RIVA Partnership Ltd: Carshalton Boys sports College & Sutton Grammar School - Cleaning Tender

UK-Surrey: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Carshalton Boys Sports College
             Winchcombe Road,, Carshalton,, Surrey, SM5 1RW, United Kingdom
             Tel. +44 1252977017, Email: tenders@rivapartnership.co.uk
             Contact: RIVA Partnership
             Main Address: https://www.carshaltonboys.org/, Address of the buyer profile: https://www.carshaltonboys.org/
             NUTS Code: UKI63
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./98689QYSRH
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Carshalton Boys sports College & Sutton Grammar School - Cleaning Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful supplier is required to provide excellent cleaning services to Carshalton Boys Sports College, a popular, oversubscribed 11-19 comprehensive school offering places to students of all aptitudes and abilities and to Sutton Grammar School, a thriving selective state school .       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,789,430       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      
      II.2.4) Description of procurement: Carshalton Boys Sports College is a popular, oversubscribed 11-19 comprehensive school offering places to students of all aptitudes and abilities. Our students make exceptional progress and their academic attainment is outstanding. While these are important we also understand that the development of the whole child is crucial and this is a major emphasis in our school. We ensure that our students take PRIDE in everything they do whilst developing the skills and attributes that prepare them for all aspects of their lives. Further information can be obtained here: https://www.carshaltonboys.org. Sutton Grammar School, a thriving selective state school for 150 boys per year. Other students join the school in the Sixth Form; each year, we plan to take about fifty extra students (males or females) into Year 12. Our dedicated staff and inclusive environment nurture well-rounded, confident individuals with excellent academic results. We balance a robust curriculum with extracurricular programs, focusing on personal growth. Students thrive within this close-knit, caring community, which instils pride in them and their parents. Further information can be obtained here: https://www.suttongrammar.sutton.sch.uk/
Tender information: The successful tenderer will be required to provide cleaning services to both schools. The contract term being tendered is for three years, 1st September 2025 – 31st July 2028. There is an option for a further extension period for up to two additional years to 31st July 2030. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the Schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. Both schools are keen to secure a high quality cleaning service whereby their students are able to enjoy excellence in education, supported by excellently kept facilities. The schools expect both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The schools are also proud of their ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The schools are not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to their students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. Both schools seek a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

The annual value of the current contract is: Carshalton Boys: £220,000 (the total cost of cleaning per annum for the last contract year)
Sutton Grammar: £137,886 (the total cost of cleaning and day janitor per annum for the last contract year) Therefore the value of this contract is £1,789,430 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years). The contract shall be a fixed price contract with invoices raised monthly to the school.

Additional requirements and information:
•The Schools have a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million
•There are not incumbent cleaning staff currently within the Local Government Pension Scheme at either school
•Both Schools cleaning services are currently contracted to DB Services.
•Please note that whilst the schools may choose the same provider as a result of this tender process, each school reserves the right to take its own contract appointment decision and each school will enter into its own contract with the successful contractor
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,789,430       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2025 / End: 31/08/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less that 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/98689QYSRH       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 17/01/2025 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority reserves the right not to appoint as a result of this tender process and/or to cancel this tender process at any time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./98689QYSRH

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/98689QYSRH
   VI.4) Procedures for review
   VI.4.1) Review body:
             Carshalton Boys Sports College
       Winchcombe Road,, Carshalton,, Surrey,, SM5 1RW, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 13/12/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Sutton Grammar School
       Manor Lane, Sutton, SM1 4AS, United Kingdom
       Tel. +44 1252977017, Email: tenders@rivapartnership.co.uk
       Contact: Riva Partnership
       Main Address: https://www.suttongrammar.sutton.sch.uk/, Address of the buyer profile: https://www.suttongrammar.sutton.sch.uk/
       NUTS Code: UKI63