Shropshire Council: AMCV 323 - Preventative Services for Adults

UK-Shrewsbury: Health and social work services.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement Team
             Main Address: www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Health-and-social-work-services./3V8D4R238V
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/3V8D4R238V to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: AMCV 323 - Preventative Services for Adults       
      Reference Number: AMCV 323
      II.1.2) Main CPV Code:
      85000000 - Health and social work services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Shropshire Council wishes to procure a Preventative Service for adults. This service is to replace an existing contract.

The Preventative Service will deliver community led support for adults ages 18+ that will help individuals to remain independent in their own home and engaged in their local community through activities that help people to stay healthy with the aim of reducing the likelihood of becoming unwell, using statutory services and/or needing to receive long term formal care and support. Equally, when people do develop care and support needs, the contract will be placed to ensure that we have a robust community led offer of support that can assist people in ways that are holistic, person centred, strengths-led and outcome focussed.       
      II.1.5) Estimated total value:
      Value excluding VAT: 7,508,410       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: Shropshire Council wishes to procure a Preventative Service for adults. This service is to replace an existing contract.

The Preventative Service will deliver community led support for adults ages 18+ that will help individuals to remain independent in their own home and engaged in their local community through activities that help people to stay healthy with the aim of reducing the likelihood of becoming unwell, using statutory services and/or needing to receive long term formal care and support. Equally, when people do develop care and support needs, the contract will be placed to ensure that we have a robust community led offer of support that can assist people in ways that are holistic, person centred, strengths-led and outcome focussed.

The contract will make a significant contribution to Shropshire Councils strategic intentions that are in place to support prevention and early intervention. Chiefly this in in reference to the delivery of The Shropshire Plan and also the more recently agreed Prevention Framework which provides more context and detail for how we will deliver our strategic plans.
Furthermore, the framework emphasises the importance of taking forward approaches that are neighbourhood led. This means joining up local services in the community and fostering community connections so that everyone in a neighbourhood can thrive. Providing more services closer to home and taking a neighbourhood approach is at the heart of our wider vision to improving wellbeing and preventing illness and poor health.

In conjunction and as part of these priorities, the contract will play a pivotal role in redefining the adult social care ‘front door’ by strengthening the layer of community led support that sits ahead of First Point of Contact and the operational adult social care workforce, thus managing demand more effectivity. This approach develop the ways in which people access information (online or otherwise) in order to build knowledge, provide guidance and create greater self-reliance.

As a guideline, the current service delivers support to approximately 9000 per quarter. This can be broken down by:
•Practical help in the home (cooking, cleaning, shopping, etc) = 975 people
•Befriending / friendship support = 532 people
•Support for activities aimed at keeping well and active = 7620 people

In addition, this new contract will incorporate:
•Support to aid successful discharge from hospital, aiding in reablement
•Community led Mental Health outreach support, to include peer support and training that enables individuals with poor mental health to access the breath of provision available through the contract

The provider will be expected to manage any increase in demand within the contract value.

Given the breadth of experience and range of activity required to meet our outcomes, we would welcome proposals which bring together a number of organisations to deliver this service. This may be a formal or informal partnership, a consortium, a lead provider / sub-contractors arrangement or similar. Additionally, the Council recognises the importance of the strong brand, identity and recognition that individual organisations have and a solution which retains choice for people within the contracting arrangement is desirable.

The maximum budget available for this contract is initially £1,072,630 per annum. The contract will be for an initial term of 5 years with an option to extend the contract by a further 2 years subject to contract performance and budget availability.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 80
                        
            Cost criterion - Name: Price / Weighting: 20
                              
      II.2.6) Estimated value:
      Value excluding VAT: 7,508,410       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2025 / End: 31/03/2030       
      This contract is subject to renewal: Yes       
      Description of renewals: This contract can be extended for a further period of 2 years
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3V8D4R238V       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      See tender documents    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      See tender documents    
      Minimum level(s) of standards possibly required (if applicable) :       
      See tender documents    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      See tender documents    
      Minimum level(s) of standards possibly required (if applicable) :          
      See tender documents
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      See tender documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description NEGOTIATED
      IV.1.1) Type of procedure:   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
   IV.1.5) Information about negotiation: No.
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/09/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 7 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

This tender is under the light touch regime and as such the following process will be followed:
1.The Council will issue a Contract Notice – this is the start of the procurement process and will set out the Council’s requirements, the process to be followed, key timescales, how to access tender documentation and how to submit tenders. It is very important that key dates are noted and any instructions for submitting tenders are followed, otherwise your tender may be disqualified.
2.Tenderers will submit their tender by no later than the ‘Initial Tender Closing Date’. All required documentation must be completed and submitted including the Tender Response document, Instructions for Tendering and any attachments.
3.The Council will review the initial tenders as follows:
a.The Selection Criteria ‘Pass/Fail’ questions. These questions seek to demonstrate that the tenderer has proven competency, financial stability, resources and other arrangements in place. If the tenderer fails any Mandatory Exclusion grounds their tender will not be accepted. If the tenderer fails any Discretionary Exclusion grounds their tender may not be accepted. In the event that a tender is not accepted at this stage it will not progress to any subsequent stages of the process.
b.If the Selection Criteria have been passed, the Award Criteria marked and weighted questions including Financial Sustainability, Quality, Social Value and Climate Change questions will be reviewed and scored according to the published marking scheme.
4.Following review and scoring of the Award Criteria the Council will invite the top scoring tender(s) which best meet the Council’s requirements to participate in the next stage of the process. As a guide the Council expects to invite 3 tenders to participate in the next stage but the Council has the discretion to invite more or less than 3 to participate further. Any tenders not invited to participate further at this point will be advised that their tender has not been accepted.
5.If the Council, in its sole opinion, considers the leading (highest scoring) initial tender to be acceptable at this point, it may decide to accept that tender and proceed to notify its intention to award a contract to that tenderer.
6.If the Council wishes to proceed to further discussions with the maximum three remaining tenders it will invite them to take part in at least one discussion each with a view to improving their initial tender. Should additional discussions be required by either party these will take place with the proviso that all further discussions should be completed within 4 weeks of the date of the invitation to take part in such discussions.
7.Once all further discussions have been concluded the remaining 3 tenderers shall be given 3 weeks to submit their final tender.
8.The Council will then review final tenders against the Award Criteria only to determine which tender has achieved the highest score and therefore will be invited to enter into a contract for delivery of the services

Tender placed w/b 12th Aug
Initial tender closing date 13th September
Initial tender review – 2 weeks 16th – 27th September
4 week dialogue period 30th Sept – 25th October
Submission of final tenders by 15th November
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Health-and-social-work-services./3V8D4R238V

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3V8D4R238V
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shirehall, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shrophire.gov.uk
       Internet address: www.shropshire.gov.uk
   VI.4.2) Body responsible for mediation procedures:
             Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Council Shirehall
       Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Internet address: www.shropshire.gov.uk
   VI.5) Date Of Dispatch Of This Notice: 13/08/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22