Telford & Wrekin Council: Accommodation and Support

UK-Telford: Social work services with accommodation.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Telford & Wrekin Council
      Darby House, Lawn Central, Telford, TF3 4JA, United Kingdom
      Tel. +44 1952383998, Fax. +44 01952383998, Email: carol.york@telford.gov.uk, URL: www.telford.gov.uk, URL: www.telford.gov.uk
      Contact: Contracts and Commissioning, Attn: Carol York - Please access documents via Delta access code: 784N25JBN5

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Accommodation and Support
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 25

         Region Codes: UKG21 - Telford and Wrekin         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Social work services with accommodation. This opportunity is being procured under PCR 2015 Regulation 74 'Light Touch Regime' using an open tender procedure.

In a Short Term Supported Accommodation service a service user will receive:

-Accommodation (funded by the Service User or through Housing Benefit/Public funds for under 18 year olds) provided by a Landlord who may or may not be the Support Provider.

-Intensive Housing Management (funded by Service User or through Housing Benefit/ Public funds for under 18 year olds) provided by the Landlord who may or may not be the Support Provider

-Support (funded by the Service User or through this Short Term Supported Accommodation contract/ Public funds for under 18 year olds)

All of the above are delivered by the Landlord of the Accommodation and/or Support Provider, with the aim of supporting the service user to establish independence and move on from the Short Term Supported Accommodation Service.

This contract is for the availability of the Accommodation and the delivery and funding of the Support Service that people receive in Short Term Supported Accommodation.

The service is for a high quality personally tailored Short Term Supported Accommodation service to be delivered to those Service Users most in need across Telford and Wrekin who have an accommodation and support need.

Support is of a preventative nature with the aim of helping Service Users to establish independence, move on to general needs accommodation and lead fulfilling and independent lives.

The Contract will cover the entire geographical area of Telford & Wrekin.

The Contract will cover all client groups with the aim of delivering tailored services to meet individual need.

Information illustrating the existing provision of these services is included in the tender documentation as Appendix 6 Current Service Provision

This contract will be to secure provision of the maximum possible number of hours for a cost envelope of £440k or less.

Bidders will be evaluated on:

-The quality of the proposal;

-The capacity they can offer in terms of matching as closely as possible the number of units of appropriate quality accommodation available;

-Delilvering the maximum possible number of Service User support hours that will be delivered across the units of accommodation;

-Providing the required geographical spread of Service;

-Being able to meet the needs of a variety of Service Users

The appointed Bidder will be required to use the accommodation and support flexibly in order to best meet the individual accommodation and support needs of the Service Users.

The Council will accept bids from a Lead Provider who may hold sub-contracts with other Providers in order to deliver the specified service.
         
      II.1.6)Common Procurement Vocabulary:
         85311000 - Social work services with accommodation.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      3 years plus 1 plus 1. If options are taken then this is a 5 year contract.                  
         Estimated value excluding VAT:
         Range between: 3,500,000 and 6,500,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: plus 1 and plus 1 subject to performance and mutual agreement       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 48 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As described in the ITT documents
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As described in the ITT documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As described in the ITT documents
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As described in the ITT documents      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As described in the ITT documents         
         Minimum Level(s) of standards possibly required:
         As described in the ITT documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As described in the ITT documents         
         Minimum Level(s) of standards possibly required:
         As described in the ITT documents      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Stage 1 Written Submission; - 100
            Transition and Implementation - 20
            Quality and Service Delivery - 40
            Whole life Cost - 40
            Stage 2 for the top 3 scoring shortlisted participants - 100
            Presentation - 50
            Site Visits - 50
            Summary Criteria; - 100
            Written Submission - 50
            Presentation and Site Visits - 50

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: TWC STSA 2015      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 02/06/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/06/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Until: 2015-10-01 00:00:00.0
      
      IV.3.8)Conditions for opening tenders
         Date: 03/06/2015
         Time: 12:00
         Place:
         Democratic Services, Addenbrooke House, Ironmasters Way, Telford, Shropshire, TF3 4NT
         Persons authorised to be present at the opening of tenders: Yes
            Democratic Service Officers


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 48 months
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: This opportunity is being procured under PCR 2015 Regulation 74 'Light Touch Regime' using an open tender procedure.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Suppliers must read through this set of instructions and follow the process to access, correspond and respond to this opportunity.
If you experience any difficulties at any time during the tender process please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 784N25JBN5 . Please ensure you follow any instruction provided to you here.

Communication will only be accepted via ‘email the buyer’ through the tender box. . Written replies will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via the delta email system.

The deadline for submitting your response(s) is Wednesday 03.06.15 at 12noon. Your ITT must be completed and submitted electronically by using the tender box through www.delta-esourcing.com

Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Social-work-services-with-accommodation./784N25JBN5

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/784N25JBN5
GO-2015429-PRO-6560078 TKR-2015429-PRO-6560077
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Telford & Wrekin Council
      Ironmasters Way, Telford, TF3 4NT, United Kingdom
      Tel. +44 1952383200, URL: www.telford.gov.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Telford & Wrekin Council
      Borough of Telford & Wrekin, Civic Offices, Addenbrooke House, Telford, TF3 4NT, United Kingdom
      Tel. +44 1952383244

   VI.5) Date Of Dispatch Of This Notice: 29/04/2015

ANNEX A