City of Wolverhampton Council: Contract for the Provision of Digital Television Maintenance Services

UK-Wolverhampton: Digital Television.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wolverhampton Homes
      Hickman Avenue, Chillington Fields, Wolverhampton, WV1 2BY, United Kingdom
      Tel. +44 1902550474, Email: procurement@wolverhamptonhomes.org.uk, URL: www.wolverhamptonhomes.org.uk, URL: http://wolverhamptonhomes.g2b.info/.
      Attn: Michelle Field
      Electronic Access URL: https://www.delta-esourcing.com/delta (see Additional Information below)
      Electronic Submission URL: https://www.delta-esourcing.com/delta (see Additional Information below)

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Contract for the Provision of Digital Television Maintenance Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKG35 - Walsall and Wolverhampton         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Digital Television. Television aerials. Television aerial installation work. Wolverhampton Homes Limited (WHL) is an Arm’s Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23,200 properties).

Wolverhampton Homes has installed and maintains IRS Digital Systems to various High, Medium, and Low Rise blocks of flats throughout Wolverhampton.

The Systems are predominately IRS 9 wire Sky+ Systems, with the exception of a few which are IRS 5 wire Sky+ Systems and 1 MATV.

There are currently 7940 spine points, from 556 head ends. These quantities are subject to change.

Wolverhampton Homes requires a preventative maintenance service for the installed Digital TV Reception Systems.

A responsive call-out service is also required to attend and rectify faults, system failures and other matters that may arise in connection with the Installed Digital TV Reception Systems.

Wolverhampton Homes may also require the installation of some internal face plates.

The Contract Period shall continue for a period of 4 years, with a possible extension of up to a further 2 year, subject to the rights of termination of both parties.

The winning Contractor will be required to provide and be responsible for the provision of all services and meeting all response repairs and rectification times
         
      II.1.6)Common Procurement Vocabulary:
         92224000 - Digital Television.
         
         32324400 - Television aerials.
         
         45312320 - Television aerial installation work.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Wolverhampton Homes Limited (WHL) is an Arm’s Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23,200 properties).

Wolverhampton Homes has installed and maintains IRS Digital Systems to various High, Medium, and Low Rise blocks of flats throughout Wolverhampton.

The Systems are predominately IRS 9 wire Sky+ Systems, with the exception of a few which are IRS 5 wire Sky+ Systems and 1 MATV.

There are currently 7940 spine points, from 556 head ends.

Wolverhampton Homes requires a preventative maintenance service for the installed Digital TV Reception Systems.

A responsive call-out service is also required to attend and rectify faults, system failures and other matters that may arise in connection with the Installed Digital TV Reception Systems.

Wolverhampton Homes may also require the installation of some internal face plates.

The Contract Period shall continue for a period of 4 years, with a possible extension of up to a further 2 year, subject to the rights of termination of both parties.

The winning Contractor will be required to provide and be responsible for the provision of all services and meeting all response repairs and rectification times                  
         Estimated value excluding VAT:
         Range between: 228,000 and 420,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: It is intended to award a 4 year contract with option to extend up to a further 2 years.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 48 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 48
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      A parent company guarantee and/or other guarantees of performance and financial standing may be required if considered appropriate by Wolverhampton Homes
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      A single legal entity will be required for the provision of the services.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.         
         Minimum Level(s) of standards possibly required:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.         
         Minimum Level(s) of standards possibly required:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      The winning Contractor must be Confederation of Aerial Industries or equivalent approved.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         Wolverhampton Homes’ requirements will be set out in the PQQ.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: WH/PS110      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 21/05/2013
      Time-limit for receipt of requests for documents or for accessing documents: 00:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 22/05/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 16/07/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: Between April 2017 and April 2019
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Wolverhampton Homes will not reimburse any expense incurred by potential providers in preparing their responses or in any participation in any aspect of the competition unless specifically stated
otherwise.

Wolverhampton Homes reserves the right to: cancel this procurement; not award a contract as a result of this procurement, amend or vary this procurement; or award a contract to more than one Service Provider as a result of this procurement.

As the Arm’s Length Management Organisation of Wolverhampton City Council, Wolverhampton Homes reserves the right for the Council to raise orders under this Contract.

Wolverhampton Homes wishes to promote skill issues and training and re-training opportunities through its procurements. To this end, it is intended that conditions will be included in any contract(s) awarded from this procurement that will require the winning contractor(s) to use all reasonable efforts to implement apprenticeship and re-training schemes during the delivery of its contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Wolverhampton:-Digital-Television./59VN474292

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/59VN474292
GO-2013422-PRO-4749793 TKR-2013422-PRO-4749792
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Wolverhampton Homes will incorporate a minimum standstill period of 10 working days at the point of receipt of notice of award by the unsuccessful bidders, in accordance with the Remedies Directive.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 22/04/2013

ANNEX A