Flagship Housing : Maintenance Service and Repairs for Fire Safety Systems, Door Entry, Warden Call and CCTV

UK-Norwich: Repair and maintenance services of firefighting equipment.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Flagship Housing Group
       31 King Street, Norwich, NR1 1PD, United Kingdom
       Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
       Main Address: https://www.flagship-group.co.uk/
       NUTS Code: UKH15

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Maintenance Service and Repairs for Fire Safety Systems, Door Entry, Warden Call and CCTV            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         50413200 - Repair and maintenance services of firefighting equipment.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Flagship Group invites you to submit a tender for the routine servicing, maintenance and responsive repairs of all fire safety, warden call, door entry and CCTV equipment. The requirement is split into 3 lots:- Lot 1 – maintenance and responsive repairs for fire detection and alarm systems, automatic opening vents, sprinkler and misting systems, emergency lighting, Lot 2 – maintenance, service and responsive repairs to warden call systems and associated door entry systems, Lot3 – maintenance, service and responsive repairs to door entry systems to residential installation, CCTV systems, automatic doors, gates and barriers. The resulting framework contract will be for 3 years with further 1 extension of 12 months. Bidders are required to use the following links to access the tenderbox for each lot: •Lot 1 – https://www.delta-esourcing.com/respond/2UGM5E7632 •Lot 2 – https://www.delta-esourcing.com/respond/T7GSBR28E3 •Lot 3 – https://www.delta-esourcing.com/respond/895588W838

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                        
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,110,027.95
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Maintenance, service and responsive repairs to fire safety systems   
      Lot No:1

      II.2.2) Additional CPV code(s):
            31625200 - Fire-alarm systems.
            50711000 - Repair and maintenance services of electrical building installations.


      II.2.3) Place of performance
      Nuts code:
      UKH1 - East Anglia
   
      Main site or place of performance:
      East Anglia
             

      II.2.4) Description of the procurement: Maintenance, service and responsive repairs to: •Fire Detection and Alarm Systems •Automatic Opening Vents •Sprinkler and Misting Systems •Emergency Lighting For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-Norwich:-Repair-and-maintenance-services-of-firefighting-equipment./ To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2UGM5E7632 If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 40
                  
      Cost criterion - Name: Price / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2UGM5E7632

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Maintenance, service and responsive repairs to warden call systems   
      Lot No:2

      II.2.2) Additional CPV code(s):
            50711000 - Repair and maintenance services of electrical building installations.


      II.2.3) Place of performance
      Nuts code:
      UKH1 - East Anglia
   
      Main site or place of performance:
      East Anglia
             

      II.2.4) Description of the procurement: Lot 2 Maintenance, service and responsive repairs to: •Warden Call Systems and associated door entry systems To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/T7GSBR28E3 If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 40
                  
      Cost criterion - Name: Price / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/T7GSBR28E3

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Maintenance, service and responsive repairs to CCTV systems   
      Lot No:3

      II.2.2) Additional CPV code(s):
            35120000 - Surveillance and security systems and devices.
            50800000 - Miscellaneous repair and maintenance services.
            35100000 - Emergency and security equipment.


      II.2.3) Place of performance
      Nuts code:
      UKH1 - East Anglia
   
      Main site or place of performance:
      East Anglia
             

      II.2.4) Description of the procurement: Lot 3 Maintenance, service and responsive repairs to: •Door Entry Systems to residential installation •CCTV systems •Automatic Doors ,Gates and Barriers To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/895588W838 If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 40
                  
      Cost criterion - Name: Price / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/895588W838


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-013647
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Fire Safety Systems

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/09/2023

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             M. English Security Ltd, 04713999
             2a George Edwards Rd, Fakenham, NR21 8NL, United Kingdom
             NUTS Code: UKH16
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 740,983.45          
         Total value of the contract/lot: 740,983.45
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Maintenance, service and responsive repairs to warden call systems

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/09/2023

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Malthouse Security Limited, 06884001
             Malt House, The High Street, Gislingham, IP23 8HS, United Kingdom
             NUTS Code: UKH14
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 147,494.5          
         Total value of the contract/lot: 147,494.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.3)

   Contract No: Not Provided    
   Lot Number: 3    
   Title: Maintenance, service and responsive repairs to CCTV systems

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/09/2023

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Malthouse Security Limited, 06884001
             Malt House, The High Street, Gislingham, IP23 8HS, United Kingdom
             NUTS Code: UKH14
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 221,550          
         Total value of the contract/lot: 221,550
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=809166072

   VI.4) Procedures for review

      VI.4.1) Review body
          Flagship Housing Group Limited
          31 King Street, Norwich, NR1 1PD, United Kingdom
          Tel. +44 8081684555

      VI.4.2) Body responsible for mediation procedures
          Flagship Housing Group
          31 King Street, Norwich, NR1 1PD, United Kingdom
          Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
          Internet address: https://www.flagship-group.co.uk/

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Flagship Housing Group
          31 King Street, Norwich, NR1 1PD, United Kingdom
          Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
          Internet address: https://www.flagship-group.co.uk/

   VI.5) Date of dispatch of this notice: 15/09/2023