Northern Housing Consortium Ltd : Electronic Payment Services - 2015

UK-Sunderland: Financial transaction processing and clearing-house services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Northern Housing Consortium Ltd
      Webster's Ropery, Sunderland, SR4 6DJ, United Kingdom
      Tel. +44 915661000, Email: louise.chase@consortiumprocurement.org.uk, URL: www.northern-consortium.org.uk
      Contact: Louise Chase, Attn: Louise Chase
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Other: Central Purchasing Body

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Electronic Payment Services - 2015
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 6

         Region Codes: UK - UNITED KINGDOM         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 7,500,000 and 75,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Financial transaction processing and clearing-house services. Financial market operational services. Financial consultancy, financial transaction processing and clearing-house services. Financial and insurance services. The Consortium intends to appoint a single supplier ('Supply Partner') to provide Electronic Payment Services. The envisaged service ('Solution') will allow public authority users, who are members of the Consortium and future members, to access electronic payment services through a network of convenient outlets, providing efficient and reliable electronic transfer of funds to the accounts of the relevant Public Authority. Users will be paying for a variety of services for example: housing rent, business rates, penalties, council tax and benefit over payments to name some but not all.
         
      II.1.6)Common Procurement Vocabulary:
         66172000 - Financial transaction processing and clearing-house services.
         
         66151000 - Financial market operational services.
         
         66170000 - Financial consultancy, financial transaction processing and clearing-house services.
         
         66000000 - Financial and insurance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      On the date of publishing this Invitation to Tender, there are approximately 133 NHC Members trading on the previous Electronic Payment Services Framework Agreement. Collectively, these call-off contracts equate to approximately £7.5million (transaction value) per annum. It is anticipated that these call-off contracts will be renewed as and when they expire which will be at different times and that the awarded Supply Partner will have the opportunity to submit a proposal for these contracts as they arise, subject to the Members requirements.

The framework is open to all current and future members of the NHC. A list of our current members can be found on our website - http://www.northern-consortium.org.uk/OurMembers                  
         Estimated value excluding VAT:
         Range between: 7,500,000 and 75,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      NHC reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. (2) All candidates will be required to produce a declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Details of three contracts that are relevant to our requirements (please refer to the framework specification) which should include name and contact details of referee, scope and description, date of the work(s), duration and contract value. Contracts should have been performed during the past three years.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PROC051-EPS2015      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 11/05/2015
         Time: 10:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Any EU official language         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Date: 11/05/2015
         Time: 10:00
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

The framework will be for a period of 2years with an option to extend for a further 2years. Details of extension are provided in the Framework Agreement.

Supply Partners are required to become members of the NHC if successfully appointed to the framework. Details of membership are provided within the Invitation to Tender documents.

NHC reserves the right to change without notice the procedure for awarding the framework, to reject all or any bids for the framework, to terminate the process and not to award a framework at any time without any liability on its part. No framework will be created between NHC and any party until a framework agreement is executed between NHC and the winning bidders.

NHC do not guarantee the volume of contracts that will be awarded under the framework agreement.

Tenders and all supporting documentation for the contract must be in English and must be priced in sterling.

NHC is not liable for any costs (including any third party costs fees or expenses) incurred by those expressing an interest in, negotiating or tendering for this contract opportunity.

Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English Courts.
All communications must be made through NHC's eTendering portal at www.delta-esourcing.com. NHC will not respond to any queries or requests to participate made via any other method.

The lead member organisation of the Lancashire hub has been named in this notice. The Hub are under no obligation to award through the framework (further details provided in the ITT documentation). All other members of the Consortium are able to access the framework. Further details are provided in the ITT documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Financial-transaction-processing-and-clearing-house-services./C776553AGU

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/C776553AGU
GO-2015330-PRO-6482338 TKR-2015330-PRO-6482337
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Northern Housing Consortium Ltd
      Webster's Ropery, Sunderland, SR4 6DJ, United Kingdom
      Tel. +44 915661000, Email: louise.chase@consortiumprocurement.org.uk, URL: www.northern-consortium.org.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 30/03/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Bury Council
      Town Hall Knowsley Street, Lancashire, United Kingdom