Woking Borough Council: Insurance for Leaseholder Properties (C3)

UK-Woking: Insurance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Woking Borough Council
             Civic Offices, Gloucester Square, Woking, GU21 6YL, United Kingdom
             Tel. +44 1483743491, Email: procurement@woking.gov.uk
             Main Address: https://www.woking.gov.uk
             NUTS Code: UKJ25
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Woking:-Insurance-services./WKAFN455R8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Insurance for Leaseholder Properties (C3)       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      66510000 - Insurance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Woking Borough Council (WBC) is seeking to procure Insurance cover for domestic leaseholder properties.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      66515200 - Property insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: Insurance cover for domestic leaseholder properties
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2022 / End: 31/03/2025       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract will run for three years with an option to extend for a further two years, making five years in total
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      This tender is open only to insurance companies and Managing General Agents regulated by the Financial Conduct Authority and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof. Insurance companies and MGA’s may provide terms through an intermediary /broker.
For the avoidance of doubt this competition does not include a requirement for insurance broking services and placement of coverage will be by Gallagher with the bidding Insurers/MGA and not via the introducing intermediary.
Evaluation will be undertaken as referred to within the ITT document    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Applicants are requested to provide with their letter of application details of their financial standing, including confirmation of company registration number and the company address.
Applicants may be asked for further information if the Authority feels it is necessary.
The financial assessment will be based upon a credit check and review of the supplied accounts in relation to the value of business for the Lot applied for.    
      Minimum level(s) of standards possibly required (if applicable) :       
      All bidders should hold a Standard & Poor's (or equivalent rating agency) rating of A- or better.
If you do not hold a financial rating from a rating agency, please provide your financial statements for the past two years for consideration of Woking Borough Council and their broker to confirm the following:
1) Turnover: A minimum turnover of 2x the anticipated minimum contract value
2) In addition, tenderers must have a positive net worth and must be authorised by the FCA to transact general insurance business in the UK. Tenderers transacting business in the UK on a passport recognised by the FCA are also eligible to bid.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Service providers shall be authorised to write the classes of insurance listed within EU member states subject to English law and jurisdiction of English Courts    
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession          
      Execution of the service is reserved to a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Financial Services and Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof, and associated obligations of the Financial Conduct Authority.
Insurers must be authorised to carry out business in the relevant class of insurance listed in II.1.4.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/01/2022 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 25/01/2022
         Time: 09:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority shall not be liable for any costs incurred by those applicants tendering for this contract.The contracting authority reserves the right to terminate the tendering exercise at any time without the award of a contract.
This procurement will be managed electronically via the Woking Borough Council procurement portal using https://delta-esourcing.com . To participate in this procurement, participants must first be registered on https://delta-esourcing.com. If you have not yet registered, please go online to https://delta-esourcing.com. You can then access the link to register. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com .
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Woking:-Insurance-services./WKAFN455R8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/WKAFN455R8
   VI.4) Procedures for review
   VI.4.1) Review body:
             Woking Borough Council
       Civic Offices, Gloucester Square, Woking, GU216YL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             Woking Borough Council
          Civic Offices, Gloucester Square, Woking, GU21 6YL, United Kingdom
          Tel. +44 1483743491
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/12/2021

Annex A