British Library: RFI - British Library Wiki Replacement

UK-London: Information systems and servers.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       British Library
       96 Euston Road, London, NW1 2DB, United Kingdom
       Tel. +44 1937546387, Email: andy.kemp@bl.uk
       Contact: Andy Kemp
       Main Address: https://www.delta-esourcing.com/, Address of the buyer profile: https://www.delta-esourcing.com/
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address    
   Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
      https://www.delta-esourcing.com/

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Recreation, culture and religion

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: RFI - British Library Wiki Replacement    
          Reference number: 002169
   II.1.2) Common Procurement Vocabulary:       
      48800000 - Information systems and servers.
   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short description:    
      The British Library has used Atlassian Confluence since 2010 to provide its user audience with access to a corporate Wiki. We host Confluence on-prem and our current deployment is v7.16.5. In the last 12 months, 268 users have logged in to the Wiki to contribute or edit content and many more will have accessed information as readers. During the same period, edits have been made to approximately 90 team sites/spaces. The SQL database contains 22GB of data. The Wiki is a popular and important tool which allows users to create maintain and publish multimedia documentation, share information across teams and departments, and work collaboratively on projects. We host a live and a test installation of Confluence using Windows Server 2012 application servers and SQL Server 2019 instances. Atlassian are withdrawing support for on-prem installations of Confluence Server in February 2024 and the Library is keen to evaluate alternative products and solutions, which will enable us to maintain access to a Wiki for our user audience, beyond this date. The British Library views this RFI process as one potential route to inform the future procurement of the goods and/or services described. The information gathered under this RFI may be used to evaluate potential suppliers and service offers and produce a shortlist for invitation to tender. At this stage, no final decision has been taken on the precise procurement route to be followed. When submitting information, all organisations should note that this is not currently a tender opportunity but is part of a market consultation exercise aiming to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      The British Library has used Atlassian Confluence since 2010 to provide its user audience with access to a corporate Wiki. We host Confluence on-prem and our current deployment is v7.16.5. In the last 12 months, 268 users have logged in to the Wiki to contribute or edit content and many more will have accessed information as readers. During the same period, edits have been made to approximately 90 team sites/spaces. The SQL database contains 22GB of data. The Wiki is a popular and important tool which allows users to create maintain and publish multimedia documentation, share information across teams and departments, and work collaboratively on projects. We host a live and a test installation of Confluence using Windows Server 2012 application servers and SQL Server 2019 instances. Atlassian are withdrawing support for on-prem installations of Confluence Server in February 2024 and the Library is keen to evaluate alternative products and solutions, which will enable us to maintain access to a Wiki for our user audience, beyond this date. The British Library views this RFI process as one potential route to inform the future procurement of the goods and/or services described. The information gathered under this RFI may be used to evaluate potential suppliers and service offers and produce a shortlist for invitation to tender. At this stage, no final decision has been taken on the precise procurement route to be followed. When submitting information, all organisations should note that this is not currently a tender opportunity but is part of a market consultation exercise aiming to ensure that the procurement route selected and the options ultimately developed for any procurement are properly informed.    
   II.2.14) Additional information       
      Not Provided


II.3) Estimated Date of publication
         01/09/2023
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=783327743
GO-2023523-PRO-23032768 TKR-2023523-PRO-23032767        

VI.5) Date Of Dispatch Of This Notice: 23/05/2023