The Hillingdon Hospitals NHS Foundation Trust: Wireless Network Infrastructure

UK-Uxbridge: Wireless Application Protocol (WAP) services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Hillingdon Hospitals NHS Foundation Trust, RAS
      The Hillingdon Hospitals NHS Foundation Trust, Pield Heath Road, Uxbridge, UB8 3NN, United Kingdom
      Tel. +44 1895279896, Fax. +44 1895279434, Email: Andy.Carrey@thh.nhs.uk, URL: www.thh.nhs.uk, URL: http://thh.g2b.info/
      Contact: Andy Carrey, Attn: Andy Carrey

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Wireless Network Infrastructure
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKI23 - Outer London - West and North West         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Wireless Application Protocol (WAP) services. The Hillingdon Hospital NHS Foundation Trust is seeking a partner through whom we will procure a Wireless Network Infrastructure. The wireless network installation will take place in two stages:

Stage 1 - Upgrade/replacement of the existing NAC system
Stage2 - Installation of a Wireless LAN Infrastructure

Any proposed solution is required to integrate with the existing network infrastructure. A detailed breakdown of the configuration will be provided at the next stage of the tender process following a site wide survey currently being undertaken by the Trust. However an outline of the existing infrastructure is:

Collapsed core network design using Cisco 6509-E core switches
Fully switched LAN over 2 sites using a mixture of the following models of access layer switches:
Cisco 3750-X
Cisco 3750
Cisco 3750G
Cisco 3560
Cisco2960G
EIGRP Routing at the networks core (to be replaced as part of this procurement)
Out-of-band IPS monitoring of LAN traffic with Cisco IDSM-2 blades
Solar Winds Orion network management system

NAC System Upgrade

The Trust is currently using Cisco NAC version 4.7.2. In light of the expansion to the network the decision has been made to replace this system with a solution able to manage connections from the wired and wireless LAN’s.

The current deployment of the NAC system is as follows:

•   2x NAC Managers at Hillingdon Hospital
•   2x NAC servers at Hillingdon Hospital (1500 users licensed)
•   2x NAC Servers at Mount Vernon Hospital (500 users licensed)
•   1x NAC Server for VPN connections (inline, 100 users licensed)

The NAC replacement must meet the following requirements:

•   A single platform for management of devices connecting to the wired and wireless networks.
•   Full resiliency to all services
•   Ability to profile connected devices and enable/restrict access based on these results.
•   Ability to confirm up-to-date operating system and anti-virus software exists on a device and enable/restrict access based on compliance.
•   Ability to produce alerts and reports on connection activity.
•   Ability to act as an AAA server using RADUIS or TACACS+
•   Sufficient resources to manage connections (approximately 30 users) at a third site connected via Layer 3 links to Hillingdon and Mount Vernon Hospitals
•   Allow for expansion in terms of capacity and licensing as the network grows.

Wireless Network Requirements

The Hillingdon Hospital NHS Foundation Trust has commissioned a survey to determine the optimum placement for wireless access points. This piece of work is currently in progress and the resulting report will be disclosed to shortlisted applicants in the next round of the tender process.

The main driver for the network is to provide wireless access for devices inside the Trust. The provision of devices is not yet decided however it is likely that the following uses/device types will be enabled in the next 3 years:

•   Computers on Wheels – These will require access to thick and traffic-heavy applications such as PACS
•   Ipad/android tablets – for clinical use. Generally less traffic intensive applications
•   Mobile devices – a range of devices attaching to a guest network for web based services
•   Location based tracking
•   CCTV cameras and video recording equipment
•   Location based tracking services

The wireless solution proposed is expected to meet the following technical specification as a minimum:

•   Compliant with the 802.11n wireless networking standard with future detailed options and requirements for upgrading to 802.11ac.
•   Compliant with the 802.3af and 802.3at PoE standards. 802.3at is available at most Hillingdon Hospital data cabinets where Mount Vernon Hospital is mostly fitted with 802.3af capable switches.
•   Restricted to layer 3 traffic only between sites.
•   Capable of supporting location based tracking, either directly or by feeding data into a partnered system.
•   Offer provision for identifying, monitoring and managing threats to the wireless network.
•   Capable of operating on the 2.5ghz and 5ghz RF spectrums
•   Flexibility to expand and meet growing demands of the organisation.

Following this Expression of Interest stage, a formal, documented Pre-Qualification (PQQ) process will be undertaken. Potential suppliers are advised that as part of this PQQ they will be required to submit details of the functions within the solution they would envisage being used should they be taken beyond the PQQ stage. These will include but not limited to:

•   Management of the network
•   Features for the management of wireless key distribution and user access control
•   Features available to secure the wireless network against threats
•   Scalability for future developments and possible expansion
•   Resilience/fault tolerances measures built into the design
•   Connection authenticated with suitable Audit and accounting facilities within the system

The Trust advise readers that detail contained herein are advisory only. Much greater detail will be issued to those organisations taken through by means of an Invitation to Tender phase (ITT) following the outcome of an already commissioned site survey and discussion with potential partners identified post PQQ. Please note that inasmuch as this is a re-advertised opportunity, all potential providers identified as part of the previous exercise ARE required to re-register their interest.

With the support and advice of the selected partner, potential providers should also note that the implementation of the Wireless Network Infrastructure MUST be complete in sufficient time to enable a Stage 2 roll-out on or before 18th August 2014 – potential providers who cannot meet this time-line should not apply.
         
      II.1.6)Common Procurement Vocabulary:
         64212400 - Wireless Application Protocol (WAP) services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Stage 1 - Upgrade/replacement of the existing NAC system
Stage2 - Installation of a Wireless LAN Infrastructure

Any proposed solution is required to integrate with the existing network infrastructure. A detailed breakdown of the configuration will be provided at the next stage of the tender process following a site wide survey currently being undertaken by the Trust. However an outline of the existing infrastructure is:

Collapsed core network design using Cisco 6509-E core switches
Fully switched LAN over 2 sites using a mixture of the following models of access layer switches:
Cisco 3750-X
Cisco 3750
Cisco 3750G
Cisco 3560
Cisco2960G
EIGRP Routing at the networks core (to be replaced as part of this procurement)
Out-of-band IPS monitoring of LAN traffic with Cisco IDSM-2 blades
Solar Winds Orion network management system

NAC System Upgrade

The Trust is currently using Cisco NAC version 4.7.2. In light of the expansion to the network the decision has been made to replace this system with a solution able to manage connections from the wired and wireless LAN’s.

The current deployment of the NAC system is as follows:

•   2x NAC Managers at Hillingdon Hospital
•   2x NAC servers at Hillingdon Hospital (1500 users licensed)
•   2x NAC Servers at Mount Vernon Hospital (500 users licensed)
•   1x NAC Server for VPN connections (inline, 100 users licensed)

The NAC replacement must meet the following requirements:

•   A single platform for management of devices connecting to the wired and wireless networks.
•   Full resiliency to all services
•   Ability to profile connected devices and enable/restrict access based on these results.
•   Ability to confirm up-to-date operating system and anti-virus software exists on a device and enable/restrict access based on compliance.
•   Ability to produce alerts and reports on connection activity.
•   Ability to act as an AAA server using RADUIS or TACACS+
•   Sufficient resources to manage connections (approximately 30 users) at a third site connected via Layer 3 links to Hillingdon and Mount Vernon Hospitals
•   Allow for expansion in terms of capacity and licensing as the network grows.

Wireless Network Requirements

The Hillingdon Hospital NHS Foundation Trust has commissioned a survey to determine the optimum placement for wireless access points. This piece of work is currently in progress and the resulting report will be disclosed to shortlisted applicants in the next round of the tender process.

The main driver for the network is to provide wireless access for devices inside the Trust. The provision of devices is not yet decided however it is likely that the following uses/device types will be enabled in the next 3 years:

•   Computers on Wheels – These will require access to thick and traffic-heavy applications such as PACS
•   Ipad/android tablets – for clinical use. Generally less traffic intensive applications
•   Mobile devices – a range of devices attaching to a guest network for web based services
•   Location based tracking
•   CCTV cameras and video recording equipment
•   Location based tracking services

The wireless solution proposed is expected to meet the following technical specification as a minimum:

•   Compliant with the 802.11n wireless networking standard with future detailed options and requirements for upgrading to 802.11ac.
•   Compliant with the 802.3af and 802.3at PoE standards. 802.3at is available at most Hillingdon Hospital data cabinets where Mount Vernon Hospital is mostly fitted with 802.3af capable switches.
•   Restricted to layer 3 traffic only between sites.
•   Capable of supporting location based tracking, either directly or by feeding data into a partnered system.
•   Offer provision for identifying, monitoring and managing threats to the wireless network.
•   Capable of operating on the 2.5ghz and 5ghz RF spectrums
•   Flexibility to expand and meet growing demands of the organisation      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 13/02/2014
         Completion: 18/08/2014

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Past experience of installing a similar sized Infrastructure within a medical environment.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Competitive Dialogue
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         Top Scores obtained through Pre Qualificaion Questionnaire (issued after this Expression of Interest Phase)      
      IV.1.3)Reduction of the number of operators during the negotiation or dialogue: No    
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: T/Hill/128      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 19/01/2014
      Time-limit for receipt of requests for documents or for accessing documents: 23:59
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 05/02/2014
         Time: 23:59      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 12/02/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Uxbridge:-Wireless-Application-Protocol-%28WAP%29-services./699U6KT8W8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/699U6KT8W8
GO-201416-PRO-5370615 TKR-201416-PRO-5370614
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      The Hillingdon Hospital NHS Trust
      The Furze, Uxbridge, UB8 3NN, United Kingdom
      Tel. +44 1895279896

      Body responsible for mediation procedures:
               The Hillingdon Hospital NHS Trust
         The Furze, Uxbridge, UB8 3NN, United Kingdom
         Tel. +44 1895279896

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            The Hillingdon Hospital NHS Trust
      The Furze, Uxbridge, UB8 3NN, United Kingdom
      Tel. +44 1895279896

   VI.5) Date Of Dispatch Of This Notice: 06/01/2014

ANNEX A