Northern Housing Consortium Ltd : Cleaning Services 20-30

  Northern Housing Consortium Ltd is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Cleaning Services 20-30
Notice type: Contract Notice
Authority: Northern Housing Consortium Ltd
Nature of contract: Services
Procedure: Restricted
Short Description: To establish a Dynamic Purchasing System (DPS) for Cleaning Services for Members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future Members of the Northern Housing Consortium. Further information on who can access the DPS is available at this link The Cleaning Services DPS shall run for 10 years, from 1st October 2020 to 30th September 2030.
Published: 20/08/2020 09:25

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UK-Sunderland: Cleaning and sanitation services.
Section I: Contracting Authority
      I.1) Name and addresses
             Northern Housing Consortium Ltd
             Loftus House, Colima Avenue, Sunderland Enterprise Park, Sunderland, SR5 3XB, United Kingdom
             Tel. +44 1915661000, Email:
             Contact: Rachel Wheeler
             Main Address:
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at:
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Central Purchasing Body
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Cleaning Services 20-30       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90900000 - Cleaning and sanitation services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: To establish a Dynamic Purchasing System (DPS) for Cleaning Services for Members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future Members of the Northern Housing Consortium. Further information on who can access the DPS is available at this link

The Cleaning Services DPS shall run for 10 years, from 1st October 2020 to 30th September 2030.       
      II.1.5) Estimated total value:
      Value excluding VAT: 182,500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
II.2) Description
      II.2.2) Additional CPV codes:
      90900000 - Cleaning and sanitation services.
      90910000 - Cleaning services.
      90911000 - Accommodation, building and window cleaning services.
      90915000 - Furnace and chimney cleaning services.
      90916000 - Cleaning services of telephone equipment.
      90919000 - Office, school and office equipment cleaning services.
      90920000 - Facility related sanitation services.
      90921000 - Disinfecting and exterminating services.
      90600000 - Cleaning and sanitation services in urban or rural areas, and related services.
      90690000 - Graffiti removal services.
      98310000 - Washing and dry-cleaning services.
      II.2.3) Place of performance:
      II.2.4) Description of procurement: The first stage of, and the initial on-boarding of suppliers onto the DPS, will take place between 20th August 2020 to 30th September 2020. Applicants are required to complete the Selection Questionnaire (SQ) and submit this (with all supporting documents requested in the SQ) via the Delta portal. Applications will be evaluated accordingly, and successful Applicants will be appointed to the DPS as an appointed Supply Partner. There will be no limit to the number of Applicants that will be admitted to the DPS against each region, sector, and service category. New Applicants can apply to join the DPS throughout the duration of the period via the SQ process.

Categories to be covered by the DPS are as follows, Applicants are not restricted to the number of categories they wish to apply for and will be invited to select which category(s) they wish to apply for by completing the Category Application Table document:

•National (coverage of all 12 regions)
•North East
•North West
•Yorkshire and Humber
•East Midlands
•West Midlands
•East of England
•Greater London
•South East England
•South West England
•Northern Ireland

•Blue Light Services (including Ambulance, Fire and Police)
•Education (including Academy Trusts, Schools, Universities & Higher Education)
•Government Bodies
•Health (including Care Homes, Commissioning Bodies, Hospices, NHS Trusts)
•Housing Associations, Registered Providers and ALMOs
•Local Authorities
•Prison Service

•Building Exterior Cleaning - up to approx. 75ft
•Building Exterior Cleaning - up to and over approx. 75ft
•Catering Facilities Cleaning - commercial & domestic dining hall etc.
•Catering Facilities Cleaning - commercial & domestic kitchen equipment/ovens etc.
•Chimney Cleaning/Sweeping
•Cleaning: General
•Cleaning: Deep
•Cleaning: Specialist
•Cleaning: Trauma
•Cleaning supplies (including consumables and equipment) - supply only
•Commercial Laundry Services
•Commercial Vehicle Cleaning - general & specialised
•Graffiti & Chewing Gum Removal
•IT Equipment Cleaning
•Washroom Services
•Window Cleaning (external - low rise/up to approx. 75ft)
•Window Cleaning (external - up to and over 75ft - may need working at height equipment)
•Window Cleaning (internal - low rise)
•Window Cleaning (internal - high rise - may need working at height equipment)

The second stage is where appointed Supply Partners compete for Members individual contracts, more commonly referred to as a Further Competition (also known as mini-tender) stage and consists of Members refining the requirements for their specific contract. Following acceptance on to the DPS, Supply Partners will be invited to tender for all Members’ Further Competitions under the region, sector and service category(s) they have successfully applied for. The DPS includes terms and conditions for the second stage Further Competitions by way of a Supply Agreement but places no obligations on Members to procure any cleaning services via the DPS. The DPS itself is not a contract and contracts (Supply Agreements) are only formed when services are called off by Members under the DPS.

The estimated value of the services to be procured for the entire duration of the DPS is an indicative amount and cannot be guaranteed.

Further information can be found within the procurement documents as detailed in section 1.3 of the notice.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 182,500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/10/2020 / End: 30/09/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here:       

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/09/2020 Time: 00:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
   VI.4) Procedures for review
   VI.4.1) Review body:
             See VI.4.3
       Sunderland, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             Northern Housing Consortium Ltd
          Webster's Ropery, Sunderland, SR4 6DJ, United Kingdom
          Tel. +44 1915661000
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The Public Contracts Regulations 2015 (the Regulations) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). As stated within the regulations, any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen.

The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/08/2020

Annex A

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