mears for approximately one year. Further details of the proposed extension are set out in a Voluntary Transparency Notice published by CKH on the Find a Tender Service on 15 January 2024. CKH now wishes to undertake a soft market testing exercise to explore various re-commissioning options for the new procurement and to consider the current market appetite for the proposed scope of work. From April 2024, and following the conclusion of this soft market testing exercise, CKH will start preparations for the procurement exercise for the new contract. The new contract is expected to commence in 2026, and CKH envisages a mobilisation period will be required ahead of the new contract starting. The market testing exercise will offer interested organisations the opportunity to hear more about CKH’s vision and wider strategic priorities and, in turn, CKH will invite views from the market that will inform how the final procurement strategy is shaped. Interested organisations are invited to attend an on-line briefing session at 10:00am, Tuesday 30 January 2024 after which, participants will be invited to complete a brief questionnaire which will be made available to those organisations who express interest in this market testing exercise. The answers to that questionnaire will help shape CKH’s final approach and procurement route. CKH reserves the right to conduct additional conversations with respondents as part of this market testing exercise. Further background information is set out in Supporting Information Document available from Sue Russell, e: sue.russell@crosskeyshomes.co.uk. Organisations interested in attending the briefing session are asked to respond by email to Sue Russell no later than 12:00 Noon on Thursday 25 January 2024. Joining instructions will be issued to those indicating they’d like to attend. £30m per annum - up to £500m over proposed 15 year term.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 500,000,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      45453000 - Overhaul and refurbishment work.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Crosskeys Homes (“CKH”) has been in contract with Mears Ltd since April 2009 on a fifteen year term contract (10+5 years) under a bespoke form of the TPC2005 Term Partnering Contract. The contract delivers an integrated asset management service comprising housing repairs & maintenance, void refurbishments, health & safety and statutory compliance services, cyclical decorations, various estate improvement works and a programme of planned capital refurbishments, together valued at circa £25,000,000 (twenty five million pounds) per annum. The fifteen year term is due to expire on 31st March 2024 and CKH is preparing to launch a re-procurement exercise for its repairs & maintenance requirements following a period of soft market testing. In order to facilitate this period of market engagement and the re-procurement exercise, CKH is extending the existing contract with Mears for approximately one year. Further details of the proposed extension are set out in a Voluntary Transparency Notice published by CKH on the Find a Tender Service on 15 January 2024. CKH now wishes to undertake a soft market testing exercise to explore various re-commissioning options for the new procurement and to consider the current market appetite for the proposed scope of work. From April 2024, and following the conclusion of this soft market testing exercise, CKH will start preparations for the procurement exercise for the new contract. The new contract is expected to commence in 2026, and CKH envisages a mobilisation period will be required ahead of the new contract starting. The market testing exercise will offer interested organisations the opportunity to hear more about CKH’s vision and wider strategic priorities and, in turn, CKH will invite views from the market that will inform how the final procurement strategy is shaped. Interested organisations are invited to attend an on-line briefing session at 10:00am, Tuesday 30 January 2024 after which, participants will be invited to complete a brief questionnaire which will be made available to those organisations who express interest in this market testing exercise. The answers to that questionnaire will help shape CKH’s final approach and procurement route. CKH reserves the right to conduct additional conversations with respondents as part of this market testing exercise. Further background information is set out in Supporting Information Document available from Sue Russell, e: sue.russell@crosskeyshomes.co.uk. Organisations interested in attending the briefing session are asked to respond by email to Sue Russell no later than 12:00 Noon on Thursday 25 January 2024. Joining instructions will be issued to those indicating they’d like to attend.    
   II.2.14) Additional information          
      CKH are a strong and independent Housing Association based in Peterborough. There is an online briefing session on 30 January 2024 at 10:00am. Organisations interested in attending the online Market Test Briefing session are invited to email Sue Russell, e: Sue.Russell@crosskeyshomes.co.uk by mid-day 25/01/2024 who will reply with a link to join by Microsoft Teams.    


II.3) Estimated Date of publication
         01/08/2024
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=835467994
GO-2024115-PRO-24968926 TKR-2024115-PRO-24968925        

VI.5) Date Of Dispatch Of This Notice: 15/01/2024