City of Wolverhampton Council: Access Control, Door Entry and CCTV Installation, Maintenance and Repair Services

UK-Wolverhampton: Access control system.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wolverhampton Homes
      Hickman Avenue, Chillington Fields, Wolverhampton, WV1 2BY, United Kingdom
      Tel. +44 1902550474, Email: procurement@wolverhamptonhomes.org.uk, URL: http://www.wolverhamptonhomes.org.uk/, URL: http://wolverhamptonhomes.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=6567

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Access Control, Door Entry and CCTV Installation, Maintenance and Repair Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKG35 - Walsall and Wolverhampton         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Access control system. Closed circuit television services. Installation of doors. Door screens. Alarm systems. Intercom equipment. Wolverhampton Homes Limited (WHL) is an Arms Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23,200 properties).This contract will provide Wolverhampton Homes with a 24/7 repair and maintenance contract for all automatic door openers, manual/electronic roller shutters, car park barriers, door entry, concierge and CCTV systems on our estates or offices across the City of Wolverhampton. The contract will deliver an effective, reliable and professional service to for all tenants and leaseholders throughout the term. This contract requires the following:•Planned preventative maintenance to all automatic door openers, manual/electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections on 48 high rise blocks, 800 medium/ low rise blocks and 7 offices across Wolverhampton.•24/7 repairs and reactive maintenance to all automatic door openers, manual/ electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections across 48 high rise blocks, 800 medium/low rise blocks and 7 offices across Wolverhampton•On an adhoc basis, the supply and installation of new front and rear entrance doors and screens, including door entry access with networks connections and associated equipment to flats and maisonettes, and the installation of door intercoms to individual flat entrances, with an integrated access controlled audio entry system. •On an adhoc basis, the provision of additional CCTV systems integrated into the CCTV control room, including Capital upgrade, network connections, remote access control, door entry, intruder and social community alarmsThis contract will be for a period of 4 years with a possible extension of 2 years, renewable annually, subject to the satisfactory performance of the winning contractor and the strategic direction of Wolverhampton Homes.The overall expected capital expenditure is budgeted to be £550k per annum, split between CCTV and door entry works. £250k has been budgeted for repair and maintenance related works.It is anticipated that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE Regulations) will apply in respect of the award of the Contract, and that for the purposes of those Regulations, the undertaking concerned (or any relevant part of the undertaking) shall transfer the Contractor on the commencement of the Contract. Further information shall be given to Potential Providers at Invitation to Tender Stage.The winning contractor will be required to assist Wolverhampton Homes in its objective to build stronger and better communities. Accordingly, the Contractor will be required to actively participate in achieving these objectives and contract performance conditions may relate to social and environmental considerations. The criteria which evaluate the manner in which the contractor will meet these requirements may be included within the contract award criteria. Further details are to be provided in the Invitation to Tender documentation.
         
      II.1.6)Common Procurement Vocabulary:
         42961100 - Access control system.
         
         92222000 - Closed circuit television services.
         
         45421131 - Installation of doors.
         
         44221212 - Door screens.
         
         35121700 - Alarm systems.
         
         32360000 - Intercom equipment.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Wolverhampton Homes Limited (WHL) is an Arms Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23,200 properties).This contract will provide Wolverhampton Homes with a 24/7 repair and maintenance contract for all automatic door openers, manual/electronic roller shutters, car park barriers, door entry, concierge and CCTV systems on our estates or offices across the City of Wolverhampton. The contract will deliver an effective, reliable and professional service to for all tenants and leaseholders throughout the term. This contract requires the following:•Planned preventative maintenance to all automatic door openers, manual/electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections on 48 high rise blocks, 800 medium/ low rise blocks and 7 offices across Wolverhampton.•24/7 repairs and reactive maintenance to all automatic door openers, manual/ electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections across 48 high rise blocks, 800 medium/low rise blocks and 7 offices across Wolverhampton•On an adhoc basis, the supply and installation of new front and rear entrance doors and screens, including door entry access with networks connections and associated equipment to flats and maisonettes, and the installation of door intercoms to individual flat entrances, with an integrated access controlled audio entry system. •On an adhoc basis, the provision of additional CCTV systems integrated into the CCTV control room, including Capital upgrade, network connections, remote access control, door entry, intruder and social community alarmsThis contract will be for a period of 4 years with a possible extension of 2 years, renewable annually, subject to the satisfactory performance of the winning contractor and the strategic direction of Wolverhampton Homes.The overall expected capital expenditure is budgeted to be £550k per annum, split between CCTV and door entry works. £250k has been budgeted for repair and maintenance related works.         
         Estimated value excluding VAT: 4,800,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: Option to extend 4 year contract for a further two years, renewable annually subject to satisfactory performance.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 24 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      A parent company guarantee and/or other guarantees of performance and financial standing may be required ifconsidered appropriate by Wolverhampton Homes.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Wolverhampton Homes' requirements will be set out in the invitation to tender.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      It is envisaged that a single legal entity will be required for the provision of the services. Consortium bids will beconsidered but it is expected that, if successful, a consortium will be required to form a single legal entity beforebeing awarded a contract.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Wolverhampton Homes' requirements will be set out in the invitation to tender.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      As set out in the pre-qualification questionnaire available on receipt of an expression of interest to the contact point above.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the pre-qualificationquestionnaire available on receipt of an expression of interest to the contact point above.         
         Minimum Level(s) of standards possibly required:
         Any potential provider failing to meet the minimum standards will be disqualified from further participationin this procurement.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the pre-qualification questionnaire available on receipt of an expression of interest to the contactpoint above.         
         Minimum Level(s) of standards possibly required:
         Any potential provider failing to meet the minimum standards will be disqualified from further participationin this procurement.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         As set put in the pre-qualification questionnaire.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: WH/PS161/S4      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Notice on a buyer profile
            Notice number in OJEU: 2011/S 48 - 79217 of 08/03/2011
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 30/03/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 31/03/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 02/06/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 26/02/2020
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Wolverhampton:-Access-control-system./VP4866R8ST

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/VP4866R8ST
GO-2015227-PRO-6401538 TKR-2015227-PRO-6401537
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Wolverhampton Homes
      Hickman Avenue, Chillington Fields, Wolverhampton, WV1 2BY, United Kingdom
      Tel. +44 1902550474

      Body responsible for mediation procedures:
               Wolverhampton Homes
         Hickman Avenue, Chillington Fields, Wolverhampton, WV1 2BY, United Kingdom
         Tel. +44 1902550474

      VI.4.2)Lodging of appeals: Wolverhampton Homes will incorporate a minimumstandstill period of 10 working days at the point of receipt of notice of award by the unsuccessful bidders, inaccorodance with the Remedies Directive.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 27/02/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Wolverhampton City Council
      Civic Centre, Wolverhampton, United Kingdom