Thurrock Council: Provision of Lift Servicing, Maintenance and Refurbishment Services

UK-Thurrock: Lift-maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Thurrock Council
      New Road, Thurrock, RM17 6SL, United Kingdom
      Tel. +44 1375652243, Email: procurement@thurrock.gov.uk, URL: http://www.thurrock.gov.uk
      Attn: Kiri Mason
      Electronic Access URL: https://www.delta-esourcing.com/respond/QBVVXJ28Q9
      Electronic Submission URL: https://www.delta-esourcing.com/respond/QBVVXJ28Q9

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Lift Servicing, Maintenance and Refurbishment Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKH32 - Thurrock         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Lift-maintenance services. Repair and maintenance services. Parts of lifts. Lifts. Lift installation work. Thurrock Council wishes to appoint an experienced service provider for the provision of servicing, maintenance and refurbishment services to passenger lifts within the Council’s housing stock with the option to include corporate buildings. The council have approximately 50 lifts within its housing stock and 13 lifts within corporate buildings. The resulting contract will cover the general needs housing, sheltered and supported housing owned by the Council, which includes dwellings of various types consisting of: flats maisonettes, tower blocks (including leaseholder properties) and sheltered housing schemes.The spend associated with refurbishment is related to year one only, the future refurbishment programme will be dependent on priority and allocated budgets per annum for both housing and corporate properties. The successful service provider will be required to provide the following services in relation to lift servicing, maintenance and refurbishment;- routine serving and maintenance;- repair and breakdown service in line with the Council’s service levels;- repairs identified following independent inspections by the insurance company;- pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be wornbeyond adequate adjustment;- validation of current asset register and on-going record keeping including current inspections, next inspectionsand ‘extended service’ inspections etc., this information will remain the property of the Council; and- lift refurbishment and/or lift replacements as required.The contract will be let on an initial three year term with the option in year three to extend for a further two yearsin any combination.
         
      II.1.6)Common Procurement Vocabulary:
         50750000 - Lift-maintenance services.
         
         50000000 - Repair and maintenance services.
         
         42419510 - Parts of lifts.
         
         42416100 - Lifts.
         
         45313100 - Lift installation work.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Minimum value is based on three years annual spend for housing - servicing, maintenance and approved budget year 1 refurbishment. Maximum value is based on five years estimated annual spend housing and corporate buildings for servicing, maintenance and refurbishment. The spend associated with refurbishment is EN Standard form 02 - Contract notice 5 / 16 related to housing for year one only, the future refurbishment programme for housing and corporate properties will be dependent on priority and allocated budgets per annum.                  
         Estimated value excluding VAT:
         Range between: 788,500 and 6,130,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Performance bonds, warranties, deposits and/or parent company guarantees may be required.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details of the financing conditions and payment arrangements will be set out in the Contract documentation andthe Invitation to Tender.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to providean undertaking that each company shall be jointly and severally responsible for the due performance of thecontract entered into with Thurrock Council.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts Regulations 2006 (as amended) shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Thurrock Council to establish that the aforementioned criteria does not apply to them. The successful operator will be required to actively participate in working collaborativelywith Thurrock Council to promote continuous improvement and in the achievement of social, employment and environmental policy objectives. Accordingly, contract performance conditions may be included in the Contract documents.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the pre qualification questionnaire. The pre qualification questionnaire must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this contract notice.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the pre qualification questionnaire. The pre qualification questionnaire must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this contract notice.         
         Minimum Level(s) of standards possibly required:
         Please refer to the pre qualification documentation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         The information and formalities set-out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the pre qualification questionnaire. The pre qualification questionnaire must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this contract notice.         
         Minimum Level(s) of standards possibly required:
         Please refer to the pre qualification documentation.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PS/2015/931      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 23/03/2015
      Time-limit for receipt of requests for documents or for accessing documents: 17:00      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 30/03/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 17/04/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Thurrock:-Lift-maintenance-services./QBVVXJ28Q9

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/QBVVXJ28Q9
GO-2015225-PRO-6394418 TKR-2015225-PRO-6394417
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Thurrock Council will incorporate a standstill period at the point at which information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contractis entered into. The Public Contracts Regulations 2006 (SI2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 25/02/2015

ANNEX A