2buy2: Provision of Watercourse Maintenance Services to Swale and Ure Drainage Board

UK-Thirsk: Agricultural, forestry, horticultural, aquacultural and apicultural services.
Section I: Contracting Authority
      I.1) Name and addresses
             Swale and Ure Drainage Board
             Thirsk Rural Business Centre, Blakey Lane, Thirsk, YO7 3AB, United Kingdom
             Tel. +44 3333201015, Email: Roger.Smith@jbaconsulting.com
             Contact: Roger Smith
             Main Address: https://www.sandudb.gov.uk/, Address of the buyer profile: https://www.sandudb.gov.uk/
             NUTS Code: UKE2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Drainage Authority
      I.5) Main activity
            Environment

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Provision of Watercourse Maintenance Services to Swale and Ure Drainage Board       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Swale and Ure Drainage Board are inviting tenders for the provision of Watercourse Maintenance Services. Services Include, but not limited to:-
•Flail Mowing – grass, weeds and other growths
•De-weeding – of grass, weeds and other growths
•De-silting – of gravel, silt and weed growth.
•Reporting and recording
•Piling – Installation of timber toe piling and boarding
•Brashing – Removal of tree/bush/hedge/ overgrowth
•Hand labour
Services are to be delivered in the Swale and Ure Drainage Board authority district, predominantly North Yorkshire. Further information is available in the Tender documents which can be accessed at: www.delta-esourcing.com. Requirements are separated into two discreet lots. Tenders are invited for one or both lots. The deadline for the submission of tenders is 12noon 13 September 2021.       
      II.1.5) Estimated total value:
      Value excluding VAT: 3,100,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Swale and Ure DB will award each lot independently based on the evaluation criteria for each lot.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Provision of Watercourse Maintenance Services to North District       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKE2 North Yorkshire
      
      II.2.4) Description of procurement: Lot 1 (North) - denotes the land within the district in the area between Catterick, Boroughbridge and Ingleby Cross, In any given financial year a total of 100-120Km of maintenance will be conducted across the lot.
The works comprise maintenance of the ordinary watercourses in the current year’s maintenance scheme confirmed by the Board, Routine works consist of;
•Flail Mowing - grass, weeds and other growths from both batters.
•De-weeding - of grass, weeds and other growths from the bed of the drain.
•De-silting - of gravel, silt and weed growth from the bed of the drain as a result of an accumulation of gravel or silt (when specified)
•Reporting and recording by photograph bank stability, structure problems and internal culvert/ bridge blockages to the Engineer or Asset Manager.
•Bank stabilisation by regrading, piling or willow spiling techniques.
•Brashing - Removal of tree/bush/hedge overgrowth growing within the profile and section of the watercourse affecting the flow or access to other maintenance operations.
•Removal of mature trees, cutting and stacking on site or burning as agreed with the landowner.
•Hand labour or special machinery - to implement any parts of above items 1-6 due to lack of standard machine access.
•Inspection of fixed assets (Pumping Station, screens, flood valves etc.)
At any visit to a watercourse or reach of a watercourse only the works necessary to bring the channel and banks into satisfactory condition to allow passage of flows is to be executed. Particular care should be taken to avoid over-deepening of channels and undermining of the banks. Works carried out should be catalogued with photographic evidence.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,900,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: The work content is the seasonal maintenance of the Board’s watercourses commencing from April 2022 until March 2027. The board reserves the right to extend either Lot for a further two periods of 3 years plus 2 years subject to satisfactory performance in accordance with the Key Performance Indicators and ongoing requirements.
The board reserves the right to re-tender either Lot after the initial 5 year period. No guarantee of contract extension is offered.
The maximum period of contract will be 120 months as detailed in the specification subject to timescales submitted as part of this tender. It is anticipated that the contract shall commence April 2022.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Provision of Watercourse Maintenance Services to South District       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKE2 North Yorkshire
      
      II.2.4) Description of procurement: Lot 2 (South) - denotes the land within the IDB district between Knaresborough, Boroughbridge and Kirk Hammerton, In any given Financial year a total of 50-60Km of maintenance works will be undertaken within the area.
The works comprise maintenance of the ordinary watercourses in the current year’s maintenance scheme confirmed by the Board, Routine works consist of;
•Flail Mowing - grass, weeds and other growths from both batters.
•De-weeding - of grass, weeds and other growths from the bed of the drain.
•De-silting - of gravel, silt and weed growth from the bed of the drain as a result of an accumulation of gravel or silt (when specified)
•Reporting and recording by photograph bank stability, structure problems and internal culvert/ bridge blockages to the Engineer or Asset Manager.
•Bank stabilisation by regrading, piling or willow spiling techniques.
•Brashing - Removal of tree/bush/hedge overgrowth growing within the profile and section of the watercourse affecting the flow or access to other maintenance operations.
•Removal of mature trees, cutting and stacking on site or burning as agreed with the landowner.
•Hand labour or special machinery - to implement any parts of above items 1-6 due to lack of standard machine access.
•Inspection of fixed assets (Pumping Station, screens, flood valves etc.)
At any visit to a watercourse or reach of a watercourse only the works necessary to bring the channel and banks into satisfactory condition to allow passage of flows is to be executed. Particular care should be taken to avoid over-deepening of channels and undermining of the banks. Works carried out should be catalogued with photographic evidence.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,200,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: The work content is the seasonal maintenance of the Board’s watercourses commencing from April 2022 until March 2027. The board reserves the right to extend either Lot for a further two periods of 3 years plus 2 years subject to satisfactory performance in accordance with the Key Performance Indicators and ongoing requirements.
The board reserves the right to re-tender either Lot after the initial 5 year period. No guarantee of contract extension is offered.
The maximum period of contract will be 120 months as detailed in the specification subject to timescales submitted as part of this tender. It is anticipated that the contract shall commence April 2022.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As stated in the Tender Documents    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As stated in the Tender Documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/09/2021 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 31/12/2021
      
      IV.2.7) Conditions for opening of tenders:
         Date: 13/09/2021
         Time: 15:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Thirsk:-Agricultural%2C-forestry%2C-horticultural%2C-aquacultural-and-apicultural-services./36C9J7P4X3

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/36C9J7P4X3
   VI.4) Procedures for review
   VI.4.1) Review body:
             Swale and Ure Drainage Board
       Thirsk Rural Business Centre, Blakey Lane, Thirsk, YO7 3AB, United Kingdom
       Internet address: https://www.sandudb.gov.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 10/08/2021

Annex A