City, University of London: Replacement of ERP System for Finance, HR, Payroll and Procurement

UK-London: Business transaction and personal business software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       City, University of London
       Northampton Square, London, EC1V 0HB, United Kingdom
       Tel. +44 2070408022, Email: david.burrows@city.ac.uk
       Main Address: www.city.ac.uk
       NUTS Code: UKI31

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Replacement of ERP System for Finance, HR, Payroll and Procurement            
      Reference number: 21-1046

      II.1.2) Main CPV code:
         48400000 - Business transaction and personal business software package.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: City, University of London (City) requires the supply, implementation and support of an ERP system to replace the existing ERP and associated systems used by Human Resources (HR), Payroll, Finance and Procurement across the university. City is seeking a SaaS solution that will enable improved visibility of strategic information across the university for HR, payroll, finance, and procurement whilst improved usability and control will support our staff, students and partners. The future solution will support: approximately 100 professional users for HR, Finance, Payroll and Procurement approximately 2,200 staff approximately 800 additional people on the payroll (e.g. visiting lecturers) Contract value is expected to be approximately £8m over the first two years of the contract, with annual charges of £0.5m - £1m thereafter

      II.1.6) Information about lots
         This contract is divided into lots: No
         
            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48440000 - Financial analysis and accounting software package.
            48450000 - Time accounting or human resources software package.
            48490000 - Procurement software package.
            72212440 - Financial analysis and accounting software development services.
            72212450 - Time accounting or human resources software development services.
            72261000 - Software support services.
            72262000 - Software development services.
            72263000 - Software implementation services.
            72265000 - Software configuration services.
            72266000 - Software consultancy services.
            72267000 - Software maintenance and repair services.
            72268000 - Software supply services.
            72416000 - Application service providers.


      II.2.3) Place of performance
      Nuts code:
      UKI31 - Camden and City of London
   
      Main site or place of performance:
      Camden and City of London
             

      II.2.4) Description of the procurement: City, University of London is a leading international higher education institution committed to academic excellence, focused on business and the professions with two central London locations. Our main site located in the dynamic Knowledge Quarter, while our Business School is close to the City of London. The future solution will support: • approximately 100 professional users for HR, Finance, Payroll and Procurement; • Approximately 50 professional users for procurement; • Approximately 2,200 staff • Approximately 800 additional staff on the payroll We will be undertaking a competition to determine the most economically advantageous tender for the future solutions and a partner able to share best practices processes. It is anticipated that the contract term will be for 10 years.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/5292E89B85


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
            Other reasons (discontinuation of procedure):
            Notice reference (year and document number): 2022 - 004152

Section VI: Complementary information

   VI.3) Additional information: City has decided not to award a contract. This is because during the procurement, it was realised our requirements were more complex than had originally been anticipated. We do not have confidence that a contract awarded under this procurement would best serve our objectives. The scope of our requirements changed and we now envisage combining the exercise to replace the ERP system with a wider programme of IT modernisation rather than conducting separate exercises, which may to lead to duplicated expense and challenges relating to interoperability. We intend to plan for a new procurement in the very near future on that basis
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=746462041

   VI.4) Procedures for review

      VI.4.1) Review body
          City University
          Northampton Square, London, EC1V 0HB, United Kingdom
          Tel. +44 2070408022, Email: david.burrows@city.ac.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: City, University of London will incorporate a mandatory Standstill period of 10 (ten) calendar days immediately following notification of intention to enter Preferred Bidder Stage (please see procurement documentation for further details about the Preferred Bidder Stage). Furthermore City will also incorporate a voluntary Standstill period following the notification of selection prior to the ITT stage, and a further voluntary Standstill period following notification of short-listing to presentation and demonstration, each of 7 (seven) calendar days.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 22/12/2022