Gentoo Group Ltd: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance

Gentoo Group Ltd is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
Notice type:	Contract Notice
Authority:	Gentoo Group Ltd
Nature of contract:	Services
Procedure:	Open
Short Description:	Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
Published:	05/02/2021 10:22

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Sunderland: Repair and maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Gentoo Group Ltd
             Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
             Tel. +44 1915255186, Email: david.major@gentoogroup.com
             Contact: David Major
             Main Address: http://www.gentoogroup.com
             NUTS Code: UKC23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./6TDH24J563
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/6TDH24J563 to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Housing association
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
      Reference Number: PRAS094
      II.1.2) Main CPV Code:
      50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
      II.1.5) Estimated total value:
      Value excluding VAT: 1,480,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1 and 2

II.2) Description
II.2) Description Lot No. 1

      II.2.1) Title: Lift Maintenance and Associated Works
      Lot No: 1
      II.2.2) Additional CPV codes:
      50750000 - Lift-maintenance services.

      II.2.3) Place of performance:
      UKC23 Sunderland

      II.2.4) Description of procurement: Lift Maintenance and Associated Works
      II.2.5) Award criteria:
            Criteria below

            Cost criterion - Name: Quality / Weighting: 55
            Cost criterion - Name: Price / Weighting: 40
            Cost criterion - Name: Social Value Commitment / Weighting: 5

      II.2.6) Estimated value:
      Value excluding VAT: 720,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: A further 2 one year contract extensions may be allowed

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided
II.2) Description Lot No. 2

      II.2.1) Title: Fixed Mechanical Equipment Maintenance
      Lot No: 2
      II.2.2) Additional CPV codes:
      44115600 - Stairlifts.

      II.2.3) Place of performance:
      UKC23 Sunderland

      II.2.4) Description of procurement: Lot 2 includes maintenance of some bath lifts and through-floor lifts as well as stairlifts.
      II.2.5) Award criteria:
            Criteria below

            Cost criterion - Name: Quality / Weighting: 55
            Cost criterion - Name: Price / Weighting: 40
            Cost criterion - Name: Social Value Commitment / Weighting: 5

      II.2.6) Estimated value:
      Value excluding VAT: 760,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: Additional 2 one year extensions may be allowed

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided
II.2) Description Lot No. 3

      II.2.1) Title: Combination of Lots 1 and 2
      Lot No: 3
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.

      II.2.3) Place of performance:
      UKC23 Sunderland

      II.2.4) Description of procurement: Combination of Lots 1 and 2
      II.2.5) Award criteria:
            Criteria below

            Cost criterion - Name: Price / Weighting: 55
            Cost criterion - Name: Quality / Weighting: 45
            Cost criterion - Name: Social Value / Weighting: 5

      II.2.6) Estimated value:
      Value excluding VAT: 370,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: Yes
      Description of renewals: Additional 2 one year extensions may be allowed

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 08/03/2021 Time: 16:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4

      IV.2.7) Conditions for opening of tenders:
         Date: 08/03/2021
         Time: 16:00
         Place:
         Emperor House, Sunderland


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: Minimum of 4 years from contract start date
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Please allow sufficient time to upload documents prior to the closing date of the tenderbox.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./6TDH24J563

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6TDH24J563
   VI.4) Procedures for review
   VI.4.1) Review body:
             Gentoo Group Ltd
       http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: http://www.gentoogroup.com
   VI.4.2) Body responsible for mediation procedures:
             Gentoo Group Ltd
          http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Gentoo Group Ltd
       http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: http://www.gentoogroup.com
   VI.5) Date Of Dispatch Of This Notice: 05/02/2021

Annex A

View any Notice Addenda

Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance

UK-Sunderland: Repair and maintenance services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255186, Email: david.major@gentoogroup.com
       Contact: David Major
       Main Address: http://www.gentoogroup.com
       NUTS Code: UKC23

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance      Reference number: PRAS094
   II.1.2) Main CPV code:
      50000000 - Repair and maintenance services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 25/02/2021

VI.6) Original notice reference:

   Notice Reference:    2021 - 268160
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 05/02/2021

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.2
         Place of text to be modified: Not provided
         Instead of:
         Date: 08/03/2021
         Local Time: 16:00
         Read:
         Date: 15/03/2021
         Local Time: 16:00

      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: IV.2.7
         Place of text to be modified: Not provided
         Instead of:
         Date: 08/03/2021
         Local Time: 16:00
         Read:
         Date: 15/03/2021
         Local Time: 16:00

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Please allow sufficient time to upload documents prior to the closing date of the tenderbox.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./6TDH24J563

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6TDH24J563

View Award Notice

UK-Sunderland: Repair and maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915252787, Email: joshua.clark@gentoogroup.com
       Contact: Joshua Clark
       Main Address: http://www.gentoogroup.com
       NUTS Code: UKC23

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Housing association

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance
      Reference number: PRAS094

      II.1.2) Main CPV code:
         50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Lift Maintenance and Associated Works and Fixed Mechanical Equipment Maintenance

      II.1.6) Information about lots
         This contract is divided into lots: Yes

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,480,000

         Currency:GBP

   II.2) Description (lot no. 1)


      II.2.1) Title:Lift Maintenance and Associated Works
      Lot No:1

      II.2.2) Additional CPV code(s):
            50750000 - Lift-maintenance services.

      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland

      Main site or place of performance:
      Sunderland


      II.2.4) Description of the procurement: Lift Maintenance and Associated Works

      II.2.5) Award criteria:

      Cost criterion - Name: Quality / Weighting: 55
      Cost criterion - Name: Price / Weighting: 40
      Cost criterion - Name: Social Value Commitment / Weighting: 5


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)


      II.2.1) Title:Fixed Mechanical Equipment Maintenance
      Lot No:2

      II.2.2) Additional CPV code(s):
            44115600 - Stairlifts.

      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland

      Main site or place of performance:
      Sunderland


      II.2.4) Description of the procurement: Lot 2 includes maintenance of some bath lifts and through-floor lifts as well as stairlifts.

      II.2.5) Award criteria:

      Cost criterion - Name: Quality / Weighting: 55
      Cost criterion - Name: Price / Weighting: 40
      Cost criterion - Name: Social Value Commitment / Weighting: 5


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)


      II.2.1) Title:Combination of Lots 1 and 2
      Lot No:3

      II.2.2) Additional CPV code(s):
            50000000 - Repair and maintenance services.

      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland

      Main site or place of performance:
      Sunderland


      II.2.4) Description of the procurement: Combination of Lots 1 and 2

      II.2.5) Award criteria:

      Cost criterion - Name: Price / Weighting: 55
      Cost criterion - Name: Quality / Weighting: 45
      Cost criterion - Name: Social Value / Weighting: 5


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-002346



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: 1
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/06/2021

      V.2.2) Information about tenders
         Number of tenders received: 11
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             RJ Lift Services Limited, 02771066
             Unit 1 Galveston Grove, Stoke on Trent, ST4 3PE, United Kingdom
             NUTS Code: UKG23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 664,564
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: Not Provided
   Lot Number: 2
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/06/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             TK Access Solutions Limited, 01166449
             Unit E3 Eagle Court, Stockton on Tees, TS17 0PT, United Kingdom
             NUTS Code: UKC11
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 624,520
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.3)

   Contract No: Not Provided
   Lot Number: 3
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
         No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Please allow sufficient time to upload documents prior to the closing date of the tenderbox.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=602913332

   VI.4) Procedures for review

      VI.4.1) Review body
          Gentoo Group Ltd
          http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com

      VI.4.2) Body responsible for mediation procedures
          Gentoo Group Ltd
          http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Gentoo Group Ltd
          http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com

   VI.5) Date of dispatch of this notice: 16/06/2021