British Library: Publication Distribution Service

British Library is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Publication Distribution Service
Notice type:	Contract Notice
Authority:	British Library
Nature of contract:	Services
Procedure:	Open
Short Description:	The British Library’s (BL) Publishing department produces original non-fiction and classic reprinted fiction for audiences around the world. In recent years, BL Publishing has become a significant source of commercial revenue for the Library as well as increasing access and understanding of its wide-ranging collections. It has refocused away from specialist scholarly markets and built a successful reputation as a small independent trade publisher. This tender is for the provision of a modern storage and distribution service for the BL's publications, with an electronic ordering, invoicing and account management facility, and the supply to the BL of financial information relating to these transactions in a fully downloadable format.
Published:	14/10/2022 10:39

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-London: Storage and warehousing services.
Section I: Contracting Authority
      I.1) Name and addresses
             British Library, United Kingdom
             96 Euston Road, London, NW1 2DB, United Kingdom
             Tel. +44 1937546387, Email: andy.kemp@bl.uk
             Contact: Andy Kemp
             Main Address: https://www.bipsolutions.com, Address of the buyer profile: https://www.bipsolutions.com
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Storage-and-warehousing-services./X4RH57DVBD
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/X4RH57DVBD to the address as in Annex A.III
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/X4RH57DVBD
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Publication Distribution Service
      Reference Number: 001847
      II.1.2) Main CPV Code:
      63120000 - Storage and warehousing services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The British Library’s (BL) Publishing department produces original non-fiction and classic reprinted fiction for audiences around the world. In recent years, BL Publishing has become a significant source of commercial revenue for the Library as well as increasing access and understanding of its wide-ranging collections. It has refocused away from specialist scholarly markets and built a successful reputation as a small independent trade publisher.
This tender is for the provision of a modern storage and distribution service for the BL's publications, with an electronic ordering, invoicing and account management facility, and the supply to the BL of financial information relating to these transactions in a fully downloadable format.
      II.1.5) Estimated total value:
      Value excluding VAT: 600,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      63121000 - Storage and retrieval services.

      II.2.3) Place of performance:
      UK UNITED KINGDOM

      II.2.4) Description of procurement: The British Library’s (BL) Publishing department produces original non-fiction and classic reprinted fiction for audiences around the world. In recent years, BL Publishing has become a significant source of commercial revenue for the Library as well as increasing access and understanding of its wide-ranging collections. It has refocused away from specialist scholarly markets and built a successful reputation as a small independent trade publisher.
This tender is for the provision of a modern storage and distribution service for the BL's publications, with an electronic ordering, invoicing and account management facility, and the supply to the BL of financial information relating to these transactions in a fully downloadable format.
The Library is seeking a Publications Distribution Solution, which represents best practice and best value for money.
The distributor for BL Publications is expected to be responsible for the following areas:
— Order Receipt and Processing,
— Invoicing and Order Management,
— Customer Service,
— Warehousing and Distribution,
— Credit Control, and,
— Statistics and Reporting.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 600,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36
      This contract is subject to renewal: Yes
      Description of renewals: 2 x 12 months optional extension available

      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/11/2022 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 14/11/2022
         Time: 12:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Storage-and-warehousing-services./X4RH57DVBD

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/X4RH57DVBD
   VI.4) Procedures for review
   VI.4.1) Review body:
             British Library
       96 Euston Road, London, NW1 2DB, United Kingdom
       Email: andy.kemp@bl.uk
       Internet address: www.bl.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 14/10/2022

Annex A


   III) Addresses and contact points to which tenders/requests to participate must be sent:
       British Library
       96 Euston Road, London, NW1 2DB, United Kingdom
       Email: andy.kemp@bl.uk
       Contact: Andy Kemp
       Main Address: https://www.delta-esourcing.com, Address of the buyer profile: https://www.delta-esourcing.com
       NUTS Code: UK

View any Notice Addenda

Publication Distribution Service

UK-London: Storage and warehousing services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       British Library, United Kingdom
       96 Euston Road, London, NW1 2DB, United Kingdom
       Tel. +44 1937546387, Email: andy.kemp@bl.uk
       Contact: Andy Kemp
       Main Address: https://www.bipsolutions.com, Address of the buyer profile: https://www.bipsolutions.com
       NUTS Code: UK

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Publication Distribution Service      Reference number: 001847
   II.1.2) Main CPV code:
      63120000 - Storage and warehousing services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: The British Library’s (BL) Publishing department produces original non-fiction and classic reprinted fiction for audiences around the world. In recent years, BL Publishing has become a significant source of commercial revenue for the Library as well as increasing access and understanding of its wide-ranging collections. It has refocused away from specialist scholarly markets and built a successful reputation as a small independent trade publisher.
This tender is for the provision of a modern storage and distribution service for the BL's publications, with an electronic ordering, invoicing and account management facility, and the supply to the BL of financial information relating to these transactions in a fully downloadable format.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 14/11/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 526191
   Notice number in OJ S:    2022/S 000 - 028986
   Date of dispatch of the original notice: 14/10/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Place of text to be modified: Time limit for receipt of tenders or requests to participate
         Instead of:
         Date: 14/11/2022
         Local Time: 12:00
         Read:
         Date: 16/11/2022
         Local Time: 17:00

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Storage-and-warehousing-services./X4RH57DVBD

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/X4RH57DVBD

View Award Notice

UK-London: Storage and warehousing services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       British Library, United Kingdom
       96 Euston Road, London, NW1 2DB, United Kingdom
       Tel. +44 1937546387, Email: andy.kemp@bl.uk
       Contact: Andy Kemp
       Main Address: https://www.bipsolutions.com, Address of the buyer profile: https://www.bipsolutions.com
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Publication Distribution Service
      Reference number: 001847

      II.1.2) Main CPV code:
         63120000 - Storage and warehousing services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The British Library’s (BL) Publishing department produces original non-fiction and classic reprinted fiction for audiences around the world. In recent years, BL Publishing has become a significant source of commercial revenue for the Library as well as increasing access and understanding of its wide-ranging collections. It has refocused away from specialist scholarly markets and built a successful reputation as a small independent trade publisher. This tender is for the provision of a modern storage and distribution service for the BL's publications, with an electronic ordering, invoicing and account management facility, and the supply to the BL of financial information relating to these transactions in a fully downloadable format.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 600,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            63121000 - Storage and retrieval services.

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM

      Main site or place of performance:
      UNITED KINGDOM


      II.2.4) Description of the procurement: The British Library’s (BL) Publishing department produces original non-fiction and classic reprinted fiction for audiences around the world. In recent years, BL Publishing has become a significant source of commercial revenue for the Library as well as increasing access and understanding of its wide-ranging collections. It has refocused away from specialist scholarly markets and built a successful reputation as a small independent trade publisher. This tender is for the provision of a modern storage and distribution service for the BL's publications, with an electronic ordering, invoicing and account management facility, and the supply to the BL of financial information relating to these transactions in a fully downloadable format. The Library is seeking a Publications Distribution Solution, which represents best practice and best value for money. The distributor for BL Publications is expected to be responsible for the following areas: — Order Receipt and Processing, — Invoicing and Order Management, — Customer Service, — Warehousing and Distribution, — Credit Control, and, — Statistics and Reporting.

      II.2.5) Award criteria:
      Quality criterion - Name: ORDER RECEIPT AND PROCESSING / Weighting: 27.5
      Quality criterion - Name: INVOICING AND ORDER MANAGEMENT / Weighting: 10
      Quality criterion - Name: CUSTOMER SERVICE / Weighting: 15
      Quality criterion - Name: WAREHOUSING AND DISTRIBUTION / Weighting: 10
      Quality criterion - Name: CREDIT CONTROL / Weighting: 5
      Quality criterion - Name: STATISTICS AND REPORTING / Weighting: 5
      Quality criterion - Name: FINANCE / Weighting: 2.5

      Cost criterion - Name: Cost / Weighting: 25


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-028986



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 001847
   Lot Number: Not Provided
   Title: Publication Distribution Service

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/02/2023

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Hachette UK Distribution Limited, 03541391
             Carmelite House, 50 Victoria Embankment, London, EC4Y 0DZ., United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 600,000
         Total value of the contract/lot: 600,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=758202393

   VI.4) Procedures for review

      VI.4.1) Review body
          British Library
          96 Euston Road, London, NW1 2DB, United Kingdom
          Email: andy.kemp@bl.uk
          Internet address: www.bl.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/02/2023