Hightown Housing Association Ltd: Communal Cleaning and Window Cleaning Contract

UK-Hemel Hempstead: Cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Hightown Housing Association Ltd
       Hightown House, Maylands Avenue, Hemel Hempstead, HP2 4XH, United Kingdom
       Tel. +44 442292392, Fax. +44 1442215978, Email: procurement@hightownha.org.uk
       Contact: Procurement Department
       Main Address: www.hightownha.org.uk, Address of the buyer profile: www.hightownha.org.uk
       NUTS Code: UKH2

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Communal Cleaning and Window Cleaning Contract            
      Reference number: 0219-MS110423

      II.1.2) Main CPV code:
         90910000 - Cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Association invites competitive tenders for “Communal Cleaning and Window Cleaning’ over 2 lots as described within the tender documents for a period of 3 years commencing on Tuesday 1st August 2023 as set out in these documents. The contract may be extended for a further period of 3 years at one year intervals subject to satisfactory performance.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 800,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Communal Cleaning and Window Cleaning Lot No: 1   
      Lot No:1

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKH2 - Bedfordshire and Hertfordshire
   
      Main site or place of performance:
      Bedfordshire and Hertfordshire
             

      II.2.4) Description of the procurement: Communal Cleaning and window Cleaning to include Hightown's Head Office in Hemel Hempstead

      II.2.5) Award criteria:
      Quality criterion - Name: Contract Manager / Weighting: 10
      Quality criterion - Name: Staff & Vehicles / Weighting: 4
      Quality criterion - Name: KPI's / Weighting: 5
      Quality criterion - Name: Health & Safety / Weighting: 4
      Quality criterion - Name: Social Value / Weighting: 6
      Quality criterion - Name: Case Studies / Weighting: 4
      Quality criterion - Name: References / Weighting: 3
      Quality criterion - Name: Mobilisation / Weighting: 16
      Quality criterion - Name: Hightown House Cleaning / Weighting: 8
                  
      Cost criterion - Name: Commercial Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Communal Cleaning and Window Cleaning   
      Lot No:2

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKH2 - Bedfordshire and Hertfordshire
   
      Main site or place of performance:
      Bedfordshire and Hertfordshire
             

      II.2.4) Description of the procurement: Communal Cleaning and Window Cleaning.

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Commercial Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-012836
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Cleaning Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 21/07/2023

      V.2.2) Information about tenders
         Number of tenders received: 10
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Town and Country Cleaners Limited, 02482612
             St Andrews House, Station Road East, Canterbury, CT1 2BJ, United Kingdom
             Tel. +44 1227453878, Email: Stephen.bourdet@townandcountrycleaners.co.uk
             Internet address: www.townandcountrycleaners.co.uk
             NUTS Code: UKH2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 794,832
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Cleaning Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 21/07/2023

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Town and Country Cleaners Limited, 02482612
             St Andrews House, Station Road East, Canterbury, CT1 2BJ, United Kingdom
             Tel. +44 1227453878, Email: Stephen.bourdet@townandcountrycleaners.co.uk
             Internet address: www.townandcountrycleaners.co.uk
             NUTS Code: UKH2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 600,000          
         Total value of the contract/lot: 580,968
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=798136102

   VI.4) Procedures for review

      VI.4.1) Review body
          Hightown Praetorian & Churches Housing Association
          Hightown House, Maylands Avenue, Hemel Hempstead, HP2 4XH, United Kingdom
          Tel. +44 1442292392

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 26/07/2023