Gentoo Group Ltd: Tender for LIft Maintenance and Associated Works

Gentoo Group Ltd is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Tender for LIft Maintenance and Associated Works
Notice type:	Contract Notice
Authority:	Gentoo Group Ltd
Nature of contract:	Services
Procedure:	Open
Short Description:	Lift Maintenance and Associated Works
Published:	19/06/2015 15:33

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Sunderland: Lift-maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: joanne.gray@gentoogroup.com, URL: www.gentoogroup.com, URL: www.gentoogroup.com
      Contact: joanne Gray, Attn: Joanne Gray

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Other: Housing

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Tender for LIft Maintenance and Associated Works
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
         Service Category: 1

         Region Codes: UKC23 - Sunderland
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:Not Provided

      II.1.5)Short description of the contract or purchase:
      Lift-maintenance services. Lift Maintenance and Associated Works

      II.1.6)Common Procurement Vocabulary:
         50750000 - Lift-maintenance services.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Detailed within the tender documents.

      II.2.2)Options: Not Provided
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
      Not Provided
   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      None at this stage

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As detailed within the tender document
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:
         Not Provided

      III.2.3)Technical capacity
         Technical capacity - means of proof required
         Not Provided
      III.2.4)Information about reserved contracts: Not Provided
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Financial - 60
            Method of Working - 25
            Employment and Skills ( Work and Learning ) - 5
            Equality & Diversity - 5
            Environmental - 5

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 20/07/2015
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No

      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 27/07/2015
         Time: 16:00
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 4

      IV.3.8)Conditions for opening tenders
         Persons authorised to be present at the opening of tenders: Yes
            Within the Head Office of Gentoo Group,
Date and time to be as soon as practical after the closing date for receipt of tenders.

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The closing date for receipt of tenders is 27th July 2015. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Lift-maintenance-services./2R774W995D

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2R774W995D
GO-2015619-PRO-6699224 TKR-2015619-PRO-6699223

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com

      Body responsible for mediation procedures:
               Gentoo Group Ltd
         Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
         Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup,com

   VI.5) Date Of Dispatch Of This Notice: 19/06/2015

ANNEX A

View any Notice Addenda

UK-Sunderland: Lift-maintenance services.

UK-Sunderland: Lift-maintenance services.

This notice is covered by: Directive 2014/24/EU
Section I: Contracting authority/entity

I.1) Name and addresses
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: joanne.gray@gentoogroup.com
       Contact: joanne Gray
       Main Address: https://www.gentoogroup.com, Address of the buyer profile: https://www.gentoogroup.com
       NUTS Code: UKC23

Section II: Object

II.1) Scope of the procurement

   II.1.1) Title: Tender for LIft Maintenance and Associated Works
      Reference number: Not Provided

   II.1.2) Main CPV code:
      50750000 - Lift-maintenance services.

   II.1.3) Type of contract: SERVICES

II.2) Description

   II.2.1) Title: Not Provided
   Lot No: Not Provided

   II.2.2) Additional CPV codes:
      50750000 - Lift-maintenance services.


   II.2.3) Place of performance:
      UKC23 Sunderland


   II.2.4) Description of the procurement at the time of conclusion of the contract:
    Not Provided

   II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
         Duration in months: 60
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided

   II.2.13) Information about European Union funds:
   The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.2) Administrative information

   IV.2.1) Contract award notice concerning this contract
   Notice number in OJ S: 2015/S 119 - 217912

Section V: Award of contract/concession

Contract No: 0   Lot No: 0   Title: Lift Maintenance
V.2) Award of contract/concession

   V.2.1) Date of conclusion of the contract/concession award decision: 22/09/2015

   V.2.2) Information about tenders
   The contract has been awarded to a group of economic operators: No

   V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Otis Limited, 00147366
          19a Follingsby Park, Chubb Fire & Security Building, Gateshead, NE10 8YX, United Kingdom
          Email: claire.wheelwright@otis.com
          NUTS Code: UKC23
   The contractor/concessionaire is an SME: Yes

   V.2.4) Information on value of the contract/lot/concession:
   Total value of the procurement: 391,840
   Currency: GBP

Section VI: Complementary Information

   VI.3) Additional Information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The closing date for receipt of tenders is 27th July 2015. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=500355044

   VI.4) Procedures for review

      VI.4.1) Review Body
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: https://www.gentoogroup.com

      V1.4.2) Body responsible for mediation procedures:
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: https://www.gentoogroup.com

      VI.4.3) Review procedure
         Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com

   VI.5) Date of dispatch of this notice: 13/08/2020

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

   VII.1.1) Main CPV code:
      50750000 - Lift-maintenance services.


   VII.1.2) Additional CPV code(s)
      Not Provided

   VII.1.3) Place of performance:
      UKC23 Sunderland


   VII.1.4) Description of the procurement:
    Lift maintenance and associated works

   VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession:
               Start: 01/10/2020 / End: 31/03/2021

      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided       .

   VII.1.6) Information on value of the contract/lot/concession
   Total value of the contract/lot/concession: 40,000
   Currency: GBP

   The contract has been awarded to a group of economic operators: No
   VII.1.7) Name and address of the contractor/concessionaire, No. 1:
          Otis, 147366
          Chiswick Park Building 5 Ground Floor, London, United Kingdom
          NUTS Code: UKI
   The contractor/concessionaire is an SME: Yes


VII.2) Information about modifications

   VII.2.1) Description of the modifications:
    Lift maintenance and associated works - short extension to contract which will also allow a full review of our specification prior to going back out to the market later in the year.

   VII.2.2) Reasons for modification:
         Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)

   Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
    Members of the procurement team have been responsible for purchasing PPE and recovery plan materials to allow area offices and depots to re-open and continue to ensure any repairs and maintenance to any group properties can be completed in a safe working manner to both the tenant and member of staff

   VII.2.3) Increase in price
   Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in
   the case of Directive 2014/23/EU, average inflation in the Member State concerned)
   Value excluding VAT: 40,000
   Currency: GBP

   Total contract value after the modifications:
   Value excluding VAT: 440,000
   Currency: GBP

View Award Notice

UK-Sunderland: Lift-maintenance services.

Section I: Contracting Authority
   Title: UK-Sunderland: Lift-maintenance services.
   I.1)Name, Addresses and Contact Point(s):
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: joanne.gray@gentoogroup.com, URL: www.gentoogroup.com, URL: www.gentoogroup.com
      Contact: joanne Gray, Attn: Joanne Gray

   I.2)Type of the contracting authority:
      Other: Housing

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Tender for LIft Maintenance and Associated Works
      II.1.2)Type of contract and location of works:
         SERVICES

         Service Category: 1

         Region Codes: UKC23 - Sunderland
      II.1.3)Information about a framework or a dynamic purchasing system:
         Not Provided
      II.1.4)Short description of the contract or purchase(s):
         Lift-maintenance services. Lift Maintenance and Associated Works
      II.1.5)Common procurement vocabulary:
         50750000 - Lift-maintenance services.
      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes

   II.2)Total Final Value Of Contract(s)
      II.2.1) Total final value of the contract(s)
         Value: 391,840
         Currency: GBP
         Excluding VAT: Yes


Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Open
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:

         Criteria - Weighting

         Financial - 60
         Method of Working - 25
         Employment and Skills ( Work and Learning ) - 5
         Equality & Diversity - 5
         Environmental - 5

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided
      IV.3.2)Previous publication(s) concerning the same contract: No

Section V: Award Of Contract

   1: Award And Contract Value
      Contract No: Not Provided

      V.1)Date Of Contract Award: 22/09/2015
      V.2) Information About Offers
         Number Of Offers Received: 7
         Number Of Offers Received By Electronic Means: Not Provided
      V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
         Official name: Otis Limited
         Postal address: 19a Follingsby Park, Chubb Fire & Security Building
         Town: Gateshead
         Postal code: NE10 8YX
         Country: United Kingdom
         Email: claire.wheelwright@otis.com
      V.4)Information On Value Of Contract
         Total final value of the contract
            Value: 391,840
            Currency: GBP
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: Not Provided

Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No

   VI.2)Additional Information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The closing date for receipt of tenders is 27th July 2015. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=162682044
GO-2015928-PRO-7124838 TKR-2015928-PRO-7124837
   VI.3.1)Body responsible for appeal procedures:
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com

      Body responsible for mediation procedures:
         Gentoo Group Ltd
         Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
         Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com
   VI.3.2)Lodging of appeals: Not Provided
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup,com

   VI.4)Date Of Dispatch Of This Notice: 28/09/2015