Reserve Forces' and Cadets' Associations: Provision of Alternate Venue Lettings within GL RFCA areas

UK-London: Services furnished by business, professional and specialist organisations.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Reserve Forces' and Cadets' Associations of Greater London
       Fulham House, 87 Fulham High Street, London, Sw6 3JS, United Kingdom
       Tel. +44 7761513837, Email: gl-finance@rfca.mod.uk
       Contact: Head of Finance
       Main Address: https://www.delta-esourcing.com, Address of the buyer profile: https://glrfca.org/
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Defence

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Provision of Alternate Venue Lettings within GL RFCA areas    
          Reference number:
   II.1.2) Common Procurement Vocabulary:       
      98110000 - Services furnished by business, professional and specialist organisations.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Alternative Venues London (AVL) is the name of the commercial lettings department which hires out Reserve Centres and Cadet units for non-military purposes. Within Greater London there are 46 Reserve Forces Centres and 70 Cadet units available for hire, for up to seven days a week and most have secure parking. Meetings and conferences can be for as few as ten to as many as 150. Dinner dances for 200 are possible in some locations. A key role is the provision of training facilities – both educational and physical – and Drill Halls lend themselves perfectly to this requirement. We have also provided locations for weddings, receptions, examinations, theatre and film rehearsals, product launches, exhibitions, auctions and fashion shows complete with catwalk. Income generated from this rental activity is reinvested into supporting London's Reserves and Cadets. We wish to engage with organisations who may provide lettings services similar to those currently being provided by Alternate Venues London (AVL). Please visit www.alternativevenues.co.uk for more information. If you provide services similar to those currently provided by AVL, please email co-commercialteam@rfca.mod.uk with 'GL Alt Venue' in the subject line. We will be holding the following supplier engagement sessions via Zoom to provide further information on who we are and the provision of Alternate Venues lettings service. This sessions are open to all interested parties and will be held as follows: Tuesday, 10 Oct 2023 Time: 11:30 - 12:30 Link: https://us02web.zoom.us/j/89646151460?pwd=SEtYNStTNS9KNFBpWHBOdFpJaGJ6QT09 Meeting ID: 896 4615 1460 Passcode: 291764 Thursday,12 Oct 2023 Time: 10:00 - 11:00 Link: https://us02web.zoom.us/j/89021582240?pwd=dEM1NUwvcXViV0lrckpidjY4WGc3dz09 Meeting ID: 890 2158 2240 Passcode: 063999 Find your local number: https://us02web.zoom.us/u/kcLTEgcgfc          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 1 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UKI - LONDON    
   II.2.4) Description of the procurement:       
      This procurement activity will be focused on the Greater London area which has 46 Reserve Forces Centres and 70 Cadet units available for hire, for up to seven days a week. URL: www.alternativevenues.co.uk We will be utilising a Competitive Procedure with Negotiation for this procurement. Every party selected will be required to sign a non-disclosure agreement in order to participate. We outline the stages below: 1. Planning/Pre-Market Engagement 2) Advertise and Selection 3) Dialogue/Negotiation 4) Final Tender 5) Award.    
   II.2.14) Additional information       
      Not Provided


II.3) Estimated Date of publication
         01/11/2023
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=776052188
GO-202397-PRO-23817633 TKR-202397-PRO-23817632        

VI.5) Date Of Dispatch Of This Notice: 07/09/2023