Gentoo Group Ltd: Soft Facilities Management Services

UK-Sunderland: Facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             Gentoo Group Ltd
             Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
             Tel. +44 1915252787, Email: joshua.clark@gentoogroup.com
             Contact: Josh Clark
             Main Address: http://www.gentoogroup.com
             NUTS Code: UKC23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      Access to the procurement documents is restricted. Further information can be obtained at: https://www.delta-esourcing.com/tenders/UK-title/4ZUBR54X72
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Housing association
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Soft Facilities Management Services       
      Reference Number: GROU035
      II.1.2) Main CPV Code:
      79993100 - Facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.       
      II.1.5) Estimated total value:
      Value excluding VAT: 3,663,104       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      90922000 - Pest-control services.
      42933000 - Vending machines.
      90620000 - Snow-clearing services.
      31141000 - Water coolers.
      42933100 - Sanitary vending machines.
      79710000 - Security services.
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKC23 Sunderland
      
      II.2.4) Description of procurement: Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 45
            Quality criterion - Name: Social Value / Weighting: 10
                        
            Cost criterion - Name: Price / Weighting: 45
                              
      II.2.6) Estimated value:
      Value excluding VAT: 3,663,104       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Option to extend for a further 2 periods of 24 months each, subject to satisfactory contract performance and the Group still having the need and funding for the Contract.
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4ZUBR54X72       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2021/S 000 - 020055       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 10/01/2022 Time: 16:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 10/01/2022
         Time: 16:00
         Place:
         Sunderland
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Facilities-management-services./4ZUBR54X72

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4ZUBR54X72
   VI.4) Procedures for review
   VI.4.1) Review body:
             Gentoo Group Ltd
       http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: http://www.gentoogroup.com
   VI.4.2) Body responsible for mediation procedures:
             Gentoo Group Ltd
          http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Gentoo Group Ltd
       http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: http://www.gentoogroup.com
   VI.5) Date Of Dispatch Of This Notice: 26/11/2021

Annex A