Department for Digital, Culture, Media and Sport is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Ceremonial and Event Management Services |
Notice type: | Contract Award Notice |
Authority: | Department for Digital, Culture, Media and Sport |
Nature of contract: | Services |
Procedure: | Negotiated |
Short Description: | The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance. The programme of events include but are not limited to: •National Service of Remembrance at the Cenotaph (Remembrance Sunday) •State Visits to the UK by foreign Heads of State •Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day •A number of other major royal events •Other memorial occasions on an adhoc basis Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events. |
Published: | 01/02/2022 10:27 |
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Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Department for Digital, Culture, Media and Sport, United Kingdom
100 Parliament Street, 100 Parliament Street, London, SW17 8SL, United Kingdom
Tel. +44 2072112175, Email: commercial@dcms.gov.uk
Contact: Margaret Christensen
Main Address: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport, Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
NUTS Code: UK
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Recreation, culture and religion
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Ceremonial and Event Management Services
Reference number: 101622
II.1.2) Main CPV code:
79952000 - Event services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.
The programme of events include but are not limited to:
•National Service of Remembrance at the Cenotaph (Remembrance Sunday)
•State Visits to the UK by foreign Heads of State
•Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
•A number of other major royal events
•Other memorial occasions on an adhoc basis
Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events.
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 68,000,000
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
71242000 - Project and design preparation, estimation of costs.
72224000 - Project management consultancy services.
79421000 - Project-management services other than for construction work.
79421100 - Project-supervision services other than for construction work.
24955000 - Chemical toilets.
35821000 - Flags.
35821100 - Flagpole.
79710000 - Security services.
48952000 - Public address systems.
32000000 - Radio, television, communication, telecommunication and related equipment.
32344210 - Radio equipment.
32344280 - Portable radios.
34928200 - Fences.
II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement: DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:
• Event planning, coordination and management
• Planning of works and delivery
• Project Management
• Logistics management
• Event digital services - large screens for media broadcasting
• Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing)
• Financial management and reporting
• Reinstatement works
• Storage of temporary structures and event items
• Provision and installation of Public Address System
• Provision and deployment of portable radios
• Provision and management of Public Toilets
• Provision of stewards and support staff
• Provision of flags and flagpoles
• Provision of temporary media structures and enclosures
• Installation of event items and other temporary structures
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: Yes
Description of these options:Optional extension(s) up to 48 months are available under the contract in increments of 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2020/S 143-352993
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: 101622
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 28/09/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators:
Contractor (No.1)
Arcadis (UK) Ltd, 01093549
80 Fenchurch Street, London, EC3M 4BY, United Kingdom
NUTS Code: UKI
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 72,183,780
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: Yes
Value or proportion likely to be subcontracted to third parties:
Short description of the part of the contract to be subcontracted:
Not Provided
Section VI: Complementary information
VI.3) Additional information: The services are in scope of Schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29.
It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations.
The Authority reserves the right to award the contract on the basis of tenders without conducting negotiations.
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VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
LONDON, WC1A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
LONDON, WC1A 2LL, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 01/02/2022